At a Glance
- Tasks: Manage project administration, data tracking, and supplier relationships in a dynamic team.
- Company: Fast-paced global solutions provider known for excellent customer service.
- Benefits: Monthly profit share, free lunch Fridays, cycle to work scheme, and employee assistance programme.
- Other info: Open plan office fostering teamwork and communication with great career growth opportunities.
- Why this job: Join a supportive team where your voice matters and make a real impact.
- Qualifications: Strong organisational skills, data management experience, and intermediate Excel proficiency.
The predicted salary is between 30000 - 40000 £ per year.
We're looking for a Projects Administrator to join our office-based Category Management team.
Contract type: Permanent
Hours: 40 hours per week
Location: Poole
What You Will Be Doing:
- Manage all administration and data pulling required relating to allocated projects as well as setting up smart sheet trackers to monitor progress.
- Chasing rebates through and setting up annual tracker.
- Maintain strong relationships with suppliers and support prep for supplier meetings and QBRs.
- Provide product alternative suggestions for the sales team, including spec and price evaluation.
- Price file management, analysis and importing as well as investigation of price discrepancies.
- Log and track team savings as well as update team via Bloom.
- Ensure project costs are logged and pro forma invoices managed effectively.
- Manage new supplier set-ups as relating to projects.
- Utilise Arcus system to input and monitor tenders, audits, supplier information and ESG information as necessary.
- Maintain Core Range Planners and ensure data in PIM (product information management) is updated.
- Manage all project product set-ups on system.
- Support the audit and ESG process, providing and chasing information as required.
- Support tender sourcing by collating information gathered by the team; check for savings ensuring they are logged and captured on system.
- Ensure FR & Arc clothing compliance, documents and certifications are up to date and published and available on PIM.
- Work with the team to learn and continually develop technical skills (e.g., measuring, specifications, size charts).
What's in it for you:
- Modern open plan office
- Monthly profit share bonus scheme
- Company sick pay
- Free onsite parking
- Free lunch every Friday
- Charity dress down day every Friday
- Cycle to Work scheme
- Subsidised workplace massage
- Employee assistance programme (EAP)
Who we are:
We're a fast-paced, forward-thinking global solutions provider who is redefining operational excellence for businesses. We're famous for our fantastic customer service and for creating comprehensive solutions that help our customers stay ahead in an ever-changing world.
Where you work:
Our open plan office encourages teamwork and communication. You will be working in a respectful environment surrounded by people that care about you just as much as our customers. We also believe diversity is the key to success. That means your voice will always be heard no matter your role, and there will always be the opportunity to make a big impact.
Who you are:
You thrive on taking initiative and enjoy the satisfaction of solving challenges with a tenacious, “can do” attitude. You are highly organised with a natural ability to plan ahead and think logically, but you are also flexible enough to adapt when things change unexpectedly. Experienced in managing data and comfortable with multiple database/CRM systems, you will use your intermediate level Excel skills to support our PIM system. With a good eye for detail, you connect effectively with people at all levels and as a true team player, you’re always ready to contribute and support others. If you love project management and have natural skills in this area, we would be delighted to hear from you.
Projects Administrator - Procurement in Poole employer: Occupop
At Occupop, we pride ourselves on being an excellent employer, offering a vibrant work culture in our modern open plan office in Poole. With a focus on teamwork and communication, we provide numerous benefits including a monthly profit share bonus, free onsite parking, and opportunities for personal growth through skill development. Our commitment to diversity ensures that every voice is heard, making it a rewarding environment for those looking to make a meaningful impact.
StudySmarter Expert Advice🤫
We think this is how you could land Projects Administrator - Procurement in Poole
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at local events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Show them you’re not just another candidate; you’re genuinely interested in what they do and how you can contribute.
✨Tip Number 3
Practice common interview questions with a friend or in front of a mirror. The more comfortable you are, the better you’ll come across during the real deal!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can keep you fresh in their minds and show your enthusiasm for the role. And remember, apply through our website for the best chance!
We think you need these skills to ace Projects Administrator - Procurement in Poole
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Projects Administrator role. Highlight your experience with data management, supplier relationships, and project tracking. We want to see how your skills align with what we’re looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Share specific examples of how you've tackled similar challenges in the past. We love a good story!
Show Off Your Organisational Skills:Since this role requires strong organisational abilities, make sure to showcase your planning skills in your application. Mention any tools or systems you’ve used to manage projects effectively. We appreciate a well-organised candidate!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and you’ll be set!
How to prepare for a job interview at Occupop
✨Know Your Projects Inside Out
Before the interview, make sure you understand the key responsibilities of a Projects Administrator. Familiarise yourself with project management tools like smart sheet trackers and the Arcus system. Being able to discuss how you've used similar tools in past roles will show your readiness for the job.
✨Showcase Your Data Management Skills
Since this role involves managing data and using Excel, be prepared to talk about your experience with data analysis and price file management. Bring examples of how you've tackled discrepancies or improved processes in previous positions to demonstrate your analytical skills.
✨Emphasise Relationship Building
The job requires maintaining strong relationships with suppliers, so think of examples where you've successfully collaborated with others. Highlight your communication skills and any experiences where you’ve supported meetings or negotiations, as this will resonate well with the interviewers.
✨Demonstrate Your Adaptability
This role requires flexibility and the ability to adapt to changing circumstances. Prepare to share instances where you've had to pivot quickly in response to unexpected challenges. This will illustrate your 'can do' attitude and problem-solving capabilities, which are crucial for success in this position.
