At a Glance
- Tasks: Support Partners and teams by managing diaries, coordinating projects, and ensuring smooth operations.
- Company: Join a dynamic architectural studio in London with a collaborative atmosphere.
- Benefits: Competitive salary, flexible working hours, and opportunities for professional growth.
- Other info: Fast-paced environment with great potential for career advancement.
- Why this job: Be the backbone of a creative team and make a real impact on exciting projects.
- Qualifications: Experience in coordination roles and proficiency in project management tools required.
The predicted salary is between 40000 - 50000 £ per year.
We are seeking a proactive and highly organised Senior Team Coordinator to join our support team in our London studio. This pivotal role will provide comprehensive support to the Partners and their architectural teams, ensuring the smooth running of day-to-day operations across multiple projects. From managing diaries to coordinating project documentation, you will be the backbone of administrative efficiency in a dynamic environment.
Responsibilities
- Diary & Meeting Coordination: Manage Partners calendars and inboxes; schedule internal and external meetings with timely follow-ups.
- Project Administration: Assist in preparation and distribution of stage reports, presentations, and other project outputs; maintain accurate project records and documentation.
- Risk Management and Quality Control: Identify potential risks and develop mitigation strategies; ensure standards are met through quality assurance reviews and enforce quality control processes.
- Project Management Support: Update and monitor project timelines, milestones, and resource allocations; support financial tracking and reporting as required.
- Document & CDE Management: Organise and maintain project files within Common Data Environments; ensure version control and compliance with document protocols.
- Team Coordination: Act as a central point of contact for administrative queries across architectural teams; support onboarding and training logistics.
- General Administrative Support: Assist with travel arrangements, expenses, and other operational tasks.
Qualifications
- Proven experience in a team coordinator, project administrator, or similar support role.
- Document control proficiency using Aconex, CEMAR, Atvero, or CMap PIM.
- Skilled in Adobe Creative Suite and compiling client reports.
- Proficient in CMap (or similar project management tools) and Microsoft Office Suite.
- Strong organisational skills with a flexible, self-directed approach.
- Excellent communication and stakeholder management across all levels.
- High attention to detail, professional demeanour, and commercial awareness.
- Familiarity with architectural or design studio environments.
Senior Team Coordinator employer: Occupop
At Occupop, we pride ourselves on being an exceptional employer that fosters a collaborative and innovative work culture in the heart of London. Our commitment to employee growth is evident through tailored training programmes and opportunities for advancement, ensuring that our team members thrive both personally and professionally. With a focus on work-life balance and a supportive environment, we empower our Senior Team Coordinators to make a meaningful impact while enjoying the vibrant atmosphere of one of the world's most dynamic cities.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Team Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the lookout for opportunities. A personal recommendation can go a long way in landing that Senior Team Coordinator role.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Show genuine interest in their work and be ready to discuss how your skills can support their architectural teams. We want to see you shine!
✨Tip Number 3
Practice your communication skills! As a Senior Team Coordinator, you'll need to manage diaries and coordinate meetings. Role-play with a friend or use online resources to refine your pitch and responses.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Senior Team Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Senior Team Coordinator role. Highlight your experience in project administration and team coordination, and don’t forget to mention any relevant tools you’ve used like Aconex or CMap.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Mention specific examples of how you've managed diaries or coordinated projects in the past.
Show Off Your Skills:Don’t hold back on showcasing your skills! Whether it's your proficiency in Adobe Creative Suite or your knack for quality control, make sure these stand out in your application.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and get you one step closer to joining our team!
How to prepare for a job interview at Occupop
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Senior Team Coordinator. Familiarise yourself with diary management, project administration, and risk management. This will help you answer questions confidently and demonstrate your knowledge of what the role entails.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational abilities. Think of specific instances where you successfully managed multiple tasks or coordinated complex schedules. This will show the interviewer that you can handle the dynamic environment they’re looking for.
✨Familiarise Yourself with Relevant Tools
Since the job requires proficiency in tools like Aconex and CMap, brush up on these platforms if you haven’t used them recently. Being able to discuss your experience with these tools will set you apart and show that you’re ready to hit the ground running.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, project types, and company culture. This not only shows your interest but also helps you gauge if the company is the right fit for you.
