Sales & Purchase Ledger Clerk (12 months FTC)

Company: Bitrecruit Client / Employer: Occupop

Location: On Site - ABP York

Department: Finance

Reports To: Financial Controller

Contract: 12 Months FTC (With Potential To Extend)

Holiday Entitlement: 22 Days + Statutory Bank Holidays

Hours of Work: 8:30am - 5pm, Monday - Friday

Role Definition: ABP Food Group specialises in the supply and development of food, producing award‑winning British and Irish beef and lamb products for retail, foodservice and wholesale. Our core business - ABP Beef - is supported by its renewable, pet food and protein divisions, which combine to ensure the value of by‑products is maximised and the environmental impact of our business and customers is minimised. At every stage of the process, from farm to fork, we pride ourselves on upholding the highest standards of animal welfare, safety and hygiene, as well as ensuring full traceability in our final product.

Here at ABP York we are currently recruiting for the ideal candidate to join our Finance Team as a Sales & Purchase Ledger Clerk. Through this role you will play a vital part in our finance team in ensuring sales and purchase information is processed accurately and on time, day‑to‑day operations are run smoothly, support the management of sales orders from entry all the way through to invoicing; whilst also assisting with purchasing controls, expenses and month‑end activities.

Key Responsibilities & Duties

• Support the management of sales orders from entry through to completion, including export and commercial orders, ensuring information is entered accurately and in line with company processes.
• Help monitor order progress and work collaboratively with operations, logistics and sales teams to support smooth and timely fulfilment.
• Assist with preparing and maintaining export documentation, such as commercial invoices, packing lists and compliance paperwork.
• Review completed sales orders and support the release for invoicing, checking that quantities, pricing and documentation are accurate.
• Generate and issue customer invoices in line with agreed terms.
• Assist with processing and tracking customer credit claims, ensuring appropriate approvals are in place.
• Support the processing of purchase orders and supplier invoices, ensuring correct coding and approval processes are followed.
• Help match invoices to purchase orders and delivery confirmations, and work with suppliers and internal teams to resolve any queries or discrepancies.
• Review employee expense submissions in line with company policies, ensuring receipts and coding are accurate before approval.
• Provide support during month‑end, assisting with closing sales orders and invoices to ensure accurate reporting.
• Assist with reconciliations across sales, credits and purchasing activities.
• Help prepare data and summaries to support management accounts.
• Build positive working relationships with colleagues, suppliers and customers, communicating clearly to help resolve queries and support day‑to‑day operations.
• Follow financial processes and internal controls, with a willingness to learn and develop understanding over time.
• Use Microsoft Office (particularly Excel) and finance/ERP systems to complete tasks efficiently and accurately.

Knowledge and Experience

• Good understanding of purchasing, sales ledgers and credit processes.
• Some experience in order processing, invoicing, AP/AR or similar finance/admin role.
• AAT qualification considered, particularly for those looking to develop their finance career.
• Desirable candidates will have knowledge of export documentation; however, this is not essential.

The ABP Values

• Trust & Respect: We take care of each other by creating an inclusive working environment. We listen actively and respect the views of others. We maintain the highest safety standards possible.
• Know the Purpose: We know our role in the business and how it helps us and others to succeed.
• Own It: Taking ownership for all we do, think and say is vital to creating an environment of honesty, openness and transparency, particularly when it comes to delivering great service.
• Passion for Excellence: We have a "can‑do" attitude. We champion continuous improvement for ourselves and the business.
• Inspire Others: We support others wherever we can by creating opportunities for people.