Associate Commercial Coordinator (12 Months Fixed Term)

Company Profile

Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world\’s premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries.

Position Summary

Reporting to the Commercial Manager, Associate Commercial Coordinator is responsible for the support and development of high quality, customer focused technical and commercial proposals which align with the company strategy.

Associate Commercial Coordinator will act as key liaison between internal stakeholders to support the Commercial Coordinators, Proposal Engineers, and Sales in producing robust, accurate and detailed tender submissions considering technical definition, schedule, cost, and risk – as well as operational resources, manufacturing capacity and project loading.

Governance will be provided from Commercial Manger, Proposals Engineering Manager, and Rosyth Senior Management Team, as required.

Duties And Responsibilities

Promote and maintain a culture of openness, honesty, commitment, and continuous improvement.
Actively support the company\’s policies, demonstrating compliance against Health, Safety, Environmental, Quality, Anti-Bribery and Corruption and Information security in all endeavors.
Support Oceaneering’s mission, vision, and values with a particular focus on ‘do things right’, ‘solving complex problems’ and ‘outperforming expectations’.

Requirements

• Support the delivery of the Company Commercial Strategy; bidding for projects in line with current and best practice in SDS-R operational teams.
• Support the development of high quality, technically compliant, price and schedule competitive submissions for core projects. Engage with Finance updating actual spend, building customer / supplier payments and over / under budgets back into Estimate Templates / calc sheets.
• Support Tendering and Proposal Engineering Manager(s) with workload capacity and liaise with Sales to determine prioritisation and positioning of the workload.
• Manage Bids & Proposals SharePoint sites, document management, and ‘Outstanding Bids Matrix’.
• Manage, monitor and review client ITT documents, bulletins, clarifications; and distribute to relevant disciplines internally.
• Provide support to Bids and Proposals team by expediting key info from other internal support functions, suppliers and clients.
• Complete pre-bid questionnaires and qualifications.
• Develop commercial executive review packages in line with the agreed sandbox position.
• Support the department’s Risks and Opportunities database on an opportunity and enterprise level.
• Maintain Quality Management System and supporting Tendering Team process documentation. Ensure process map and team suite of \’How-To\’s reflect current working practice and update process / procedures as required.
• Seek, assess and address feedback from stakeholders to monitor role / personal performance and overall success of Tendering team refresh and extend processes and working practices accordingly.
• Support internal, customer and supplier meetings – including entry to site, room bookings etc. Attend and take MoM for wider distribution where appropriate.
• Support organisational learning and development, demonstrating improved and consistent component, project and product level learning.
• Deliver knowledge sharing training sessions at Team and Business Level.
• Demonstrate application of continuous professional development.

Safety

• Ensure that the Safety policies and procedures are understood and adhered to so far as is reasonably practicable to ensure a safe working environment.

Other

• Carry out work in accordance with the Company Health, Safety, Environmental and Quality Systems.
• Perform the assigned tasks with due diligence regarding the Integrated Management Systems on the Company.
• Eliminate waste of whatever form, to suggest the use of more environmentally friendly substances and practices and contribute to the continuous improvement of the environment.

Supervisory Responsibilities

• This position has NO direct supervisory responsibilities.

Reporting Relationship

• Directly reports to SDS Rosyth Commercial Manager

Qualifications

REQUIRED

• Previous experience in an similar role.

DESIRED

• HNC/HND in a business-related subject.

Knowledge, Skills, Abilities, and Other Characteristics

• Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
• Project Management – Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities.
• Technical Skills – Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
• Customer Service – Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
• Interpersonal Skills – Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others\’ ideas and tries new things.
• Oral Communication – Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Written Communication – Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
• Teamwork – Balances team and individual responsibilities; Exhibits objectivity and openness to others\’ views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone\’s efforts to succeed.
• Quality Management – Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
• Business Acumen – Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals.
• Cost Consciousness – Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue; Conserves organizational resources.
• Diversity – Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes a harassment-free environment; Builds a diverse workforce.
• Ethics – Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Organizational Support – Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization\’s goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
• Professionalism – Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Quality – Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Quantity – Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.
• Safety and Security – Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
• Adaptability – Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Attendance/Punctuality – Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
• Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals. Completes tasks on time or notifies appropriate person with an alternate plan.
• Initiative – Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
• Knowledge of: Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Adobe Acrobat

Working Conditions

This position is considered OFFICE WORK which is characterized as follows.

• Almost exclusively indoors during the day and occasionally at night
• Occasional exposure to airborne dust in the work place
• Work surface is stable (flat)

Physical Activity/Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position is considered LIGHT work.

How To Apply

Regular full-time employees who apply will be considered along with external candidates. Employees with less than six months with their current position are not eligible to apply for job postings. Please discuss your interest in the position with your current manager/supervisor prior to submitting your completed application. It is highly recommended to apply through the PeopleSoft or Oceanet portals.

Closing Statement

We offer a competitive salary, a comprehensive benefits package and the opportunity to advance in an international company. To apply, click \’Apply Now\’.

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