At a Glance
- Tasks: Lead the office function and coordinate contracts for a busy housing team.
- Company: Established construction and facilities management company with a strong community presence.
- Benefits: Competitive salary, full training, ongoing development, and clear progression opportunities.
- Other info: Dynamic environment with opportunities for career growth.
- Why this job: Join a supportive team and make a real impact in social housing.
- Qualifications: Experience in office coordination and strong organisational skills required.
The predicted salary is between 25000 - 29000 £ per year.
Join a well-established construction and facilities management business with a strong public sector track record.
This is a key leadership role within a busy and growing contracts team. Full training is provided with ongoing development supported, along with a clear progression pathway within a growing organisation.
About the Company
Our client is a well-established construction and facilities management company specialising in social housing and public sector maintenance contracts across Northern Ireland. With a strong reputation built over 25+ years for quality, compliance and exceptional service delivery, this is a business that invests in its people and offers real long-term career opportunities.
The Role
This is a pivotal role sitting at the heart of a busy social housing contracts operation in Derry. As Office Lead and Contracts Co-ordinator, you will be responsible for the smooth day-to-day running of the office function, co-ordinating contract activity across a large team of operatives and ensuring the delivery of a high-quality, compliant service to clients. This is a role for someone who is organised, confident and thrives in a fast-paced operational environment.
Key Responsibilities
- Lead and oversee the day-to-day office function for the Derry housing contracts team.
- Co-ordinate work schedules, job allocations and operative diaries to ensure efficient service delivery.
- Act as the primary point of contact for client communications and queries.
- Ensure all contract documentation, records and reporting are accurate and up to date.
- Liaise closely with supervisors, operatives and the commercial team to ensure smooth contract delivery.
- Monitor contract performance and flag any issues to management promptly.
- Support onboarding of new team members and assist with training as required.
- Ensure compliance with company procedures, health and safety requirements and client SLAs.
What You'll Need
Essential:
- Previous experience in an office co-ordination, contracts administration or similar role.
- Strong organisational skills with the ability to manage multiple priorities simultaneously.
- Excellent communication skills - confident liaising with clients, operatives and management.
- Proficient in Microsoft Office including Word, Excel and Outlook.
- Ability to work under pressure and meet deadlines in a fast-paced environment.
- A proactive, can-do attitude with the ability to work independently and as part of a team.
Nice to Have:
- Experience within construction, social housing or facilities management.
- Familiarity with job management or works order systems.
- Knowledge of Schedule of Rates or housing maintenance contracts.
Why Apply?
- Salary £27,000 - £29,000 depending on experience.
- Key leadership role within a growing contracts operation.
- Full training provided with ongoing development supported.
- Be part of a well-established business with a strong community presence in the northwest.
- Supportive team environment with clear progression opportunities.
Office Lead Co-Ordinator employer: Ocho People
Join a well-established construction and facilities management company in Derry/Londonderry that prioritises employee development and offers a supportive work culture. With over 25 years of experience, the company provides comprehensive training and clear progression pathways, ensuring that you can grow your career while contributing to meaningful public sector projects. Enjoy being part of a dynamic team that values quality service delivery and community engagement.
StudySmarter Expert Advice🤫
We think this is how you could land Office Lead Co-Ordinator
✨Tip Number 1
Get to know the company inside out! Research their projects, values, and culture. This way, when you walk into that interview, you can show them you're not just another candidate but someone who genuinely cares about what they do.
✨Tip Number 2
Network like a pro! Reach out to current or former employees on LinkedIn. Ask them about their experiences and any tips they might have for landing the role. Plus, it shows your enthusiasm and initiative!
✨Tip Number 3
Prepare for those tricky interview questions! Think about how your skills match the job description and come up with examples from your past experience. Practising with a friend can help you feel more confident when the time comes.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in showing your appreciation and keeping you fresh in their minds. And remember, apply through our website for the best chance at landing that dream job!
We think you need these skills to ace Office Lead Co-Ordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your organisational skills and any relevant experience in office coordination or contracts administration to catch our eye!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Office Lead Co-ordinator role. Share specific examples of how you've successfully managed multiple priorities or improved processes in previous roles.
Show Off Your Communication Skills:Since this role involves liaising with clients and team members, make sure your written application showcases your excellent communication skills. Keep your language clear and professional, but don’t be afraid to let your personality shine through!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Ocho People
✨Know the Company Inside Out
Before your interview, take some time to research the company’s history, values, and recent projects. Understanding their focus on social housing and public sector maintenance will help you tailor your answers and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
As an Office Lead Co-ordinator, strong organisational skills are key. Prepare examples from your past experience where you successfully managed multiple priorities or improved office efficiency. This will demonstrate your capability to thrive in a fast-paced environment.
✨Practice Your Communication Skills
Since you'll be liaising with clients and team members, practice clear and confident communication. Consider doing mock interviews with a friend or family member to refine your responses and ensure you can articulate your thoughts effectively.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, training opportunities, and progression pathways within the company. This shows your enthusiasm for the role and helps you gauge if it’s the right fit for you.
