At a Glance
- Tasks: Support HR activities, ensuring smooth operations and promoting a positive workplace culture.
- Company: Join a dynamic team at a leading HR solutions provider in Glasgow.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work environment.
- Other info: Exciting opportunities for career progression and personal development.
- Why this job: Make a difference in people's work lives while growing your HR expertise.
- Qualifications: Experience in HR or a desire to learn, plus strong Excel and communication skills.
The predicted salary is between 30000 - 40000 £ per year.
Location: Glasgow, Scotland, United Kingdom
Company: Bitrecruit Client / Employer: Occupop
Job reference: 8a61faa5999594628965b8ea573aa766
Listing type: Basic
EU work permit required: No
Posted: 20.05.2026
Role Definition: Responsible for assisting all HR activities on site, ensuring that 'work best practice' is achieved through guidance, support and training. Working to agreed service levels to ensure that the organisations business objectives are met effectively and efficiently. Promoting equality, diversity and fair work practices within the workplace.
Key responsibilities:
- Provide extensive administrative support to ensure the smooth running of the HR department including note taking, letter writing, updating details, updating Excel spreadsheets, logging and tracking short- and long-term sickness cases.
- Assist in the administration and implementation of policies and procedures at the site, ensure that departmental policies and procedures are up to date / clearly communicated and revised as appropriate with the support of the HR Manager.
- Create and maintain personnel records and data inputting into HR database/system to provide HR metric reports for the site.
- Attendance at Employee Forums and help follow up of actions.
- Organising Employee of the Month and other site engagement initiatives.
- Weekly walk-around of entire site and worker interviews.
- Ensure payroll is notified of changes to staff terms and conditions and act on management instruction and staff requests.
- Oversee the transfer of agency workers to full time, completing the whole new starter HR cycle.
- Assist in the instigation/tracking/participation of disciplinary/grievance hearings in areas such as general misconduct/gross misconduct/absence management/punctuality/performance etc.
- Generate weekly reports as and when required by department managers.
- Arrange and attend first stage interviews for all applicants.
- Conduct right to work checks, reference checks, ID checks.
- Maintain HR systems including but not limited to; Success Factors, Occupop, Sateon and Nextra.
- Develop and maintain administrative systems and procedure provide administrative support for HR projects.
- Provide administrative support for the whole HR cycle, including recruitment and selection, induction, payroll and benefits, performance management, training and development.
- Manage and control the implementation of an effective induction for all employees before they commence work.
- Process all new starters and leavers, to include offer letters, terms and conditions as well as induction packs.
- Complete employee references and mortgage references in a timely manner.
- Supporting with the onboarding of candidates.
- Support the Employee Relations activities as required providing support in answering day to day queries as advised.
Personal specification:
- Preferably experience in a similar HR based role or wanting to progress into the HR function
- Essential Excel skills
- Essential Word skills
- Effective organisational skills
- Ability to prioritise own tasks
- Ability to build effective relationships with internal stakeholders at site level
- Excellent communication and interpersonal skills, with the ability to take direction
- Proactive and self-motivated with a positive attitude
- Confident in the use of Microsoft office and in-house IT systems
HR Co-Ordinator in Glasgow employer: Occupop
At Bitrecruit, we pride ourselves on being an exceptional employer in Glasgow, offering a vibrant work culture that champions equality, diversity, and employee engagement. Our HR Co-Ordinator role provides ample opportunities for professional growth, supported by comprehensive training and a collaborative environment where your contributions are valued. Join us to be part of a team that not only meets business objectives but also fosters a rewarding workplace experience.
StudySmarter Expert Advice🤫
We think this is how you could land HR Co-Ordinator in Glasgow
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an HR Co-Ordinator role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values around equality and diversity, as these are key in HR. Tailor your responses to show how you can contribute to their objectives.
✨Tip Number 3
Practice common HR interview questions with a friend or in front of a mirror. Focus on your organisational skills and how you've handled tasks like managing personnel records or supporting employee relations in the past.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to submit your application and showcase your skills. Plus, it shows you're serious about joining our team!
We think you need these skills to ace HR Co-Ordinator in Glasgow
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the HR Co-Ordinator role. Highlight your relevant experience and skills, especially those related to administrative support and HR processes. We want to see how you can contribute to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about HR and how your background aligns with our values at StudySmarter. Keep it concise but engaging – we love a good story!
Show Off Your Excel Skills:Since Excel skills are essential for this role, don’t forget to mention any specific projects or tasks where you've used Excel effectively. We’re looking for someone who can manage data like a pro!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. Let’s get started on this journey together!
How to prepare for a job interview at Occupop
✨Know Your HR Basics
Brush up on key HR concepts and practices. Understand the importance of equality, diversity, and fair work practices, as these are crucial for the role. Be ready to discuss how you can contribute to promoting these values in the workplace.
✨Excel Skills Are Key
Since Excel skills are essential for this position, make sure you’re comfortable with data management and reporting. Prepare to demonstrate your proficiency by discussing past experiences where you've used Excel to track or analyse HR metrics.
✨Showcase Your Organisational Skills
This role requires effective organisational skills, so come prepared with examples of how you've successfully managed multiple tasks or projects. Highlight any experience you have with administrative support in HR functions, as this will show you understand the demands of the job.
✨Engage with the Interviewers
Build rapport with your interviewers by asking insightful questions about the company culture and HR initiatives. This shows your interest in the role and helps you assess if the company aligns with your values and career goals.
