At a Glance
- Tasks: Support our purchasing team with essential admin tasks and keep operations running smoothly.
- Company: Join a dynamic team in a fast-paced commercial environment.
- Benefits: Flexible part-time hours, gain valuable experience, and develop your skills.
- Other info: Ideal for motivated students seeking part-time work with growth potential.
- Why this job: Perfect for organised individuals looking to make an impact in a supportive team.
- Qualifications: Strong organisational skills, attention to detail, and good communication abilities.
The predicted salary is between 12 - 15 £ per hour.
We are seeking a reliable and organised Administrator to join our purchasing team, working 20 hours per week, based on 8:00am to 12:00pm Monday to Friday.
This role involves providing essential administrative support to ensure the smooth operation of daily activities.
The ideal candidate will possess strong organisational skills and excellent attention to detail.
- Main responsibilities and duties
- Registering and chasing supplier order confirmations
- Arranging supplier collections and chasing overdue orders
- Maintenance of purchase orders and goods receipt information
- Maintenance of inventory management information
- Liaising with suppliers to ensure deliveries will be received in full and on time
- Manage PO and goods receipt information on Global to provide accurate and current data for internal sales team
- Respond to enquiries relating to inventory control from internal / external account managers and production staff
- Arranging transport for EU and UK suppliers
- Managing customs clearance paperwork
- Other general administrator tasks as required
- Required Skills and Experience
- Excellent telephone manner
- Attentive customer service skills
- Great written & oral communication skills
- Intermediate knowledge of Microsoft Office and ability to quickly pick up proprietary IT system
- Excellent attention to detail and accuracy of work
- Ability to be a positive member of the team and contribute to the success of the business
- Excellent organisation skills
- Office administration, preferably in a similar purchasing background
- Supplier liaison
- Data entry accuracy
- Communicating over the telephone and in person
- Experience of working in a busy commercial office
This role is ideal for a motivated individual seeking part-time employment who can demonstrate accuracy, problem solving and ability to work effectively as part of a small team.
StudySmarter Expert Advice🤫
We think this is how you could land Part time Purchasing Administator in Northampton
✨Dive into the Procurement Community
Join online forums and local groups focused on procurement. Websites like CIPS (Chartered Institute of Procurement & Supply) have great communities and resources. Connecting with professionals through these channels can lead to part-time opportunities with companies like Ocee & Four Design.
✨Networking with a Twist
Don’t just stick to the usual networking events; look for niche procurement workshops or seminars in your area. These are goldmines for part-time roles as they often attract companies looking for talent like us to fill in gaps on short or flexible contracts.
✨Showcase Your Skills
Build a mini portfolio of your procurement projects or experiences. Even if it's part-time, demonstrating your understanding of cost analysis, supplier negotiations, or inventory management can really set you apart when going for a role at Ocee & Four Design.
✨Check Out Part-Time Job Boards
Keep an eye on job boards that focus specifically on part-time positions in procurement. Websites like Indeed or local classifieds often have hidden gems, so make it a habit to check them out daily for roles that intrigue you, including at Ocee & Four Design.
We think you need these skills to ace Part time Purchasing Administator in Northampton
Some tips for your application 🫡
Show Off Your Negotiation Skills:In procurement, your negotiation skills are key! Make sure to highlight any relevant experience in your CV that shows you’ve successfully worked with suppliers or managed vendor relationships. This might be through previous roles or even projects during your studies—don't hold back!
Understand the Importance of Detail:Being part-time in procurement means you'll need to hit the ground running. Emphasise your detail-oriented approach in your application. Mention any experience with data analysis or reporting as procurement often involves managing contracts and evaluating suppliers based on various KPIs.
Tailor Your Cover Letter to Procurement:Your cover letter should illustrate your interest in the procurement field and your ability to learn. Discuss why you're excited about the part-time role at Ocee & Four Design and how it fits with your career goals. This is your chance to connect your past experiences with what you hope to achieve in procurement!
Highlight Your Availability:Since this is a part-time position, be clear about your availability in your application. Make it easy for Ocee & Four Design to see when you can work and how you can support their purchasing needs. This will show that you’re not only enthusiastic but also organised and ready to jump in!
How to prepare for a job interview at Ocee & Four Design
✨Know Your Procurement Basics
Make sure you brush up on key procurement concepts and techniques. Understand things like supplier negotiation, cost-benefit analyses, and the importance of maintaining good relationships with vendors. This foundational knowledge will demonstrate your enthusiasm and readiness for the role at Ocee & Four Design.
✨Be Ready for Analytical Questions
Procurement roles often involve analysing data to make informed purchasing decisions. Prepare to face some technical questions or case studies that assess your analytical skills. Think through a few scenarios where you've had to use data effectively—this will show off your problem-solving abilities.
✨Show Your Flexibility and Commitment
As it's a part-time role, be prepared to discuss your availability and how you can manage your time efficiently. Highlight any experiences that demonstrate your ability to balance multiple responsibilities or adjust to shifting priorities, which is super valuable in fast-paced environments like Ocee & Four Design.
✨Pitch Relevant Experiences
Tailor your previous experiences to the procurement field. Have examples ready that showcase your skills in negotiation, vendor management, or even budgeting if applicable. This isn’t just about what you've done but how those experiences make you a great fit for the part-time role at Ocee & Four Design.
