At a Glance
- Tasks: Support the Founder in managing schedules, communications, and business development.
- Company: Join Oceanus, a luxury swimwear brand with a global presence.
- Benefits: Hybrid work, exposure to fashion events, and potential for permanent role.
- Other info: Dynamic team culture with opportunities for career growth.
- Why this job: Be at the heart of a growing fashion brand and make a real impact.
- Qualifications: Experience as a PA or in a fast-paced environment, with strong organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
Location: East Sheen / Mortlake, London (Hybrid)
Position: Contract (with opportunity to become permanent)
Company: Oceanus
About Oceanus
Oceanus is a globally recognised luxury swimwear and resortwear brand known for its hand-embellished designs, celebrity following, and growing international presence. As we continue to expand globally across retail, wholesale, partnerships, and events, we are looking for an exceptional Personal Assistant to work directly alongside our Founder and Creative Director, Hannah Attalah.
This is not a traditional PA role. We are looking for someone who thrives in fast-paced environments, enjoys solving problems, loves organisation, and wants a front-row seat inside a rapidly growing fashion business.
Contract Opportunity with Long-Term Potential
We are initially looking to bring someone on a contract basis, with the expectation that they will become a key extension of Hannah and the wider Oceanus team. For the right candidate, there is a clear opportunity to transition into a permanent role as the business continues to grow and evolve. We are looking for someone who is excited by the prospect of building a long-term career within the brand and becoming a trusted member of the Oceanus crew.
The Role
Hannah travels extensively throughout the year and is heavily involved in the creative direction, product development, partnerships, marketing, events, and growth of the business. Your role will be to create structure, organisation, and efficiency across both her professional and personal commitments, allowing her to focus on the creative and strategic aspects of Oceanus. You will become an integral part of the business, working closely with Hannah and the wider team to ensure opportunities are captured, priorities are managed, and nothing falls through the cracks.
Key Responsibilities
- Executive & Personal Support
- Full diary and schedule management
- Coordinating meetings, appointments, travel, and itineraries
- Managing both business and personal commitments
- Organising international travel arrangements
- Managing expenses and administrative tasks
- Acting as a gatekeeper and point of contact where appropriate
- Email & Communication Management
- Managing a high-volume inbox
- Prioritising emails and identifying key opportunities
- Drafting and responding to correspondence
- Creating systems and processes to improve communication flow
- Ensuring important conversations and actions are followed up
- Partnerships & Business Development
- Researching and identifying partnership opportunities
- Supporting outreach to brands, retailers, agencies, talent, and media
- Managing collaboration pipelines
- Tracking opportunities and ensuring follow-through
- Assisting with event and activation planning
- Operational Support
- Keeping projects organised and on track
- Managing task lists and priorities
- Supporting cross-functional teams where required
- Creating systems that improve productivity and accountability
- Finding ways to help Hannah stay on top of daily priorities, commitments, and long-term goals
- Anticipating challenges before they arise and proactively solving problems
Who We're Looking For
This role is ideal for someone who:
- Has previous experience as a Personal Assistant, Executive Assistant, Founder Associate, Chief of Staff, or Operations Coordinator
- Has experience within fashion, luxury, beauty, retail, events, PR, or a founder-led business
- Is highly organised and detail-oriented
- Is resilient, proactive, and thrives under pressure
- Is quick on their feet and able to adapt in a constantly changing environment
- Is commercially minded and understands business priorities
- Can anticipate problems before they arise
- Is comfortable working independently and making decisions
- Has excellent written and verbal communication skills
- Is highly discreet and professional
- Is willing to roll up their sleeves and get involved wherever needed
Location & Working Style
The successful candidate should ideally be based in or near:
- East Sheen
- Mortlake
- Richmond
- Barnes
- Chiswick
- South West London
This is a hybrid role requiring in-person meetings with Hannah approximately 2–3 times per week, while also being able to operate independently and remotely when required.
Why Join Oceanus?
