About the Role Join a dedicated team at Rainbow Medical Services Limited where your role directly supports the delivery of personalised, high-quality care to individuals with complex needs. You will play a vital part in ensuring that care packages are tailored and efficiently managed, helping clients maintain their independence and improve their quality of life. This position offers a unique opportunity to develop your skills in a compassionate, fast-paced environment with clear pathways for professional growth and the chance to make a meaningful difference every day. Job Opportunity Key responsibilities 1. Recruitment Process • Working with the HR team to manage the recruitment process for RMS including advertisements, scheduling interviews, preparing recruitment and assessment packs, supporting interviews, tracking equal opportunity statistics. • Understand the needs of RMS clients and assist in recruiting the right calibre of care workers and nurses. 2. Maintaining records • Scanning, filing and photocopying and record keeping relating to RMS and all staff. • Preparation of necessary spreadsheets of candidates with all required and relevant information. 3. Employee Administration • Updating staff files with necessary documentation ensuring these are also stored on the HR directory as well. • Maintaining staff database and other staff records: Ensure all staff records are up to date (visas, passports, name/address/bank details/enhanced DBS records, mandatory training, ID badges etc) Sending reminders to staff to provide updated documents Prepare staff profiles as needed for London and Manchester in line with company protocol • Responding to routine enquiries about human resource functions and documents (in consultation with HR Manager/HR Officer) 4. Training • Support the HR team with any training related queries, updating systems and undertaking tasks required for and on the day of the training as required. 5. Administrative support to the HR Team • Schedule and support team meetings as required. • Ensure paperwork on all HR work is prepared to agreed standards and sent with required deadline • Minute team meetings and circulate to all before the next meeting. • Diary management of interviews for HR as required. • Assisting with correspondence and routine support • Any other duties as may be reasonably required in the role. Essential Skills Skills and Experience Essential (E) Desirable (D) A minimum of GCSEs (or equivalent) including English and Maths is required - E Strong organisational skills and excellent verbal and written communication abilities are essential. - E Previous experience or a keen interest in health and social care or human resources is advantageous but not mandatory. - D Proficiency in basic IT applications, such as Microsoft Office or similar software, is necessary. - E The ability to work independently as well as collaboratively within a team environment is important. - E A compassionate and empathetic attitude, along with a genuine commitment to supporting vulnerable individuals, is crucial. D Good attention to detail, reliability, and the capacity to maintain confidentiality at all times are also required. E At least one year of office administration E Experience with managing HR processes and procedures D Ability to multi-task and cope with several enquiries E Good at record keeping E Experience of taking minutes at meetings D Ability to maintain confidentiality E Ability to talk to people at all levels E Experience with recruitment and training D Ability to learn quickly and adapt to new ways of working E
