At a Glance
- Tasks: Assist in managing finances, bookkeeping, and support the Finance Manager.
- Company: Join a leading eye care clinic known for excellence and innovation.
- Benefits: Gain valuable experience in finance with a supportive team environment.
- Other info: Opportunity for growth in a dynamic and collaborative workplace.
- Why this job: Make a difference in healthcare finance while developing your skills.
- Qualifications: Experience in bookkeeping and strong IT skills, especially in Excel.
The predicted salary is between 30000 - 40000 £ per year.
Company Description
Established in December 2018, Ophthalmic Consultants of London (OCL) was formed from the merger of 3 highly successful, world recognised eye surgeons offering our patients premium vision correction. We offer specialist consultations, diagnostics, laser eye surgery and lens surgical treatments from our flagship clinic in Central London as well as clinics in the surrounding areas and Hertfordshire.
Our mission is: To take personalised eye care to a new level of excellence and expertise and to be a model for collaborative working amongst the UK’s top consultant eye surgeons. To ensure the OCL brand is synonymous with the best sub-specialist eye care available anywhere in the World and at the forefront of research into innovative technologies and techniques.
Job Description
We are looking for an experienced Finance Assistant who will assist the Finance Manager run the finances of the company. You will manage the bookkeeping duties of the company, as well as provide support to the Finance Manager on varied management and financial accounting tasks. In addition, the Finance Assistant will provide support to the Clinic Manager and Admin team when required.
Overview of Core responsibilities:
The post holder will be an accomplished bookkeeper, having previously held at least one post such as Finance Assistant, Accounts Assistant, Purchase and/or Sales ledger clerk, and have a good overall knowledge of how a Finance department operates. The post holder will work closely with the Finance Manager, Clinic Manager and with the Admin team, therefore experience liaising with colleagues at different levels and across departments is essential.
Typical duties include processing purchase invoices into the accounts software (Xero), seeking the necessary approval and submitting payments, interfacing trade debtors from our CRM system into Xero and reconciling the two, performing credit control and debt recovery, processing expenses and reconciling bank accounts.
Key Roles and Responsibilities:
- Operational duties
- Assist the finance manager in reviewing financial systems and processes
- Identify processes that can be streamlined and suggest ideas
- Develop systems to achieve Key Performance Indicators and set targets within financial boundaries
- Provide support on developing systems with the Finance Manager to ensure our services are value for money
- Financial and Resource Management
- To be responsible for the bookkeeping of the company, ensuring bookkeeping is performed in a way that it can easily be used for management accounting, financial accounting and taxation
- To perform credit control and debt recovery, including contacting patients, insurance companies and other third parties in the course of credit control, taking payments over the telephone, and escalating if necessary
- To record purchase invoices, get approval for payments and ensure invoices are settled within payments
- To assist the Finance Manager and the Clinic Manager with ad-hoc reports
- Any other duties as reasonably required
- Information Technology
- To assist in the maintenance of IT systems across the company, including but not limited to Xero, PPS and Medisight
- To identify areas where IT systems can be streamlined
Qualifications
Necessary Skills:
Outstanding IT skills, including and most importantly MS Excel to a minimum level of advanced functions such as Index/Match. The accountancy software we use is Xero, and although experience in Xero is not essential, competence on a mainstream accountancy package is a must.
For the Finance Assistant to be effective at this role, it is essential to have a very strong knowledge of bookkeeping in at least one core area of accounting (sales ledger, purchase ledger or cash book), ideally all 3, as well as grasping fully double-entry bookkeeping. Some exposure to management accounting and year end processes would be beneficial but not essential.
Finance Assistant in London employer: OCL
OCL Group is an exceptional employer, offering a dynamic work environment in Benfleet where employees can thrive in the fast-paced world of civil and electrical infrastructure projects. With a strong emphasis on professional development, team collaboration, and a commitment to delivering high-quality results, OCL Group fosters a culture of support and innovation, ensuring that every team member has the opportunity to grow and succeed within the organisation.
StudySmarter Expert Advice🤫
We think this is how you could land Finance Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance world, especially those who might know someone at OCL. A friendly chat can sometimes lead to job opportunities that aren’t even advertised!
✨Tip Number 2
Prepare for the interview by brushing up on your bookkeeping skills and Xero knowledge. We want you to feel confident discussing how you can streamline processes and support the Finance Manager effectively.
✨Tip Number 3
Show off your IT skills! Be ready to demonstrate your proficiency in MS Excel and any other accounting software you’ve used. We love seeing candidates who can hit the ground running with tech.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we’re always on the lookout for passionate individuals who align with our mission at OCL.
We think you need these skills to ace Finance Assistant in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Finance Assistant role. Highlight your bookkeeping experience and any relevant skills, especially with Xero or similar software. We want to see how your background fits with our mission at OCL!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about finance and how you can contribute to our team. Keep it concise but engaging – we love a good story!
Showcase Your IT Skills:Since outstanding IT skills are a must, don’t forget to mention your proficiency in MS Excel and any experience with accounting software. We’re looking for someone who can hit the ground running, so let us know what you’ve got!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates. Plus, it’s super easy!
How to prepare for a job interview at OCL
✨Know Your Numbers
Brush up on your bookkeeping skills and be ready to discuss your experience with sales and purchase ledgers. Be prepared to explain how you’ve used accounting software like Xero or similar packages in your previous roles.
✨Showcase Your IT Skills
Since outstanding IT skills are crucial for this role, make sure you highlight your proficiency in MS Excel, especially advanced functions like Index/Match. Bring examples of how you've used these skills to streamline processes in past jobs.
✨Understand the Company’s Mission
Familiarise yourself with Ophthalmic Consultants of London’s mission and values. Be ready to discuss how your role as a Finance Assistant can contribute to their goal of providing top-notch eye care and innovative solutions.
✨Prepare for Teamwork Questions
Given that the role involves liaising with various departments, think of examples where you’ve successfully collaborated with colleagues. Be ready to share how you’ve communicated effectively and supported team goals in your previous positions.
