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- Tasks: Provide essential secretarial support in a fast-paced conveyancing department.
- Company: Join a well-established legal firm with a supportive culture.
- Benefits: Competitive salary, pension contributions, and opportunities for professional development.
- Other info: Dynamic role with opportunities to grow within the legal field.
- Why this job: Make a real impact by ensuring smooth property transactions and exceptional client experiences.
- Qualifications: Minimum 2 years as a Legal Secretary with strong conveyancing knowledge.
The predicted salary is between 25000 - 35000 £ per year.
Ocho is delighted to be recruiting for an experienced Legal Secretary to join our clients busy Conveyancing department, based at their Belfast office. This is a varied and fast-paced role providing high-quality secretarial and administrative support to fee earners across a range of residential and commercial property transactions in Northern Ireland. The successful candidate will play a key role in ensuring the smooth running of the department and delivering an exceptional client experience.
Key Responsibilities
- Providing full secretarial support to fee earners, including audio and copy typing of legal documents, correspondence, and contracts
- Preparing and drafting standard conveyancing documents including contracts, transfer deeds, completion statements, Land Registry applications, and mortgage documentation
- Managing the conveyancing process from instruction through to completion, ensuring all key milestones and deadlines are met
- Liaising with clients, solicitors, estate agents, mortgage lenders, and Land Registry Northern Ireland on a daily basis
- Opening, managing, and closing client files in accordance with firm procedures and compliance requirements
- Managing fee earner diaries, scheduling appointments, and handling client queries professionally and efficiently
- Maintaining accurate and up to date file management using case management software
- Dealing with incoming and outgoing post, emails, and telephone calls
- Supporting the wider legal team with general administrative duties as required
Essential Criteria
- Minimum of 2 years' experience as a Legal Secretary, ideally within a conveyancing or property department
- Strong knowledge of the residential conveyancing process in Northern Ireland
- Excellent audio typing and copy typing skills with a high level of accuracy
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- Strong organisational skills with the ability to manage a busy workload and meet deadlines
- Excellent written and verbal communication skills
- High level of attention to detail
- Ability to work both independently and as part of a team
Desirable Criteria
- Experience using legal case management software (e.g. Keyhouse, Solicitor's Own Software or similar)
- Knowledge of commercial conveyancing in addition to residential
- ILEX qualification or equivalent legal secretarial qualification
- Experience dealing with Land Registry Northern Ireland and associated documentation
What's on Offer
- Competitive salary dependent on experience
- Pension contribution
- Supportive and collaborative working environment
- Opportunity to develop within a well-established firm
Legal Secretary Conveyancing employer: Ocho
Contact Detail:
Ocho Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary Conveyancing
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field, attend industry events, and don’t be shy about letting people know you’re on the hunt for a Legal Secretary role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the firm and its conveyancing department. Familiarise yourself with their recent cases or any news related to them. This shows you’re genuinely interested and ready to contribute to their team.
✨Tip Number 3
Practice your typing skills! Since audio and copy typing are crucial for this role, make sure you can type quickly and accurately. Consider using online typing tests to boost your speed and precision before the big day.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got a streamlined process that makes it easy for you to submit your application and get noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Legal Secretary Conveyancing
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Legal Secretary role. Highlight your experience in conveyancing and any relevant skills that match the job description. We want to see how you can bring value to our busy Conveyancing department!
Showcase Your Skills: Don’t just list your skills; demonstrate them! Use specific examples from your past roles where you’ve successfully managed a busy workload or provided exceptional support to fee earners. This will help us see how you fit into our team.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about the role and how your experience aligns with our needs. Keep it concise but engaging – we want to feel your enthusiasm for the position!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Ocho
✨Know Your Stuff
Make sure you brush up on the residential conveyancing process in Northern Ireland. Familiarise yourself with common documents like contracts and transfer deeds, as well as the key milestones in the conveyancing process. This will show that you're not just a great secretary, but also someone who understands the legal landscape.
✨Showcase Your Skills
Prepare to demonstrate your audio and copy typing skills during the interview. You might be asked to complete a quick typing test or discuss your experience with Microsoft Office Suite. Bring examples of your work if possible, as this can really highlight your attention to detail and accuracy.
✨Be Client-Focused
Since the role involves liaising with clients and various stakeholders, think about how you can showcase your communication skills. Prepare examples of how you've handled client queries or managed relationships in previous roles. This will help illustrate your ability to deliver an exceptional client experience.
✨Organisational Wizardry
The job requires strong organisational skills, so be ready to talk about how you manage your workload and meet deadlines. Consider sharing specific strategies or tools you use to stay organised, especially if you've worked with case management software before. This will demonstrate that you can handle the fast-paced environment of the conveyancing department.