Chelmsford, England, United Kingdom – Bitrecruit is hiring for Occupop.
Job Overview
We are looking for an organised and proactive Personal Assistant to join our Risk & Compliance team on a 12‑month fixed‑term contract at our Chelmsford office. The role supports the smooth running of the Risk & Compliance function, coordinating projects, managing documentation, and supporting key regulatory and compliance processes.
Key Responsibilities
- Provide PA and administrative support to the Risk & Compliance team.
- Coordinate meetings, diaries, agendas, minutes and follow‑up actions.
- Support firm‑wide compliance and regulatory projects.
- Assist with training coordination and annual compliance processes.
- Support documentation management and regulatory administration.
- Provide general administrative support across the function.
- Assist with maintaining templates, manuals and technical documents.
- Update compliance information across internal systems.
- Coordinate file review processes and related administration.
- Support supplier checklist and audit register reviews.
- Build strong relationships across the firm.
- Handle confidential information professionally and discreetly.
- Ensure work is completed accurately and to agreed deadlines.
- Support continuous improvement initiatives and wider team projects.
- Provide ad‑hoc administrative support as required.
About You
You enjoy creating structure, keeping things organised, and ensuring nothing falls through the cracks. You may already be working as a Personal Assistant, Team Coordinator, Compliance Administrator, Project Administrator or Senior Administrator and are seeking a varied role where organisation, attention to detail and initiative are valued.
Qualifications & Experience
- Recent experience within a professional office environment.
- Excellent organisational skills with the ability to manage multiple priorities and deadlines.
- Strong attention to detail and a methodical approach to administration.
- Confidence in taking ownership of tasks and working independently.
- Experience preparing meeting agendas, taking minutes and following up actions.
- Strong document management skills, ideally including SharePoint or similar.
- Ability to adapt communication style when working with different stakeholders across a business.
- Professional, mature and personable approach.
- Strong Microsoft Office skills, particularly Outlook, Word, Excel, Teams and SharePoint.
- Experience within compliance, legal, financial services, accountancy or other regulated environments advantageous but not mandatory.
Benefits
- 3 Star Best Companies accredited workplace.
- Flexi hours built around core times.
- Enhanced parental leave.
- Group pension scheme.
- Group death in service.
- BUPA health insurance for all team members.
- Gym discounts with Hussle and Nuffield Health.
- 23 days holiday plus bank holidays and Christmas shutdown.
- Two volunteering days each year.
- Bike to Work scheme.
We provide a genuinely supportive environment where you will feel valued, with a culture built on being professional, passionate and personal.
