At a Glance
- Tasks: Allocate work orders, liaise with clients, and ensure accurate documentation.
- Company: Join a reputable construction and facilities management company in Northern Ireland.
- Benefits: Competitive salary, full training, ongoing development, and clear progression opportunities.
- Other info: Dynamic role with variety and responsibility from day one.
- Why this job: Be part of a supportive team delivering essential services with real impact.
- Qualifications: Strong understanding of construction, good numerical skills, and proficiency in Microsoft Excel.
The predicted salary is between 25000 - 32000 £ per year.
Join a well-established construction and facilities management business with a strong public sector track record.
Full training provided and ongoing development supported. Be part of a close-knit operational team delivering essential services across Northern Ireland. Clear progression pathway within a growing organisation.
About the Company
Our client is a well-established construction and facilities management company specialising in social housing and public sector maintenance contracts across Northern Ireland. With a strong reputation for quality, compliance and service delivery, this is a business that invests in its people and offers real long-term career opportunities.
The Role
This is a key operational role sitting at the heart of a busy maintenance contracts team. You will be responsible for allocating work orders to trade operatives, liaising with clients, ensuring all documentation is accurate and in order, and working closely with supervisors and the commercial team to make sure works are correctly recorded and processed for payment. Full training will be provided and there is genuine scope to develop within the role.
Key Responsibilities
- Allocate work orders and maintenance jobs to relevant trade team members
- Liaise with clients and assign works on the job management system
- Ensure all relevant documentation is present and accurate for client review
- Provide accurate information to support the payment process
- Work closely with operatives, supervisors and the commercial team to verify works descriptions match activities carried out on site
- Participate in an after-hours call handling rota
What You'll Need
Essential:
- Good understanding of construction and building maintenance activities
- Strong numerical skills with high attention to detail
- Proficient in Microsoft Excel and general IT systems
- Excellent communication skills - comfortable liaising with both operational and commercial teams
- Organised, able to manage multiple priorities and committed to meeting deadlines in a fast-paced environment
Nice to Have:
- Previous experience in social housing maintenance
- Experience working with Schedule of Rates - M3NHF or similar housing maintenance schedules
- Ability to read and interpret technical notes and specifications
Why Apply?
- Competitive salary dependent on experience
- Full training provided with ongoing development supported
- Work as part of a close-knit, supportive team
- Variety and responsibility from day one
- Well-established business with long-term stability and clear progression
How to Apply
Interested? Reach out to Emma Groves directly, or submit your CV via the link below.
Skills: Works Management, Scheduling, Document, Data Entry
Works Administrator JBLE1_NI in Londonderry employer: Ocho
Join a well-established construction and facilities management company in Derry/Londonderry that prioritises employee development and offers a supportive work culture. With full training provided and clear pathways for progression, you will be part of a dedicated team delivering essential services across Northern Ireland, ensuring a rewarding and stable career in a reputable organisation.
StudySmarter Expert Advice🤫
We think this is how you could land Works Administrator JBLE1_NI in Londonderry
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend local events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and understanding their values. Be ready to discuss how your skills align with their needs, especially in construction and facilities management. Show them you're not just another candidate!
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to build your confidence. Focus on articulating your experience with work order allocation and client communication, as these are key for the Works Administrator role.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Works Administrator JBLE1_NI in Londonderry
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Works Administrator role. Highlight your understanding of construction and building maintenance, as well as any relevant IT skills. We want to see how you fit into our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're interested in the role and how your background makes you a great fit. Be sure to mention your organisational skills and ability to manage multiple priorities, as these are key for us.
Show Off Your Attention to Detail:In this role, accuracy is crucial. When filling out your application, double-check for any typos or errors. We appreciate candidates who take the time to ensure everything is spot on, just like we do in our work!
Apply Through Our Website:We encourage you to submit your application through our website. It’s the easiest way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at Ocho
✨Know Your Stuff
Make sure you brush up on your understanding of construction and building maintenance activities. Familiarise yourself with common terminology and processes, as this will show that you're genuinely interested in the role and can hit the ground running.
✨Excel at Excel
Since proficiency in Microsoft Excel is essential, practice using it before your interview. Be ready to discuss how you've used Excel in past roles, especially for tasks like data entry or managing schedules. This will demonstrate your technical skills and attention to detail.
✨Communication is Key
Prepare to showcase your communication skills. Think of examples where you've successfully liaised with clients or team members. Being able to articulate your thoughts clearly will be crucial, especially when discussing work orders and documentation.
✨Stay Organised
In a fast-paced environment, organisation is vital. Bring examples of how you've managed multiple priorities in previous roles. This could be through tools you’ve used or methods you’ve developed to keep track of tasks, which will highlight your ability to thrive under pressure.