- Work directly alongside the Founder and Creative Director of a globally recognised luxury fashion brand
- Gain exposure to every aspect of a growing international business
- Attend industry events, fashion weeks, activations, and networking opportunities
- Be part of an ambitious, entrepreneurial team
- Opportunity to grow into a permanent role and become a key member of the Oceanus leadership support team
If you are highly organised, resilient, commercially minded, and excited by the opportunity to help build one of the UK's most exciting luxury fashion brands, we'd love to hear from you.
Personal Assistant to Founder & Creative Director in London employer: Oceanus The Label
Oceanus is an exceptional employer that offers a unique opportunity to work closely with the Founder and Creative Director of a globally recognised luxury fashion brand. With a dynamic work culture that encourages creativity and problem-solving, employees can expect exposure to various aspects of the business, along with opportunities for personal and professional growth. The hybrid working model allows for flexibility while fostering collaboration, making it an ideal environment for those looking to build a meaningful career in the fashion industry.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant to Founder & Creative Director in London
✨Get in with Local Boutiques
Fashion isn't just about the big names; local boutiques are often on the lookout for temporary staff, especially during busy seasons. Pop in with your CV and a smile, chat with the staff, and show genuine interest – it can lead to an on-the-spot opportunity or, at the very least, a good contact!
✨Leverage Fashion Events
Fashion shows and local events are goldmines for networking. Attend as many as you can! Strike up conversations with fellow attendees, designers, or even models – you never know who might have a lead on temporary roles that aren't advertised yet.
✨Utilise Social Media Like a Pro
Follow brands and influencers in the fashion-apparel industry on social media. Engage with their content and stay updated on their hiring announcements. Many companies post about temporary positions on their Instagram or Twitter, so keep your eyes peeled!
✨Check Out Our Site for Temp Roles
Don’t forget to apply directly through our website for temp roles at companies like Oceanus The Label. We regularly update our listings, and your best shot at landing something is to jump on it as soon as it drops – so keep checking!
We think you need these skills to ace Personal Assistant to Founder & Creative Director in London
Some tips for your application 🫡
Show Off Your Style:In the fashion-apparel world, creativity and personal style are key! Make sure your CV and cover letter reflect your unique take on fashion—add a touch of personality, maybe even a mood board if you’re feeling adventurous. This is your chance to show how you’d fit into Oceanus The Label's vibe!
Highlight Relevant Experience:For a temporary role, experience is everything. If you've worked in retail, styling, or even as a personal shopper, make sure to highlight that in your application. We want to see how your past experiences can benefit Oceanus The Label during this short-term stint!
Include a Portfolio of Your Work:If you’ve got a portfolio—whether that's photos of your styling or designs—attach it! We love to see what you're capable of. It’s a great way to stand out, especially in temporary roles where you might need to make a quick impact at Oceanus The Label.
Emphasise Your Adaptability:Temporary roles often require juggling different tasks and adapting to changing needs. In your application, mention instances where you’ve showcased flexibility and quick learning. Showing that you’re ready to jump right in will surely catch our eye at Oceanus The Label.
How to prepare for a job interview at Oceanus The Label
✨Show Off Your Style
In the fashion-apparel world, your personal style can speak volumes. Make sure to express your fashion sense in your outfit and show off any unique pieces that represent your style while keeping it professional. This gives the interviewers a glimpse of your creativity and flair.
✨Bring Your Portfolio to Life
For a temporary role, it'll be essential to demonstrate your skills quickly. Have a well-curated portfolio that showcases your previous work, whether it's designs, styling, or merchandising. Be prepared to talk through your thought process and the impact your work has had in previous roles.
✨Prepare for Trend Talk
Expect questions about current fashion trends and how they relate to the brand Oceanus The Label. Being able to discuss recent runway looks, sustainable practices, or trending colours will show your knowledge of the industry and that you’re up-to-date with what's happening in fashion.
✨Highlight Your Adaptability
In a temporary position, demonstrating that you can hit the ground running is key. Share experiences from previous roles where you've quickly adapted to new trends or tackled fast-paced environments. Your ability to be flexible shows that you're ready to contribute from day one!
