Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Provide top-notch secretarial support in a fast-paced conveyancing department.
- Company: Join a well-established firm with a supportive and collaborative culture.
- Benefits: Competitive salary, pension contribution, and opportunities for professional development.
- Other info: Dynamic role with excellent career growth potential in a busy environment.
- Why this job: Make a real impact in property transactions while enhancing your legal skills.
- Qualifications: 2+ years as a Legal Secretary with strong knowledge of residential conveyancing.
The predicted salary is between 30000 - 40000 £ per year.
Ocho is delighted to be recruiting for an experienced Legal Secretary to join our clients busy Conveyancing department, based at their Belfast office. This is a varied and fast-paced role providing high-quality secretarial and administrative support to fee earners across a range of residential and commercial property transactions in Northern Ireland. The successful candidate will play a key role in ensuring the smooth running of the department and delivering an exceptional client experience.
Key Responsibilities
- Providing full secretarial support to fee earners, including audio and copy typing of legal documents, correspondence, and contracts.
- Preparing and drafting standard conveyancing documents including contracts, transfer deeds, completion statements, Land Registry applications, and mortgage documentation.
- Managing the conveyancing process from instruction through to completion, ensuring all key milestones and deadlines are met.
- Liaising with clients, solicitors, estate agents, mortgage lenders, and Land Registry Northern Ireland on a daily basis.
- Opening, managing, and closing client files in accordance with firm procedures and compliance requirements.
- Managing fee earner diaries, scheduling appointments, and handling client queries professionally and efficiently.
- Maintaining accurate and up to date file management using case management software.
- Dealing with incoming and outgoing post, emails, and telephone calls.
- Supporting the wider legal team with general administrative duties as required.
Essential Criteria
- Minimum of 2 years' experience as a Legal Secretary, ideally within a conveyancing or property department.
- Strong knowledge of the residential conveyancing process in Northern Ireland.
- Excellent audio typing and copy typing skills with a high level of accuracy.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organisational skills with the ability to manage a busy workload and meet deadlines.
- Excellent written and verbal communication skills.
- High level of attention to detail.
- Ability to work both independently and as part of a team.
Desirable Criteria
- Experience using legal case management software (e.g. Keyhouse, Solicitor's Own Software or similar).
- Knowledge of commercial conveyancing in addition to residential.
- ILEX qualification or equivalent legal secretarial qualification.
- Experience dealing with Land Registry Northern Ireland and associated documentation.
What's on Offer
- Competitive salary dependent on experience.
- Pension contribution.
- Supportive and collaborative working environment.
- Opportunity to develop within a well-established firm.
Legal Secretary Conveyancing in Belfast employer: Ocho
Contact Detail:
Ocho Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary Conveyancing in Belfast
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field, especially those who work in conveyancing. A friendly chat can lead to insider info about job openings that might not even be advertised yet.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of the residential conveyancing process in Northern Ireland. We want you to show off your skills and impress the hiring team with your expertise!
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can keep you fresh in their minds and shows your enthusiasm for the role. Plus, it’s a great chance to reiterate why you’re the perfect fit.
✨Tip Number 4
Apply through our website for a smoother application process. It’s super easy, and we’ll make sure your application gets the attention it deserves. Let’s get you that Legal Secretary role!
We think you need these skills to ace Legal Secretary Conveyancing in Belfast
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Legal Secretary role. Highlight your experience in conveyancing and any relevant skills that match the job description. We want to see how you can bring value to our busy Conveyancing department!
Showcase Your Skills: Don’t just list your skills; demonstrate them! Use specific examples from your past roles where you’ve successfully managed a busy workload or provided exceptional support to fee earners. This will help us see how you fit into our team.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about the role and how your background makes you the perfect fit. We love seeing enthusiasm and a personal touch in applications!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your details and ensures you don’t miss out on any important updates regarding your application!
How to prepare for a job interview at Ocho
✨Know Your Stuff
Make sure you brush up on the residential conveyancing process in Northern Ireland. Familiarise yourself with common documents like contracts and transfer deeds, as well as the key milestones in the conveyancing process. This will show that you're not just a great secretary, but also someone who understands the legal landscape.
✨Showcase Your Skills
Prepare to demonstrate your audio and copy typing skills during the interview. You might be asked to complete a quick typing test or discuss your experience with Microsoft Office Suite. Be ready to share examples of how you've managed busy workloads and met deadlines in previous roles.
✨Communication is Key
Since you'll be liaising with clients, solicitors, and other stakeholders, it's crucial to highlight your communication skills. Think of specific instances where you've handled client queries or resolved issues effectively. This will help illustrate your ability to maintain professionalism under pressure.
✨Be Organised
Demonstrate your organisational skills by discussing how you manage client files and schedules. Bring examples of how you've used case management software or any systems you've implemented to keep things running smoothly. This will show that you're proactive and detail-oriented, which is essential for this role.