Tender Coordinator in Southampton

We are using and creating technology to transform operations at sea to enable people and the planet to thrive. We are open-minded and fearless in our approach to innovation and don't believe in boundaries. We challenge everything and have massive ambitions to drag aging industries into the tech era. We take safety, equality and education very seriously, and our responsibilities don't stop at our front door. Our business is built on the belief that there's definitely a more environmentally responsible way to operate at sea. We employ people who share our core values. We expect our people to be courageous, trustworthy, and conscientious, driven by a desire to do the right thing. We strive for excellence, work collaboratively, and are genuinely excited by our work. We offer opportunities for our people to develop beyond their role and span a multitude of disciplines. These are open to all, regardless of background and experience level. Working with us means being part of a team that is harnessing technology and creativity to disrupt a traditional industry. We are not your average workplace.

Ocean Infinity is looking for motivated Tender Coordinators to join our growing team. In this role, you will support the preparation, coordination, and submission of pre-qualification questionnaires (PQQs), requests for information (RFIs), and tender responses, ensuring everything is delivered to a high standard, on time and in line with our defined processes. You’ll work closely with our Global Business Development team, playing a key role in securing new opportunities and driving business growth.

What you will do:

• Tender Coordination
• Monitor, coordinate and manage incoming enquiries through a centralised location, including PQQs, RFIs, and tender opportunities, ensuring timely review, prioritisation and allocation where required, and accurate capture and maintenance of all relevant information within CRM and SharePoint systems.
• Serve as the primary point of coordination for all assigned enquiries, ensuring timely management of PQQs, RFIs, and tender opportunities.
• Prepare and submit pre-qualification questionnaires (PQQs) and RFIs in compliance with client specifications and Ocean Infinity procedures, ensuring effective coordination of inputs and timely delivery.
• Oversee and manage pre-qualification and client portals/platforms, working closely with relevant internal teams to ensure accurate and timely updates.
• Support Tender Managers with tasks related to the tender process, including contacting potential subcontractors in line with internal procedures and gathering and coordinating information from all relevant internal teams.
• Maintain strict compliance with client requirements throughout the tender process, where relevant.
• Facilitate handover of collected information to Tender Managers for inclusion in submissions.
• Maintain and manage company information and/or documents required for PQQs and tender submissions, ensuring accuracy and accessibility.
• Provide support to the Business Development Team by preparing and supplying documentation and information as required.
• Where relevant, attend meetings with clients, subcontractors, suppliers, and internal teams to support tender and business development activities.
• Where required, work with Tender Managers to manage low complexity proposals or short-form bids by preparing budgetary quotations.
• Log, maintain and update CRM systems to ensure all information is accurate, current, and accessible.

Continuous Improvement

• Support development and improvement of standard templates, forms and/or contents.
• Support with analysis of win/loss outcomes and share insights to improve tender strategies and win ratio.
• Support post-bid reviews and embed lessons learned into best practices.
• Attend industry exhibitions and conferences, where relevant.
• Monitor market trends, competitor activity, and pricing to inform tender submissions and strategy.

Who you are:

• Experienced professional with an understanding of offshore operations and/or offshore industry.
• Fluent in English, with excellent written and verbal communication skills.
• Thoughtful, thorough, and conscientious, with high levels of integrity and credibility when handling confidential matters.
• A collaborative team player who values others’ perspectives and strives for the best outcome for the team and company.
• Proactive, driven, and able to take ownership, working autonomously with minimal supervision whilst balancing team collaboration.
• Ability to analyse, collate, summarise, and present information from multiple sources to support interpretation and decision-making by the Commercial Team.
• Strong critical thinker with the confidence to challenge, show initiative, and embrace new ideas.
• Highly organised, with excellent time management skills and the ability to prioritise in fast-paced environments.
• Demonstrated familiarity or understanding of the tender lifecycle and/or Invitation to Tender (ITT) documentation.
• Enthusiastic about innovation, collaboration, and delivering excellence for people and the planet.

Salary for this position: Up to £45,000 per annum. The salary varies for this position as we are recruiting in multiple regional locations and job grades. The salary process is based on skills, abilities, and experience required.

What you can expect:

At Ocean Infinity, we believe in creating equal opportunities for all, celebrating each and everyone’s differences. We are driven by transforming the industry, through our technology, thoughts, behaviours and actions. Being inclusive and respectful to all is fundamental to who we are. It is the right thing to do and enables innovation and creativity to thrive. There is more work to be done, and we know that we aren’t perfect, but our commitment to these values is unwavering. They are central to our mission and the impact we have on the industry, meaning, we cannot live without them.