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- Tasks: Support our Managing Director and leadership team while managing HR operations.
- Company: Join Obsidian, a leader in medical and scientific communications.
- Benefits: Enjoy hybrid working, 25 days holiday, private healthcare, and more.
- Why this job: Make a real impact in a vibrant, collaborative environment.
- Qualifications: Experience in EA, HR, or operations with strong organisational skills.
- Other info: Participate in social events and benefit from comprehensive training programmes.
The predicted salary is between 36000 - 60000 £ per year.
Obsidian is a leading specialist in medical and scientific communications, partnering with global healthcare organisations to improve patient outcomes. Our 70+ scientists, strategists and creative experts deliver solutions across Medical Affairs, Scientific Events, Publications, Creative & Digital, and Commercial Strategy.
We’re looking for an EA & HR Operations Manager to support our Managing Director, leadership team and people function during a 12‑month maternity cover.
What You’ll Do- Executive Support
- Manage the Managing Director’s calendar, meetings, travel and priorities
- Coordinate agendas, notes and actions for ELT & CMT meetings
- Liaise with our parent company to arrange C‑suite meetings
- Support internal events (town halls, meetings, training sessions)
- Business Management / Operations
- Oversee office supplies, deliveries and vendor coordination
- Act as first point of contact for office/building queries
- Liaise with external IT support on team requests
- Manage purchase orders, expenses and team meeting logistics
- HR Operations
- Support the HR Business Partner with administrative tasks and office support
- Lead onboarding & offboarding processes
- Maintain HR and payroll systems, submitting monthly payroll changes
- Support probation tracking, references and HR documentation
- Manage HR inbox and coordinate candidate CVs with the Head of Talent Acquisition
- Support induction programmes and Learning & Development activities
- Highly organised with strong attention to detail
- Highly experienced in EA, HR or operations roles
- Professional, discreet and people-focused
- Hybrid working: 2 anchor days a week in the office from our vibrant London office (just off Fetter Lane, EC4).
- 25 days’ holiday + bank holidays, plus gifted days at Christmas and your birthday off
- AXA private healthcare (with family options), Aviva pension scheme, income protection, life assurance
- Enhanced parental leave, cycle-to-work scheme, season ticket loan
- Employee referral awards
- Learning and Development: Comprehensive training programmes, annual performance reviews
- Well-being Support: EAP, mental health first-aiders, AXA well-being calendar, and a dedicated well-being room
- Social Connection: Regular social events and a friendly, collaborative culture
Executive Assistant & HR Operations (12-month Maternity Contract) employer: Obsidian
Contact Detail:
Obsidian Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant & HR Operations (12-month Maternity Contract)
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Obsidian on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching Obsidian’s recent projects and values. Show us that you’re not just another candidate; you’re genuinely interested in how you can contribute to improving patient outcomes.
✨Tip Number 3
Practice your responses to common interview questions, especially around EA and HR operations. We want to see your organisational skills and attention to detail shine through!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows us that you’re keen on the role. Plus, it keeps you on our radar!
We think you need these skills to ace Executive Assistant & HR Operations (12-month Maternity Contract)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant & HR Operations role. Highlight your relevant experience in managing calendars, supporting leadership teams, and any HR operations you've handled. We want to see how your skills align with what we’re looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role at Obsidian. Share specific examples of your organisational skills and how you’ve supported teams in the past. Let us know why you’re excited about this opportunity!
Showcase Your Attention to Detail: In a role like this, attention to detail is key. Make sure your application is free from typos and errors. We appreciate a polished application that reflects your professionalism and care in your work.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application directly and ensures you don’t miss out on any important updates. We can’t wait to hear from you!
How to prepare for a job interview at Obsidian
✨Know the Company Inside Out
Before your interview, take some time to research Obsidian and its role in medical and scientific communications. Understand their mission, values, and recent projects. This will not only help you answer questions more effectively but also show your genuine interest in the company.
✨Showcase Your Organisational Skills
As an Executive Assistant & HR Operations Manager, being organised is key. Prepare examples from your past experiences where you successfully managed calendars, coordinated meetings, or handled multiple tasks simultaneously. Be ready to discuss how you prioritise tasks and maintain attention to detail.
✨Prepare for HR Scenarios
Since the role involves HR operations, think about common HR scenarios you might face. Be prepared to discuss your approach to onboarding, offboarding, and managing HR documentation. Highlight any experience you have with payroll systems or candidate coordination, as this will be crucial for the role.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the challenges the Managing Director faces, or how success is measured in this role. This shows that you’re not just interested in the job, but also in how you can contribute to the team’s success.