At a Glance
- Tasks: Support the CEO with scheduling, travel, and expense management in a dynamic environment.
- Company: Join a forward-thinking company at the forefront of AI and office administration.
- Benefits: Competitive hourly rate, opportunities for promotion, and a chance to shape admin operations.
- Other info: Work remotely from the US or Canada and enjoy a challenging yet rewarding role.
- Why this job: Make a real impact by optimising executive support and enhancing office efficiency.
- Qualifications: 3+ years as an EA or senior admin with expertise in scheduling and expense systems.
The predicted salary is between 45000 - 60000 £ per year.
Mercor is partnering with leading AI labs to advance frontier agent evaluations in executive and office administration. As an Executive Assistant & Admin Operations Expert, you’ll build long‑horizon admin tasks that mirror the work you already do, each paired with a deterministic rubric that grades agent performance against verifiable ground truth. Tasks need to have checkable answers; no open‑ended essays, no subjective judgment calls.
Expect to build scenarios across:
- Executive support: calendar triage against defined priority rules, multi‑timezone scheduling with feasibility constraints, travel booking against budget and calendar windows
- Expense and procurement: expense reports against policy with known approvals/denials, purchase requests against rule‑based limits
- Office operations: service tickets routed against a defined owner map, document filing against a taxonomy
These scenarios will be challenging and take long sessions of focus.
Who we’re looking for:
- 3+ years as an EA, office manager, or senior admin supporting busy principals
- Expertise in one or more of the following: principal‑level calendar triage and multi‑timezone scheduling, expense systems (Concur, Expensify, Ramp), corporate travel platforms (Navan, TravelPerk), async comms operations
- Comfortable reading and producing admin artifacts: itineraries, agendas, expense packages, service tickets
- Clear written communication; can articulate reasoning step by step and encode it into deterministic rubrics
- Located in the United States or Canada
Compensation: $45–$60/hr depending on domain depth and prior experience. Strong contributors are promoted based on task quality and throughput.
Executive Assistant to Chief Executive Officer employer: Obsidian
Mercor is an exceptional employer that fosters a dynamic work culture focused on innovation and collaboration, particularly in the realm of AI and executive administration. With competitive compensation and clear pathways for employee growth, team members are encouraged to excel and advance based on their contributions. Located in the United States or Canada, employees benefit from a supportive environment that values clear communication and structured processes, making it an ideal place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant to Chief Executive Officer
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews by practising common EA scenarios. Think about how you'd handle calendar triage or multi-timezone scheduling. We want you to show off your skills and expertise, so be ready to demonstrate your problem-solving abilities!
✨Tip Number 3
Don’t forget to showcase your tech-savviness! Familiarise yourself with tools like Concur, Expensify, and Navan. Being able to talk confidently about these platforms will set you apart from other candidates.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us. Let’s get you that Executive Assistant role!
We think you need these skills to ace Executive Assistant to Chief Executive Officer
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience as an Executive Assistant. We want to see how your skills align with the specific tasks mentioned in the job description, like calendar triage and expense management.
Showcase Your Communication Skills:Since clear written communication is key for this role, ensure your application is well-structured and free of errors. We love candidates who can articulate their thoughts clearly, so don’t shy away from demonstrating this in your writing.
Highlight Relevant Tools and Experience:Mention any experience you have with tools like Concur, Expensify, or Navan. If you've worked with multi-timezone scheduling or corporate travel platforms, let us know! This will show that you’re already familiar with the systems we use.
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it makes the process smoother for everyone involved!
How to prepare for a job interview at Obsidian
✨Know Your Stuff
Make sure you’re familiar with the tools and systems mentioned in the job description, like Concur or Navan. Brush up on your calendar management skills and be ready to discuss how you’ve handled complex scheduling in the past.
✨Showcase Your Communication Skills
Since clear written communication is key for this role, prepare examples of how you've articulated complex information in previous positions. Bring along samples of itineraries or agendas you've created to demonstrate your ability to produce admin artifacts.
✨Prepare for Scenario-Based Questions
Expect to face questions that require you to think on your feet. Practice responding to hypothetical scenarios related to calendar triage or expense reporting. This will help you show how you can apply your experience to the challenges outlined in the job description.
✨Highlight Your Problem-Solving Skills
Be ready to discuss times when you’ve had to navigate tricky situations, like multi-timezone scheduling or budget constraints. Use specific examples to illustrate how you approached these challenges and what the outcomes were.
