- Support the Underwater Contracts Manager and Operations Team with the day to day administration and coordination of projects.
- Assist with the preparation of customer quotations, job files, work packs and other operational documentation as required.
- Liaise with suppliers, subcontractors, customers and diving personnel to support the safe and efficient delivery of works in accordance with customer purchase orders and company procedures.
- Manage phone calls and emails, ensuring enquiries and requests are responded to promptly and effectively.
- Maintain a well organised operational filing systems, ensuring information is accurate, accessible and readily retrievable.
- Assist with the completion and close out of projects, including the preparation of project reports and ensuring all required documentation is completed.
- Support the onboarding and administration of new subcontractors and customers, including setting up and maintaining records using SeaTec’s digital platforms.
- Assist with the procurement and invoicing process, including obtaining purchase orders, processing supplier invoices and submitting customer sales invoices within agreed KPIs.
- Provide administrative support to the Credit Control and Accounts teams, including assisting with queries relating to customer invoices and outstanding payments.
- Ensure all activities are undertaken in accordance with company policies, procedures, contractual requirement.
- Embrace V.Group's safety culture, reporting safety observations and concerns promptly and taking appropriate action to prevent the escalation of unsafe acts or conditions.
- Undertake any other reasonable duties and responsibilities appropriate to the role and operational requirements of the business.
- Computer literate with knowledge and experience in the use of Microsoft Office Professional.
- Eligibility for Security Clearance with a minimum of SC Clearance.
- Good written and verbal communication skills
- Strong organisational and time management skills
- Experience of working with procurement, purchase orders, invoicing and supplier administration
- Experience of working with customers, suppliers and subcontractors in a professional environment.
- Good understanding of document control and maintaining accurate records.
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