Payroll and Accounts Assistant

Worker Type:
Employee

Application End Date:
03-07-2025

We are using and creating technology to transform operations at sea to enable people and the planet to thrive.

We are open-minded and fearless in our approach to innovation and don\’t believe in boundaries. We challenge everything and have massive ambitions to drag aging industries into the tech era.

We take safety, equality and education very seriously, and our responsibilities don\’t stop at our front door. Our business is built on the belief that there\’s definitely a more environmentally responsible way to operate at sea.

We employ people who share our core values. We expect our people to be courageous, trustworthy, and conscientious, driven by a desire to do the right thing. We strive for excellence, work collaboratively, and are genuinely excited by our work.

We offer opportunities for our people to develop beyond their role and span a multitude of disciplines. These are open to all, regardless of background and experience level. Working with us means being part of a team that is harnessing technology and creativity to disrupt a traditional industry.

We are not your average workplace.

Ocean Infinity is seeking a proactive and detail-oriented Payroll and Accounts Assistant to join our finance team. This role is key in ensuring the smooth day-to-day operation of payroll processing, accounts administration, and intercompany financial transactions. The ideal candidate will be a confident communicator, comfortable working in a fast-paced environment, and eager to take ownership of processes while learning and growing within the team.

It is an opportunity for someone seeking a big opportunity to develop themselves, work with a great team and be part of something different.

What you will do:

• Assist in the preparation and processing of monthly payroll for UK and international employees;
• Work closely with HR and external payroll providers to ensure accurate and timely payroll submissions;
• Maintain payroll records and reconcile payroll accounts to the general ledger;
• Assist with pension scheme administration including auto-enrolments, re-enrolments, and compliance with statutory requirements;
• Support the payroll year-end processes including P60s, P11Ds, and HMRC filings;
• Manage the processing of employee expense claims and credit card reconciliations in accordance with company policy;
• Review submissions for accuracy, compliance and VAT treatment;
• Liaise with employees to resolve queries and ensure timely reimbursement;
• Prepare and post month-end journals including payroll, accruals, and recharges;
• Support the finance team with preparation of financial schedules and reporting packs;
• Prepare and post intercompany recharge invoices based on internal schedules or agreements;
• Assist with audit queries and statutory reporting;
• Assist with ONS reporting and other statutory reporting;
• Provide administrative support across the finance function as needed.

Who you are:

• 1-3 years experience in a finance or accounting support role;
• Good working knowledge of Excel and familiarity with accounting systems (NetSuite experience preferred);
• Understanding of basic accounting principles (AAT qualified or part-qualified ACCA/CIMA a plus);
• CIPP qualification (or working towards) is a plus;
• Strong attention to detail and good organisational skills;
• Can-do attitude and commercial mindset;
• Able to manage multiple tasks and deadlines with minimal supervision.
• Discreet and professional when handling sensitive payroll and employee data;
• Team player, willing to support across the wider finance function when needed.

Salary for this position: Up to £35,000 per annum

Salary: The salary varies for this position as we are recruiting in multiple regional locations and job grades. The salary process is based on skills, abilities, and experience required.

What you can expect:

At Ocean Infinity, we believe in creating equal opportunities for all, celebrating each and everyone\’s differences. We are driven by transforming the industry, through our technology, thoughts, behaviours and actions. Being inclusive and respectful to all is fundamental to who we are. It is the right thing to do and enables innovation and creativity to thrive.

There is more work to be done, and we know that we aren\’t perfect, but our commitment to these values is unwavering. They are central to our mission and the impact we have on the industry, meaning, we cannot live without them.

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