Payroll Coordinator in Northampton

As Payroll & Finance Coordinator you play a key role in ensuring accurate payroll processing across the group and providing day‑to‑day transactional finance support. Working within a friendly, fast‑paced office environment, you’ll manage the full payroll cycle and support wider finance processes as the business continues to grow.

Key Responsibilities include:

• Monthly payroll
• Process monthly end to end payroll for various entities (Ocee UK, Race and Southerns Broadstock Interiors) across the UK for all employees, guaranteeing precise and on-time payments.
• Maintain employee records and manage employee time sheet data entry for payroll.
• Calculate and apply deductions for tax (PAYE), National Insurance, and other legal requirements.
• Ensure accurate calculation of wages, bonuses, deductions, overtime, and statutory payments (e.g., SSP, SMP, SPP).
• Reconcile payroll reports and support month‑end processes, including EPS, FPS, RTI, BACs reports, payments and journals.
• Manage pension contributions, auto‑enrolment, and liaise with pension providers.
• Collaborate with HR and other relevant departments for accurate payroll processing by ensuring timely and appropriate approvals are completed and all changes are processed.
• Issue payslips.
• Record keeping and Reporting
• Ensure various payroll systems are appropriately updated to capture starters, leavers or any other changes promptly as and when required.
• Maintain payroll inbox and action any tax code changes.
• Maintain and update employee payroll records, including salary, benefits, deductions, and taxes.
• Maintain comprehensive payroll records in accordance with HMRC regulations.
• Prepare and submit all required UK payroll tax reports, including PAYE Real Time Information (RTI) P60 and P11D.
• Conduct internal audits and reconcile payroll accounts to ensure accuracy.
• Prepare routine payroll reports (cost summaries, headcount data, variance tracking).
• Compliance and regulations
• Stay informed of changes to UK payroll legislation (e.g., National Living Wage, National Insurance) and ensure compliance.
• Manage submission of required annual statutory reporting.
• Manage payroll implications for employee benefits and statutory payments (e.g., sick pay, maternity leave).
• Assist with HMRC payroll audits to ensure compliance.
• Employee Support and Communication
• Respond promptly and professionally to employee enquiries related to payroll.
• Liaise with HR and other departments to ensure accurate and efficient payroll processing.
• Maintain confidentiality of all employee payroll data.
• Supporting HR team with any ad hoc duties.
• Finance Administration
• Support month‑end processes including payroll journals, balance sheet reconciliations, and data accuracy checks.
• Support the finance team with report running from the ERP system (Global), distribution of reports and general finance administration.
• Help maintain accurate payroll records and documentation for audit purposes.
• Identify and implement improvements to payroll processes to enhance efficiency.
• Supporting Finance team with any ad hoc duties.

We are looking for the following key skills and experience:

• Relevant qualification in payroll/finance driven discipline and/or minimum of 2 years practical experience in a payroll administration role or similar, ideally in an SME environment.
• Proficiency in payroll software (Preferably Sage 50).
• Intermediate to Advanced Microsoft Excel experience and skills.
• Knowledge of payroll process reporting.
• Strong understanding of UK payroll legislation and HMRC requirements.
• Exceptional numerical skills.
• Excellent communication and interpersonal skills.
• Excellent attention to detail and accuracy.
• Organised and efficient approach to work.
• Ability to work under pressure to meet deadlines.
• Ability to handle confidential information with discretion.
• Presence at our offices on Brackmills industrial Estate is essential however flexibility is given.

This role plays a critical function in maintaining employee satisfaction and financial well-being, while adhering to all legal and regulatory requirements. Would suit a detail‑driven Payroll Administrator who is happy to take ownership of our monthly payroll. This is a great opportunity for someone who enjoys accuracy, problem‑solving, and making sure everything runs smoothly behind the scenes.