At a Glance
- Tasks: Create and manage admin tasks that enhance executive support and office operations.
- Company: Join a forward-thinking company partnering with leading AI labs.
- Benefits: Competitive pay, opportunities for promotion, and a dynamic work environment.
- Other info: Work remotely from the US or Canada with a focus on quality and efficiency.
- Why this job: Make a real impact by shaping the future of admin operations with AI.
- Qualifications: 3+ years as an EA or office manager with expertise in scheduling and expense systems.
The predicted salary is between 45000 - 60000 £ per year.
Mercor is partnering with leading AI labs to advance frontier agent evaluations in executive and office administration. As an Executive Assistant & Admin Operations Expert, you'll build long‐horizon admin tasks that mirror the work you already do, each paired with a deterministic rubric that grades agent performance against verifiable ground truth. Tasks need to have checkable answers; no open‐ended essays, no subjective judgment calls.
Expect to build scenarios across:
- Executive support: calendar triage against defined priority rules, multi‐timezone scheduling with feasibility constraints, travel booking against budget and calendar windows
- Expense and procurement: expense reports against policy with known approvals/denials, purchase requests against rule‐based limits
- Office operations: service tickets routed against a defined owner map, document filing against a taxonomy
These scenarios will be challenging and take long sessions of focus.
Who we're looking for:
- 3+ years as an EA, office manager, or senior admin supporting busy principals
- Expertise in one or more of the following: principal‐level calendar triage and multi‐timezone scheduling, expense systems (Concur, Expensify, Ramp), corporate travel platforms (Navan, TravelPerk), async comms operations
- Comfortable reading and producing admin artifacts: itineraries, agendas, expense packages, service tickets
- Clear written communication; can articulate reasoning step by step and encode it into deterministic rubrics
- Located in the United States or Canada
Compensation: $45–$60/hr depending on domain depth and prior experience. Strong contributors are promoted based on task quality and throughput.
Executive Assistant - Admin Operations in London employer: Obsidian
Mercor is an exceptional employer that fosters a dynamic work culture focused on innovation and collaboration, particularly in the realm of AI-driven administrative operations. With a commitment to employee growth, we offer robust opportunities for advancement based on performance, alongside competitive compensation and a supportive environment that values clear communication and teamwork. Located in the United States or Canada, our team thrives on tackling challenging tasks that not only enhance individual skills but also contribute to the broader mission of transforming executive support through cutting-edge technology.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant - Admin Operations in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews by practising common questions related to admin operations. Think about how you can showcase your experience with calendar triage, expense systems, and office operations. We want you to shine!
✨Tip Number 3
Don’t forget to tailor your approach! When you apply through our website, make sure to highlight your specific skills that match the job description. Show us how your expertise aligns with what we’re looking for.
✨Tip Number 4
Follow up after interviews! A quick thank-you email can go a long way in keeping you top of mind. It’s also a great chance to reiterate your enthusiasm for the role and remind us why you’re the perfect fit.
We think you need these skills to ace Executive Assistant - Admin Operations in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your experience with calendar management, expense systems, and any relevant tools you've used. We want to see how your skills align with what we're looking for!
Showcase Your Communication Skills:Since clear written communication is key for this role, ensure your application is well-structured and free of errors. Use bullet points for clarity and make your reasoning easy to follow. We love a good, straightforward application!
Be Specific About Your Experience:When detailing your past roles, focus on specific tasks that relate to the job description. Mention your experience with multi-timezone scheduling or managing expense reports. We want to know exactly how you’ve tackled similar challenges before!
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to keep track of your application and ensures it gets to the right people. Plus, it’s super easy to do!
How to prepare for a job interview at Obsidian
✨Know Your Tools
Familiarise yourself with the specific tools mentioned in the job description, like Concur or TravelPerk. Being able to discuss your experience with these platforms will show that you're ready to hit the ground running.
✨Showcase Your Calendar Skills
Prepare examples of how you've successfully managed complex calendars and multi-timezone scheduling in the past. Highlight any strategies you used to prioritise tasks and manage conflicts effectively.
✨Communicate Clearly
Practice articulating your thought process step by step. Since clear written communication is key for this role, consider preparing a few scenarios where you had to explain your reasoning behind decisions or processes.
✨Demonstrate Problem-Solving Abilities
Think of challenging situations you've faced in previous roles, especially related to expense reporting or office operations. Be ready to discuss how you approached these challenges and what the outcomes were.
