At a Glance
- Tasks: Create and manage admin tasks that enhance executive support and office operations.
- Company: Join a forward-thinking company partnering with leading AI labs.
- Benefits: Competitive pay, opportunities for promotion, and a dynamic work environment.
- Other info: Work remotely from the US or Canada with a focus on quality and efficiency.
- Why this job: Make a real impact by shaping the future of admin operations with AI.
- Qualifications: 3+ years as an EA or senior admin with expertise in scheduling and expense systems.
The predicted salary is between 45000 - 60000 £ per year.
Mercor is partnering with leading AI labs to advance frontier agent evaluations in executive and office administration. As an Executive Assistant & Admin Operations Expert, you’ll build long‑horizon admin tasks that mirror the work you already do, each paired with a deterministic rubric that grades agent performance against verifiable ground truth. Tasks need to have checkable answers; no open‑ended essays, no subjective judgment calls.
Expect to build scenarios across:
- Executive support: calendar triage against defined priority rules, multi‑timezone scheduling with feasibility constraints, travel booking against budget and calendar windows
- Expense and procurement: expense reports against policy with known approvals/denials, purchase requests against rule‑based limits
- Office operations: service tickets routed against a defined owner map, document filing against a taxonomy
These scenarios will be challenging and take long sessions of focus.
Who we’re looking for:
- 3+ years as an EA, office manager, or senior admin supporting busy principals
- Expertise in one or more of the following: principal‑level calendar triage and multi‑timezone scheduling, expense systems (Concur, Expensify, Ramp), corporate travel platforms (Navan, TravelPerk), async comms operations
- Comfortable reading and producing admin artifacts: itineraries, agendas, expense packages, service tickets
- Clear written communication; can articulate reasoning step by step and encode it into deterministic rubrics
- Located in the United States or Canada
Compensation: $45–$60/hr depending on domain depth and prior experience. Strong contributors are promoted based on task quality and throughput.
Executive Assistant - Admin Operations employer: Obsidian
Mercor is an exceptional employer that fosters a dynamic work culture focused on innovation and collaboration, particularly in the realm of AI-driven administrative operations. With competitive compensation and clear pathways for career advancement, employees are encouraged to grow their skills while contributing to meaningful projects that shape the future of executive support. Located in the United States or Canada, Mercor offers a supportive environment where your expertise in administration can thrive alongside cutting-edge technology.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant - Admin Operations
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on a job opening or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions related to admin operations. Think about how you can showcase your experience with calendar triage, expense systems, and office operations. We want you to shine!
✨Tip Number 3
Don’t forget to tailor your approach! When you find a job that excites you, make sure to highlight your relevant skills and experiences that align with the job description. Show them why you’re the perfect fit for their team.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team and ready to take on those challenging admin tasks.
We think you need these skills to ace Executive Assistant - Admin Operations
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience as an Executive Assistant. We want to see how your skills align with the specific tasks mentioned in the job description, like calendar triage and expense management.
Showcase Your Communication Skills:Since clear written communication is key for this role, ensure your application is well-structured and free of errors. We love candidates who can articulate their thoughts clearly, so don’t shy away from demonstrating this in your writing.
Highlight Relevant Tools and Systems:Mention any experience you have with tools like Concur, Expensify, or Navan. We’re looking for someone who’s comfortable with these platforms, so if you’ve used them before, make it known in your application!
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Obsidian
✨Know Your Admin Tools
Familiarise yourself with the specific tools mentioned in the job description, like Concur or TravelPerk. Being able to discuss your experience with these platforms will show that you’re ready to hit the ground running.
✨Demonstrate Your Calendar Skills
Prepare examples of how you've successfully managed complex calendars and multi-timezone scheduling in the past. Be ready to explain your prioritisation process and how you handle conflicts.
✨Showcase Clear Communication
Practice articulating your thought process clearly and concisely. You might be asked to explain how you would create a deterministic rubric for grading tasks, so being able to break down your reasoning step by step is key.
✨Prepare for Scenario-Based Questions
Expect to face scenario-based questions that reflect the challenges of the role. Think about how you would approach tasks like expense reporting or service ticket management, and be ready to discuss your strategies.
