At a Glance
- Tasks: Support the CEO and COO, manage diaries, and coordinate meetings and events.
- Company: A prestigious museum with a focus on leadership and collaboration.
- Benefits: Competitive salary, professional development, and a dynamic work environment.
- Other info: Join a professional team dedicated to excellence and growth.
- Why this job: Be a key player in a vibrant organisation and make a real impact.
- Qualifications: Experience in EA support, strong communication skills, and proficiency in Microsoft 365.
The predicted salary is between 40000 - 50000 £ per year.
The Executive Assistant will operate as a standalone, highly trusted partner to the CEO and COO, playing a pivotal role in supporting the leadership of the museum and ensuring the smooth and effective running of the executive function.
Responsibilities
- Run the CEO's diary, anticipate needs, prevent clashes, protecting focus time and keeping priorities moving.
- Provide seamless EA and secretarial support; manage inboxes and correspondence, manage multiple diaries, schedule/attend/minute meetings, arrange travel and accommodation and process expenses.
- Be the first point of contact for the CEO's office, handling calls and face to face enquiries with confidence and discretion.
- Coordinate and collate papers and reports for the Board of Trustee and Committee meetings, record minutes, and track actions to completion.
- Produce correspondence and materials that are accurate and meet deadlines.
- Work collaboratively with the wider Leadership Team, keeping admin running smoothly and priorities on track.
- Keep the CEO and wider office operating at its best, manage resources, streamline processes and maintain a professional and efficient environment.
- Deliver premium events, coordinate logistics, guest lists and budgets from start to finish.
Qualifications
- Demonstrable background of providing high level EA support to senior leadership.
- PA/EA specific qualification or qualification in Business Administration or Admin Management is desirable.
- Highly professional with sound judgement, strong common sense and the confidence to use initiative.
- Exceptional spoken and written English.
- First class organisation and time management, with sharp attention to detail and accuracy.
- Exceptional communicator, able to build trust and collaborate confidently with a wide range of stakeholders.
- Advanced proficiency in Microsoft 365, notably Outlook and Excel.
- Calm and Professional, especially when working to tight deadlines.
- Tact and discretion when handling sensitive and confidential information.
- Due to the nature of the role home working and hybrid working will not be considered.
Executive Assistant in Bovington Camp employer: Occupop
As an Executive Assistant at our esteemed museum, you will be part of a vibrant and dynamic work culture that values collaboration and innovation. We offer competitive benefits, including professional development opportunities to enhance your skills and career growth, all while working in a prestigious environment that fosters creativity and passion for the arts. Join us in making a meaningful impact as you support our leadership team in delivering exceptional experiences to our community.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in Bovington Camp
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who might know the CEO or COO. A friendly chat can go a long way in getting your foot in the door.
✨Tip Number 2
Prepare for the interview by researching the museum and its leadership. Show us you’re not just another candidate; demonstrate your passion for the role and how you can support the team effectively.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to handle calls and face-to-face enquiries with confidence. Role-play with a friend to nail that professional vibe.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team.
We think you need these skills to ace Executive Assistant in Bovington Camp
Some tips for your application 🫡
Tailor Your CV:Make sure your CV speaks directly to the role of Executive Assistant. Highlight your experience in managing diaries, handling correspondence, and supporting senior leadership. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're the perfect fit for the CEO and COO. Be sure to mention your organisational skills and ability to handle sensitive information with discretion.
Showcase Your Communication Skills:Since this role requires exceptional communication, make sure your written application reflects that. Keep your language clear and professional, and double-check for any typos or errors. We love attention to detail!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at Occupop
✨Master the Diary Management
Since you'll be running the CEO's diary, it's crucial to demonstrate your organisational skills. Prepare examples of how you've successfully managed multiple schedules in the past, and be ready to discuss how you prioritise tasks to prevent clashes.
✨Showcase Your Communication Skills
As the first point of contact for the CEO's office, your communication style matters. Practice articulating your thoughts clearly and confidently. Consider role-playing common scenarios, like handling calls or face-to-face enquiries, to show you can maintain professionalism under pressure.
✨Be Ready with Examples of Discretion
This role requires a high level of trust and discretion. Think of specific instances where you've handled sensitive information or situations with tact. Be prepared to discuss how you ensure confidentiality while still being effective in your role.
✨Demonstrate Your Tech Savvy
With advanced proficiency in Microsoft 365 being essential, brush up on your skills, especially in Outlook and Excel. Bring examples of how you've used these tools to streamline processes or improve efficiency in previous roles, and be ready to answer technical questions.
