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For Companies At a Glance
- Tasks: Provide top-notch secretarial support in a fast-paced conveyancing department.
- Company: Join a well-established firm with a supportive and collaborative culture.
- Benefits: Competitive salary, pension contributions, and opportunities for professional development.
- Other info: Dynamic role with excellent career growth potential in a busy environment.
- Why this job: Make a real impact in property transactions while enhancing your legal skills.
- Qualifications: 2+ years as a Legal Secretary with strong knowledge of residential conveyancing.
The predicted salary is between 25000 - 35000 £ per year.
Ocho is delighted to be recruiting for an experienced Legal Secretary to join our clients busy Conveyancing department, based at their Belfast office. This is a varied and fast-paced role providing high-quality secretarial and administrative support to fee earners across a range of residential and commercial property transactions in Northern Ireland. The successful candidate will play a key role in ensuring the smooth running of the department and delivering an exceptional client experience.
Key Responsibilities
- Providing full secretarial support to fee earners, including audio and copy typing of legal documents, correspondence, and contracts
- Preparing and drafting standard conveyancing documents including contracts, transfer deeds, completion statements, Land Registry applications, and mortgage documentation
- Managing the conveyancing process from instruction through to completion, ensuring all key milestones and deadlines are met
- Liaising with clients, solicitors, estate agents, mortgage lenders, and Land Registry Northern Ireland on a daily basis
- Opening, managing, and closing client files in accordance with firm procedures and compliance requirements
- Managing fee earner diaries, scheduling appointments, and handling client queries professionally and efficiently
- Maintaining accurate and up to date file management using case management software
- Dealing with incoming and outgoing post, emails, and telephone calls
- Supporting the wider legal team with general administrative duties as required
Essential Criteria
- Minimum of 2 years' experience as a Legal Secretary, ideally within a conveyancing or property department
- Strong knowledge of the residential conveyancing process in Northern Ireland
- Excellent audio typing and copy typing skills with a high level of accuracy
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- Strong organisational skills with the ability to manage a busy workload and meet deadlines
- Excellent written and verbal communication skills
- High level of attention to detail
- Ability to work both independently and as part of a team
Desirable Criteria
- Experience using legal case management software (e.g. Keyhouse, Solicitor's Own Software or similar)
- Knowledge of commercial conveyancing in addition to residential
- ILEX qualification or equivalent legal secretarial qualification
- Experience dealing with Land Registry Northern Ireland and associated documentation
What's on Offer
- Competitive salary dependent on experience
- Pension contribution
- Supportive and collaborative working environment
- Opportunity to develop within a well-established firm
Legal Secretary Conveyancing in Newtownabbey employer: Ocho
Contact Detail:
Ocho Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary Conveyancing in Newtownabbey
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field, attend industry events, and don’t be shy about letting people know you’re on the hunt for a Legal Secretary role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the firm and its conveyancing department. Familiarise yourself with their recent cases or any news related to them. This shows you’re genuinely interested and ready to contribute to their team.
✨Tip Number 3
Practice your typing skills! As a Legal Secretary, speed and accuracy are key. Use online typing tests to improve your audio and copy typing skills, so you can impress during any assessments or tasks they might give you.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications that way!
We think you need these skills to ace Legal Secretary Conveyancing in Newtownabbey
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Legal Secretary role. Highlight your experience in conveyancing and any relevant skills that match the job description. We want to see how you can bring value to our busy Conveyancing department!
Showcase Your Skills: Don’t forget to showcase your audio typing and document preparation skills. Mention any specific software you’ve used, especially if it’s related to legal case management. We love seeing candidates who are tech-savvy and detail-oriented!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about the role and how your previous experience makes you a perfect fit. We appreciate a personal touch that shows us you really want to be part of our team.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. Plus, it’s super easy!
How to prepare for a job interview at Ocho
✨Know Your Stuff
Make sure you brush up on the residential conveyancing process in Northern Ireland. Familiarise yourself with common documents like contracts and transfer deeds, as well as the role of Land Registry. This will show that you're not just a great secretary, but also someone who understands the legal landscape.
✨Showcase Your Skills
Prepare to demonstrate your audio and copy typing skills during the interview. You might even be asked to complete a quick typing test. Bring examples of your previous work or any documents you've prepared to showcase your attention to detail and accuracy.
✨Be Organised
Since this role involves managing multiple tasks and deadlines, be ready to discuss how you prioritise your workload. Share specific examples of how you've successfully managed busy periods in the past, and highlight your experience with case management software if applicable.
✨Communicate Effectively
Excellent communication is key in this role. Practice articulating your thoughts clearly and confidently. Be prepared to discuss how you handle client queries and liaise with various stakeholders, as this will demonstrate your ability to maintain professionalism under pressure.