At a Glance
- Tasks: Manage and improve information systems while ensuring data integrity and compliance.
- Company: Oceaneering, a forward-thinking company with a flexible hybrid work culture.
- Benefits: Flexible working hours, professional development opportunities, and a supportive team environment.
- Other info: Great opportunity for career growth in a tech-driven environment.
- Why this job: Be part of a dynamic team that drives efficiency through innovative information management.
- Qualifications: High school diploma required; experience with SharePoint and data management preferred.
The predicted salary is between 24750 - 30250 £ per year.
Description
A member of the Quality Function, the Information Coordinator will assist the business with handling all forms of information and records to internal standards and processes.
As technology and business practices change over time, so too must the way Information is managed.
To accommodate for this, Oceaneering aims to centralize access to Information through its Intranet in ways that promote efficiency.
The Information Coordinator will assist employees with managing the lifecycle of Information and promote continuous improvement for this process as technology allows for reliable automation.
The position is based in Aberdeen, UK. Oceaneering offers a flexible hybrid work environment.
Responsibilities
- Perform technical/administrative functions associated with ensuring the integrity of all Records and other structure Information being maintained.
- Assist in the continuous improvement, maintenance, and management of the Information and Record Management System.
- Records Management: Identification and indexing of Records, among other Information, in a manner permitting appropriate access and retrieval among authorized users.
- Track the lifecycle of Records to ensure compliance with the Records Retention Policy.
- Coordinate with Legal and IT teams to properly handle and dispose of Information.
Provide technical support to internal customers on to the Information and Record Management System .
- Plan and support the implementation of proposed changes to the Information and Record Management System, to include software configuration changes.
- Propose changes to the Records Retention Policy when discrepancies arise either with respect to the types of Records being maintained or the length of time such Records are to be held.
- Liaise with Legal and Compliance to ensure efficient application of any applicable Legal Hold.
- Provide support to internal customers by responding to questions about management of all types of Information to include Controlled Documents and how to submit through review and release process.
- Additional duties as assigned.
Qualifications
- REQUIRED
- High School Diploma or General Education Degree (GED); Associates or Bachelor’s degree preferred. May substitute experience for degree.
- Demonstrates knowledge and effective use of the principles, practices, and procedures of document control.
- Relative experience with Web-based data application and data management.
- Proven experience in design, development, and maintaining Share Point sites, lists, document libraries, workflows, and custom applications using Power Automate and Power Apps.
- Demonstrable experience with implementing Share Point best practices and ensuring the performance, security, and reliability of the environment.
Time and schedule management required.
- DESIRED
- Experience in configuration and data management of engineering systems,
- Enterprise Product Data Management and Product Lifecycle Management experience,
- Microsoft Office formal courses and ANSI/EIA 649.
Information Coordinator (Fixed Term Contract) in Aberdeen employer: Oceaneering
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StudySmarter Expert Advice🤫
We think this is how you could land Information Coordinator (Fixed Term Contract) in Aberdeen
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We think you need these skills to ace Information Coordinator (Fixed Term Contract) in Aberdeen
Some tips for your application 🫡
Highlight Your Data Projects:When applying for a temporary data science role at Oceaneering, make sure to showcase any relevant projects you've worked on. Whether it's a personal project, an academic undertaking, or contributions to an open-source initiative, detailing these experiences can really set you apart and demonstrate your practical skills.
Emphasise Your Analytical Skills:In your CV and cover letter, focus on the specific analytical skills that are key to data science. Mention any experience with statistical tools, programming languages like Python or R, and data visualisation software. Don't forget to include any certifications that may bolster your expertise!
Show Your Flexibility:Since this is a temporary role, it's important to convey your adaptability and willingness to learn. In your cover letter to Oceaneering, emphasise how quickly you can get up to speed with new tools or projects. Highlight any previous experiences where you've had to adjust to new environments or challenges.
Craft a Unique Data-Driven Cover Letter:Instead of the usual generic cover letter, spice it up with some data! Maybe you’ve improved a process by 20% in a past role or cleaned a dataset with over a million entries. Use these stats to your advantage to grab Oceaneering’s attention and show the tangible impact of your work.
How to prepare for a job interview at Oceaneering
✨Showcase Your Analytical Skills
For a data science gig, it's crucial to demonstrate your analytical abilities. Be ready to discuss previous projects and the methodologies you used. Think about how you can quantify your impact—did your analysis improve efficiency or save costs? These are the stories that will stick with interviewers at Oceaneering.
✨Brush Up on Technical Skills
You might face technical questions on tools relevant to data science, like Python, R, or SQL. Prepare to solve a problem live—perhaps they'll ask you to write a simple query or code snippet. It’s cool to talk about them, but we need to show we can do it in practice, especially in a temporary role where quick results matter.
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Since this is a temporary position, emphasise your ability to learn quickly and adapt to new tools or workflows. Share examples of how you've thrived in fast-paced environments before, and how you can hit the ground running at Oceaneering.
✨Prepare a Portfolio of Your Work
Bring your portfolio to the table—showcase projects where you've leveraged data science techniques to solve problems. Whether it’s a GitHub repository or a set of case studies, having tangible examples of your work will help you stand out and show what you bring to the team at Oceaneering.
