At a Glance
- Tasks: Create and manage admin tasks that enhance executive support and office operations.
- Company: Join a forward-thinking company partnering with top AI labs.
- Benefits: Competitive hourly rate, opportunities for promotion, and remote work flexibility.
- Other info: Dynamic role with challenging tasks and excellent growth potential.
- Why this job: Make a real impact in the future of admin operations with cutting-edge AI technology.
- Qualifications: 3+ years as an EA or senior admin with expertise in scheduling and expense systems.
The predicted salary is between 45000 - 60000 £ per year.
Mercor is partnering with leading AI labs to advance frontier agent evaluations in executive and office administration. As an Executive Assistant & Admin Operations Expert, you’ll build long‑horizon admin tasks that mirror the work you already do, each paired with a deterministic rubric that grades agent performance against verifiable ground truth. Tasks need to have checkable answers; no open‑ended essays, no subjective judgment calls.
Expect to build scenarios across:
- Executive support: calendar triage against defined priority rules, multi‑timezone scheduling with feasibility constraints, travel booking against budget and calendar windows
- Expense and procurement: expense reports against policy with known approvals/denials, purchase requests against rule‑based limits
- Office operations: service tickets routed against a defined owner map, document filing against a taxonomy
These scenarios will be challenging and take long sessions of focus.
Who we’re looking for:
- 3+ years as an EA, office manager, or senior admin supporting busy principals
- Expertise in one or more of the following: principal‑level calendar triage and multi‑timezone scheduling, expense systems (Concur, Expensify, Ramp), corporate travel platforms (Navan, TravelPerk), async comms operations
- Comfortable reading and producing admin artifacts: itineraries, agendas, expense packages, service tickets
- Clear written communication; can articulate reasoning step by step and encode it into deterministic rubrics
- Located in the United States or Canada
Compensation: $45–$60/hr depending on domain depth and prior experience. Strong contributors are promoted based on task quality and throughput.
Strategic Executive Assistant & Admin Operations Lead employer: Obsidian
Mercor is an exceptional employer that fosters a dynamic work culture focused on innovation and collaboration, particularly in the realm of AI and executive administration. Employees benefit from competitive compensation, opportunities for professional growth, and the chance to work on challenging projects that have a meaningful impact. Located in the United States or Canada, Mercor offers a supportive environment where your contributions are recognised and rewarded, making it an ideal place for those seeking a fulfilling career in administrative operations.
StudySmarter Expert Advice🤫
We think this is how you could land Strategic Executive Assistant & Admin Operations Lead
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a role like the Strategic Executive Assistant. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews by practising common questions related to executive support and admin operations. We recommend role-playing with a friend or using online resources to get comfortable articulating your experience with calendar triage and expense systems.
✨Tip Number 3
Showcase your skills through real-life examples! When discussing your experience, highlight specific scenarios where you successfully managed multi-timezone scheduling or handled complex travel bookings. This will demonstrate your expertise and problem-solving abilities.
✨Tip Number 4
Don’t forget to apply directly through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows your enthusiasm for the role and the company!
We think you need these skills to ace Strategic Executive Assistant & Admin Operations Lead
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience as an Executive Assistant or in admin operations. We want to see how your skills align with the specific tasks mentioned in the job description.
Showcase Your Expertise:Don’t hold back on showcasing your expertise in calendar management, expense systems, and travel platforms. We’re looking for someone who can hit the ground running, so let us know what tools you’re familiar with!
Clear Communication is Key:Since clear written communication is crucial for this role, make sure your application is well-structured and easy to read. Use bullet points where necessary and keep your language straightforward—this will help us see your ability to articulate reasoning step by step.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss any important updates from our team!
How to prepare for a job interview at Obsidian
✨Know Your Tools
Familiarise yourself with the specific tools mentioned in the job description, like Concur and Navan. Being able to discuss your experience with these platforms will show that you’re ready to hit the ground running.
✨Demonstrate Your Expertise
Prepare examples from your past roles where you successfully managed complex calendar schedules or handled expense reports. Use the STAR method (Situation, Task, Action, Result) to structure your responses clearly.
✨Showcase Your Communication Skills
Since clear written communication is key, practice articulating your thoughts step by step. You might even want to prepare a brief written summary of your experience to share during the interview.
✨Understand the Role's Challenges
Research common challenges faced by Executive Assistants, especially in multi-timezone environments. Be ready to discuss how you would approach these challenges and provide solutions based on your previous experiences.
