Corporate Administrator in Hamilton

Reporting to the Corporate Group Manager / Client Director, the Corporate Administrator is to provide quality corporate administrative services to a portfolio of local and international companies in a timely and efficient manner as well as assist the Corporate Group Manager / Client Director as required with good governance practices.

Responsibilities

• Provide corporate administrative services to a portfolio of companies in accordance with the principal duties and responsibilities.
• Respond to requests from duly authorized client representatives for changes to the constitutional documents for each company, e.g., increases and reductions of share capital, changes of name, amendments to the Bye‑Laws and/or the Memorandum of Association/Incorporating Act, and ensuring corporate records are current, in compliance and in good order.
• Assist with preparing applications for incorporating all types of Bermuda companies and partnerships including the opening of bank accounts for each company and the execution of related documentation.
• Ensure that annual company, business, filing, and license fees payable in accordance with the relevant legislation are collected and remitted to the regulatory authorities.
• Convene and attend Board and Shareholders’ meetings for each company and ensure that related proxies are current, advise on secretarial matters, take minutes, draft and circulate such minutes to the appropriate parties.
• Maintain the Register of Members, Register of Directors and Officers and Minute book for each company.
• Ensure the annual service and variance fee invoices are produced and distributed for each company.
• Complete time recording on a daily basis for posting to the accounting records for each company.
• Maintain current billing, contact, and address information for each company using the Interaction database and follow up on the outstanding accounts receivable as required.
• Obtain, to the extent possible, a copy of audited financial statements or quarterly management accounts for each company.
• Assist Management with the general administration of client and company processes and other such activities as may be reasonably required by the role.

Qualifications

• At least 2-3 years of corporate administration experience within a similar role.
• Membership in the Institute of Chartered Secretaries and Administrators (e.g. ACIS or FCIS) is preferred.
• A working knowledge of the Companies Act, 1981 and statutory regulations relating to the administration of companies in Bermuda.
• Proven problem‑solving abilities relating to the administration of companies in Bermuda.
• Excellent client relationship, organizational, and time management skills.
• Proficient in the use of the Microsoft Office suite of applications, previous experience in View Point an asset.
• Excellent interpersonal, written, and oral communication skills.

Equal Opportunities

We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, veteran, neurodiversity or disability status. Information will be kept confidential according to EEO guidelines.