HR Assistant

About the Role

Join a dedicated team at Rainbow Medical Services Limited where your role directly supports the delivery of personalised, high-quality care to individuals with complex needs.

You will play a vital part in ensuring that care packages are tailored and efficiently managed, helping clients maintain their independence and improve their quality of life.

This position offers a unique opportunity to develop your skills in a compassionate, fast-paced environment with clear pathways for professional growth and the chance to make a meaningful difference every day.

Job Opportunity

Key responsibilities

• Recruitment Process
• Working with the HR team to manage the recruitment process for RMS including advertisements, scheduling interviews, preparing recruitment and assessment packs, supporting interviews, tracking equal opportunity statistics.
• Understand the needs of RMS clients and assist in recruiting the right calibre of care workers and nurses.
• Maintaining records
• Scanning, filing and photocopying and record keeping relating to RMS and all staff.
• Preparation of necessary spreadsheets of candidates with all required and relevant information.
• Employee Administration
• Updating staff files with necessary documentation ensuring these are also stored on the HR directory as well.

• Maintaining staff database and other staff records

• Ensure all staff records are up to date (visas, passports, name/address/bank details/enhanced DBS records, mandatory training, ID badges etc)
• Sending reminders to staff to provide updated documents
• Prepare staff profiles as needed for London and Manchester in line with company protocol
• Responding to routine enquiries about human resource functions and documents (in consultation with HR Manager/HR Officer)
• Training
• Support the HR team with any training related queries, updating systems and undertaking tasks required for and on the day of the training as required.
• Administrative support to the HR Team
• Schedule and support team meetings as required.
• Ensure paperwork on all HR work is prepared to agreed standards and sent with required deadline
• Minute team meetings and circulate to all before the next meeting.
• Diary management of interviews for HR as required.
• Assisting with correspondence and routine support
• Any other duties as may be reasonably required in the role.

Skills and Experience Essential (E) Desirable (D)

• A minimum of GCSEs (or equivalent) including English and Maths is required - E
• Strong organisational skills and excellent verbal and written communication abilities are essential. - E
• Previous experience or a keen interest in health and social care or human resources is advantageous but not mandatory. - D
• Proficiency in basic IT applications, such as Microsoft Office or similar software, is necessary. - E
• The ability to work independently as well as collaboratively within a team environment is important. - E
• A compassionate and empathetic attitude, along with a genuine commitment to supporting vulnerable individuals, is crucial. D
• Good attention to detail, reliability, and the capacity to maintain confidentiality at all times are also required. E
• At least one year of office administration E
• Experience with managing HR processes and procedures D
• Ability to multi-task and cope with several enquiries E
• Good at record keeping E
• Experience of taking minutes at meetings D
• Ability to maintain confidentiality E
• Ability to talk to people at all levels E
• Experience with recruitment and training D
• Ability to learn quickly and adapt to new ways of working E
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