Project Coordinator in Ludlow

About Us: Marches Biogas is based in Ludlow, Shropshire. We are the UK's leading provider of anaerobic digestion solutions for agriculture and waste management industries with more than 30 years of AD experience. We also offer AD consultancy services including DSEAR assessments, site surveys, process and equipment selection reviews, design and implementation of plant upgrades, and delivery of major AD plant upgrades for our clients, including direct work with water utilities. Additionally, we provide mechanical, biological and operational support for many AD plants within the UK.

Main Purpose of the job: Marches Biogas is preparing to launch the Joblogic system across its operations, and we are seeking a proactive, organised Administrator to support the team through this implementation phase. This role is ideal for someone who enjoys bringing structure to complex information, working closely with technical and operational teams, and ensuring data is accurate, complete, and ready for system go‑live. Once the system has been launched the individual will act as a key point of contact for internal teams and external stakeholders, ensuring smooth coordination of project activities and comprehensive documentation management. This role requires strong organisational skills, attention to detail, and the ability to manage competing priorities in a fast‑paced environment.

Key area of deliverables:

• Gather, organise, and validate operational data required for JobLogic setup (assets, sites, maintenance schedules, job types and client details).
• Work with Team Managers, office staff, and engineers to ensure all information is complete, up-to-date, and aligned with JobLogic requirements.
• Clean and format existing records to ensure consistency and accuracy before migration.

System Readiness & Coordination:

• Assist in mapping current processes to JobLogic workflows.
• Prepare documentation, spreadsheets, and reference materials needed for system configuration.
• Track progress against implementation milestones and flag gaps or missing information.

Team Support & Communication:

• Liaise with the Marches Biogas team to gather input, clarify details, and chase outstanding information.
• Provide administrative support during testing and rollout phases.
• Help create simple guides or checklists for internal users as needed.

Quality Assurance:

• Conduct basic checks on imported data to ensure accuracy.
• Identify inconsistencies or errors and work with relevant team members to resolve them.
• Maintain clear records of changes, updates, and outstanding tasks.

Skills and Experience:

• Strong administrative background with excellent organisational skills.
• Confident working with spreadsheets, databases, and digital systems.
• High attention to detail and ability to manage multiple information streams.
• Clear communicator who can work with both office and field-based staff.
• Experience with JobLogic or similar job management systems (beneficial but not essential).
• Comfortable working independently and taking ownership of tasks.
• Previous experience supporting engineering or capital project teams in a regulated environment (e.g., water/wastewater, utilities).
• Familiarity with industry-specific documentation such as ITPs, RAMS, and project drawings.
• Basic understanding of health and safety practices in construction or industrial environments.
• Experience with facilities management and office contract coordination.