At a Glance
- Tasks: Support the CEO and COO, manage diaries, and coordinate meetings and events.
- Company: A prestigious museum with a dynamic leadership team.
- Benefits: Competitive salary, professional development, and a vibrant work environment.
- Other info: No remote work; ideal for those seeking a hands-on role.
- Why this job: Be a key player in a cultural institution and make a real impact.
- Qualifications: Experience in EA support, strong communication skills, and proficiency in Microsoft 365.
The predicted salary is between 40000 - 50000 £ per year.
The Executive Assistant will operate as a standalone, highly trusted partner to the CEO and COO, playing a pivotal role in supporting the leadership of the museum and ensuring the smooth and effective running of the executive function.
Responsibilities:
- Run the CEO's diary, anticipate needs, prevent clashes, protecting focus time and keeping priorities moving.
- Provide seamless EA and secretarial support; manage inboxes and correspondence, manage multiple diaries, schedule/attend/minute meetings, arrange travel and accommodation and process expenses.
- Be the first point of contact for the CEO's office, handling calls and face to face enquiries with confidence and discretion.
- Coordinate and collate papers and reports for the Board of Trustee and Committee meetings, record minutes, and track actions to completion.
- Produce correspondence and materials that are accurate and meet deadlines.
- Work collaboratively with the wider Leadership Team, keeping admin running smoothly and priorities on track.
- Keep the CEO and wider office operating at its best, manage resources, streamline processes and maintain a professional and efficient environment.
- Deliver premium events, coordinate logistics, guest lists and budgets from start to finish.
Qualifications:
- Demonstrable background of providing high level EA support to senior leadership.
- PA/EA specific qualification or qualification in Business Administration or Admin Management is desirable.
- Highly professional with sound judgement, strong common sense and the confidence to use initiative.
- Exceptional spoken and written English.
- First class organisation and time management, with sharp attention to detail and accuracy.
- Exceptional communicator, able to build trust and collaborate confidently with a wide range of stakeholders.
- Advanced proficiency in Microsoft 365, notably Outlook and Excel.
- Calm and Professional, especially when working to tight deadlines.
- Tact and discretion when handling sensitive and confidential information.
Due to the nature of the role home working and hybrid working will not be considered.
Executive Assistant in England employer: Occupop
As an Executive Assistant at our esteemed museum, you will be part of a dynamic and supportive work culture that values collaboration and excellence. We offer competitive benefits, opportunities for professional growth, and the chance to work closely with senior leadership in a vibrant environment that fosters creativity and innovation. Located in a culturally rich area, this role provides a unique opportunity to contribute to meaningful projects while enjoying a fulfilling work-life balance.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in England
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on opportunities or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research the museum and its leadership team, and think about how your skills can support their goals. Practise common interview questions and be ready to showcase your exceptional organisation and communication skills.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. Mention something specific from the interview to remind them of your conversation and keep you top of mind.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of resources to help you stand out, and applying directly can sometimes give you an edge over other candidates. Let’s get you that Executive Assistant position!
We think you need these skills to ace Executive Assistant in England
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing diaries, handling correspondence, and supporting senior leadership. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Mention specific examples of how you've successfully managed multiple priorities and supported executives in the past.
Showcase Your Communication Skills:Since this role requires exceptional written English, make sure your application is free from typos and grammatical errors. We appreciate clear and concise communication, so let that shine through in your writing!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Occupop
✨Master the Diary Management
Since you'll be running the CEO's diary, it's crucial to demonstrate your organisational skills. Prepare examples of how you've successfully managed multiple schedules in the past, and be ready to discuss how you would prioritise tasks and prevent clashes.
✨Showcase Your Communication Skills
As the first point of contact for the CEO's office, your communication style is key. Practice articulating your thoughts clearly and confidently. Bring along examples of correspondence you've produced that highlight your attention to detail and professionalism.
✨Demonstrate Discretion and Tact
Handling sensitive information is part of the job. Be prepared to discuss scenarios where you've had to exercise discretion. This will show your potential employer that you understand the importance of confidentiality in an executive role.
✨Familiarise Yourself with Microsoft 365
Advanced proficiency in tools like Outlook and Excel is essential. Brush up on your skills and be ready to discuss how you've used these tools to streamline processes or manage projects effectively in previous roles.
