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- Tasks: Support the Managing Director and leadership team while managing HR operations.
- Company: Obsidian, a leader in medical and scientific communications.
- Benefits: Hybrid working, 25 days holiday, private healthcare, and learning opportunities.
- Other info: Enjoy a friendly culture with regular social events and excellent career growth.
- Why this job: Join a vibrant team making a real impact in healthcare communications.
- Qualifications: Experience in EA, HR, or operations with strong organisational skills.
The predicted salary is between 36000 - 60000 £ per year.
About Us
Obsidian is a leading specialist in medical and scientific communications, partnering with global healthcare organisations to improve patient outcomes. Our 70+ scientists, strategists and creative experts deliver solutions across Medical Affairs, Scientific Events, Publications, Creative & Digital, and Commercial Strategy.
We’re looking for an EA & HR Operations Manager to support our Managing Director, leadership team and people function during a 12-month maternity cover.
What You’ll Do
- Executive Support
- Manage the Managing Director’s calendar, meetings, travel and priorities
- Coordinate agendas, notes and actions for ELT & CMT meetings
- Liaise with our parent company to arrange C-suite meetings
- Support internal events (town halls, meetings, training sessions)
- Business Management / Operations
- Oversee office supplies, deliveries and vendor coordination
- Act as first point of contact for office/building queries
- Liaise with external IT support on team requests
- Manage purchase orders, expenses and team meeting logistics
- HR Operations
- Support the HR Business Partner with administrative tasks and office support
- Lead onboarding & offboarding processes
- Maintain HR and payroll systems, submitting monthly payroll changes
- Support probation tracking, references and HR documentation
- Manage HR inbox and coordinate candidate CVs with the Head of Talent Acquisition
- Support induction programmes and Learning & Development activities
Who You Are
- Highly organised with strong attention to detail
- Confident managing senior stakeholders
- A proactive problem solver
- Highly experienced in EA, HR or operations roles
- Professional, discreet and people-focused
What We Offer
- Hybrid working: 2 anchor days a week in the office from our vibrant London office (just off Fetter Lane, EC4).
- 25 days’ holiday + bank holidays, plus gifted days at Christmas and your birthday off
- AXA private healthcare (with family options), Aviva pension scheme, income protection, life assurance
- Enhanced parental leave, cycle-to-work scheme, season ticket loan
- Employee referral awards
- Learning and Development: Comprehensive training programmes, annual performance reviews
- Well-being Support: EAP, mental health first-aiders, AXA well-being calendar, and a dedicated well-being room
- Social Connection: Regular social events and a friendly, collaborative culture
Executive Assistant & HR Operations (12-month Maternity Contract) in London employer: Obsidian
Contact Detail:
Obsidian Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant & HR Operations (12-month Maternity Contract) in London
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Obsidian on LinkedIn. A friendly chat can give us insider info about the company culture and maybe even a referral.
✨Tip Number 2
Prepare for the interview by researching common questions for EA & HR roles. We should also think of examples from our past experiences that showcase our organisational skills and problem-solving abilities.
✨Tip Number 3
Show off our personality during the interview! Obsidian values a people-focused approach, so let’s be ourselves and demonstrate how we can contribute to their collaborative culture.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure our application gets noticed and shows we’re genuinely interested in joining the team.
We think you need these skills to ace Executive Assistant & HR Operations (12-month Maternity Contract) in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant & HR Operations role. Highlight relevant experience and skills that match what we’re looking for, like managing calendars and supporting HR functions.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to tell us why you’re the perfect fit for this role. Mention specific experiences that demonstrate your organisational skills and ability to manage senior stakeholders.
Showcase Your Attention to Detail: In a role like this, attention to detail is key. Make sure your application is free from typos and errors. We want to see that you can present information clearly and professionally.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and keep track of it. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Obsidian
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Executive Assistant & HR Operations role. Familiarise yourself with the key tasks like managing calendars, coordinating meetings, and supporting HR operations. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
As this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised tasks and ensured everything ran smoothly, especially when dealing with senior stakeholders.
✨Be Proactive in Problem Solving
During the interview, highlight your proactive approach to problem-solving. Share specific instances where you identified issues before they became problems and took the initiative to resolve them. This will resonate well with the company's need for a proactive candidate who can handle challenges effectively.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with thoughtful questions about the company culture, team dynamics, and expectations for the role. This not only shows your interest but also helps you assess if the company is the right fit for you. Plus, it gives you a chance to engage with the interviewers on a deeper level.