At a Glance
- Tasks: Lead the office function and coordinate contracts for a busy housing team.
- Company: Established construction and facilities management company with a strong community presence.
- Benefits: Salary up to £29,000, full training, and clear progression opportunities.
- Other info: Dynamic environment with ongoing development and career growth.
- Why this job: Join a supportive team and make a real impact in social housing.
- Qualifications: Experience in office coordination and strong organisational skills required.
The predicted salary is between 27000 - 29000 £ per year.
Join a well-established construction and facilities management business with a strong public sector track record.
Key leadership role within a busy and growing contracts team. Full training provided with ongoing development supported. Clear progression pathway within a growing organisation.
About the Company
Our client is a well-established construction and facilities management company specialising in social housing and public sector maintenance contracts across Northern Ireland. With a strong reputation built over 25+ years for quality, compliance and exceptional service delivery, this is a business that invests in its people and offers real long-term career opportunities.
The Role
This is a pivotal role sitting at the heart of a busy social housing contracts operation in Derry. As Office Lead and Contracts Co-ordinator you will be responsible for the smooth day-to-day running of the office function, co-ordinating contract activity across a large team of operatives and ensuring the delivery of a high-quality, compliant service to clients. This is a role for someone who is organised, confident and thrives in a fast-paced operational environment.
Key Responsibilities
- Lead and oversee the day-to-day office function for the Derry housing contracts team.
- Co-ordinate work schedules, job allocations and operative diaries to ensure efficient service delivery.
- Act as the primary point of contact for client communications and queries.
- Ensure all contract documentation, records and reporting are accurate and up to date.
- Liaise closely with supervisors, operatives and the commercial team to ensure smooth contract delivery.
- Monitor contract performance and flag any issues to management promptly.
- Support onboarding of new team members and assist with training as required.
- Ensure compliance with company procedures, health and safety requirements and client SLAs.
What You'll Need
Essential:
- Previous experience in an office co-ordination, contracts administration or similar role.
- Strong organisational skills with the ability to manage multiple priorities simultaneously.
- Excellent communication skills - confident liaising with clients, operatives and management.
- Proficient in Microsoft Office including Word, Excel and Outlook.
- Ability to work under pressure and meet deadlines in a fast-paced environment.
- A proactive, can-do attitude with the ability to work independently and as part of a team.
Nice to Have:
- Experience within construction, social housing or facilities management.
- Familiarity with job management or works order systems.
- Knowledge of Schedule of Rates or housing maintenance contracts.
Why Apply?
- Salary £27,000- £29,000 depending on experience.
- Key leadership role within a growing contracts operation.
- Full training provided with ongoing development supported.
- Be part of a well-established business with a strong community presence in the northwest.
- Supportive team environment with clear progression opportunities.
How to Apply
Interested? Reach out to Emma Groves directly, or submit your CV via the link below.
Office Lead Co-ordinator employer: Ocho
Join a well-established construction and facilities management company in Derry/Londonderry that prioritises employee development and offers a supportive work culture. With a strong public sector track record and over 25 years of experience, this organisation provides clear progression pathways and comprehensive training, making it an excellent employer for those seeking meaningful career growth in a dynamic environment.
StudySmarter Expert Advice🤫
We think this is how you could land Office Lead Co-ordinator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend local events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and recent projects, so you can tailor your answers and show them you're genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. This will help you articulate your experience and skills confidently when it counts.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Office Lead Co-ordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your previous roles in office coordination or contracts administration, and don’t forget to showcase your organisational skills!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Office Lead Co-ordinator role. Mention your proactive attitude and how you thrive in fast-paced environments.
Show Off Your Communication Skills:Since this role involves liaising with clients and team members, make sure your application demonstrates your excellent communication skills. Use clear and concise language, and don’t hesitate to share examples of past experiences.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Ocho
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Office Lead Co-ordinator role. Familiarise yourself with the key responsibilities and required skills mentioned in the job description. This will help you articulate how your experience aligns with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you successfully managed multiple priorities. Be ready to discuss how you coordinated tasks or led a team to ensure smooth operations.
✨Communicate Confidently
Excellent communication is crucial for this position. Practice articulating your thoughts clearly and confidently. You might even want to do a mock interview with a friend to get comfortable with discussing your experiences and answering potential questions.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, and growth opportunities within the organisation. This shows your genuine interest in the role and helps you assess if it’s the right fit for you.
