At a Glance
- Tasks: Support departmental operations and manage correspondence while ensuring safety and efficiency.
- Company: Join a global leader in the industry with a focus on innovation and teamwork.
- Benefits: Competitive salary, flexible hours, and opportunities for career advancement.
- Other info: Part-time role with 14 hours per week, perfect for students seeking work-life balance.
- Why this job: Gain valuable experience in administration while contributing to a safe and efficient workplace.
- Qualifications: Good secondary education and proficiency in IT, especially Excel and Word.
The predicted salary is between 20000 - 25000 £ per year.
- Description
- Functions
Key responsibilities and activities include, but are not limited to
- Take necessary information/messages for departmental personnel.
- Prepare and send Departmental correspondence when needed.
- Carry out contract/project administration as required by Manager/Supervisor.
- Support Time and Labour submission for ad-hoc NDT personnel.
- Support verifying certification and validity for all NDT personnel (using issuing body systems where possible) and update personnel competence records, utilizing administrator support when required.
- Support ensure accurate tracking of personnel
- Any other duty deemed necessary by Management to support successful operations of the business.
- Safety
- Ensure that the Safety policies and procedures are understood and adhered to so far as is reasonably practicable in order to ensure a safe working environment.
- Other
- Carry out work in accordance with the Company Health, Safety, Environmental and Quality Systems.
- Perform the assigned tasks with due diligence regarding the Integrated Management Systems on the Company.
- Eliminate waste of whatever form, to suggest the use of more environmentally friendly substances and practices and contribute to the continuous improvement of the environment.
- Hours of Work
This role is offered on a part-time basis (14 hours per week) . The successful candidate will be required to work
8 hours every Monday, with the remaining
6 hours arranged flexibly across the rest of the week , subject to operational requirements.
Responsibilities
This position has
NO direct supervisory responsibilities however support and mentoring for administration colleagues is expected where required.
Qualifications
- Good Secondary Education
- IT literate essential
Experience in recruiting staff / temporary NDT personnel
- Knowledge, Skills, Abilities, and Other Characteristics
- Relevant experience in office administration
- Excellent PC/typing skills
- Must be proficient with software packages (e. g. Excel, Word and Visio)
- Must have excellent office organization skills
- Ability to carry out work in a timely and efficient manner to meet deadlines, changing priorities when the situation requires.
- Carry out work in accordance with Oceaneering Operational procedures.
How to Apply
We offer a competitive salary, a comprehensive benefits package and the opportunity to advance in an international company. To apply, click 'Apply Now'.
Administrative Assistant employer: Oceaneering
As a leading organisation in the field of non-destructive testing, we pride ourselves on fostering a collaborative and innovative work culture that prioritises employee growth and development. Our NDT Technicians benefit from comprehensive training opportunities, competitive compensation, and a commitment to safety, all while working in a dynamic environment that values their expertise and contributions. Join us in a role that not only enhances your skills but also plays a crucial part in ensuring the integrity and safety of our operations.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant
✨Get Involved in Local HR Events
Check out local HR networking events or workshops in your area. These are great opportunities to meet industry professionals, learn about the latest trends in human resources, and potentially get leads on part-time roles like the one at Oceaneering.
✨Join HR Communities Online
Platforms like SHRM Connect or HR-specific LinkedIn groups are gold mines for job leads and industry discussions. Engaging in conversations can put your name out there and might just catch the eye of someone from Oceaneering looking for a part-time star!
✨Utilise University Career Services
If you're studying or have recently graduated, don’t forget about your university's career services. They often have contacts in the HR world that can help you score a part-time gig, plus you can access exclusive job boards!
✨Direct Applications Through Our Website
When you find the part-time role you're excited about, apply directly through our website. This not only shows your enthusiasm but also helps us streamline the hiring process. Make your application stand out with a tailored approach!
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Showcase Your People Skills:In human resources, it’s all about connecting with people. Make sure your CV highlights any relevant experience in recruitment, employee relations, or conflict resolution. If you’ve got any certifications in HR or related fields, don’t forget to flaunt them!
Tailor Your Cover Letter to Shine Bright:When applying for a part-time HR role at Oceaneering, your cover letter should reflect your motivation and enthusiasm for the position. Discuss your passion for people management and how you can contribute to their team, even on a part-time basis.
Demonstrate Flexibility and Availability:Since it's a part-time role, be clear in your application about your availability. HR often requires a balance of flexibility and commitment, so outline any existing commitments and how you plan to manage your time effectively.
Include Real-Life Examples:When describing your experience, use specific examples that illustrate your competency in HR tasks. Whether it’s handling employee onboarding or managing records, these anecdotes can make your application stand out to Oceaneering.
How to prepare for a job interview at Oceaneering
✨Know Your HR Basics Inside Out
As we're diving into a part-time HR role, let’s brush up on key HR concepts like recruitment processes, employment law, and employee engagement strategies. Prepare to explain how you've handled various HR scenarios in the past or how you'd approach them in the future – this shows you can hit the ground running!
✨Get Creative with Your HR Portfolio
Bring along a portfolio showcasing your HR projects, like recruitment plans or engagement activities you've designed. This isn't just for show; it helps us illustrate our hands-on experience and creativity, making us stand out to Oceaneering. Plus, it’s a tangible way to discuss our achievements!
✨Brush Up on Behavioural Interview Techniques
Expect a mix of traditional and behavioural interview questions. Prepare STAR answers (Situation, Task, Action, Result) on how you've resolved conflicts or improved team dynamics. Since HR is all about people, our ability to communicate effectively will be under the spotlight.
✨Show Flexibility and Enthusiasm
In a part-time HR role, demonstrating a flexible approach to working hours and responsibilities can make us more appealing to Oceaneering. Expressing our eagerness to learn and contribute to the team will demonstrate that we're not just filling a position, but genuinely excited to be part of their journey!
