At a Glance
- Tasks: Support the Managing Director and leadership team while managing HR operations.
- Company: Obsidian, a leader in medical and scientific communications.
- Benefits: Hybrid working, 25 days holiday, private healthcare, and well-being support.
- Other info: Enjoy a friendly culture with regular social events and growth opportunities.
- Why this job: Join a vibrant team making a real impact in healthcare communications.
- Qualifications: Experience in EA, HR or operations with strong organisational skills.
The predicted salary is between 44595 - 54505 £ per year.
Obsidian is a leading specialist in medical and scientific communications, partnering with global healthcare organisations to improve patient outcomes.
Our 70+ scientists, strategists and creative experts deliver solutions across Medical Affairs, Scientific Events, Publications, Creative & Digital, and Commercial Strategy.
We’re looking for an EA & HR Operations Manager to support our Managing Director, leadership team and people function during a 12‑month maternity cover.
- What You’ll Do
- Executive Support
- Manage the Managing Director’s calendar, meetings, travel and priorities
- Coordinate agendas, notes and actions for ELT & CMT meetings
- Liaise with our parent company to arrange C‑suite meetings
- Support internal events (town halls, meetings, training sessions)
- Business Management / Operations
- Oversee office supplies, deliveries and vendor coordination
- Act as first point of contact for office/building queries
- Liaise with external IT support on team requests
- Manage purchase orders, expenses and team meeting logistics
- HR Operations
- Support the HR Business Partner with administrative tasks and office support
- Lead onboarding & offboarding processes
- Maintain HR and payroll systems, submitting monthly payroll changes
- Support probation tracking, references and HR documentation
- Manage HR inbox and coordinate candidate CVs with the Head of Talent Acquisition
- Support induction programmes and Learning & Development activities
Who You Are
- Highly organised with strong attention to detail
- Highly experienced in EA, HR or operations roles
- Professional, discreet and people-focused
What We Offer
- Hybrid working: 2 anchor days a week in the office from our vibrant London office (just off Fetter Lane, EC4).
- 25 days’ holiday + bank holidays, plus gifted days at Christmas and your birthday off
- AXA private healthcare (with family options), Aviva pension scheme, income protection, life assurance
- Enhanced parental leave, cycle-to-work scheme, season ticket loan
- Employee referral awards
- Learning and Development: Comprehensive training programmes, annual performance reviews
- Well-being Support: EAP , mental health first-aiders, AXA well-being calendar, and a dedicated well-being room
- Social Connection: Regular social events and a friendly, collaborative culture
- #J-18808-Ljbffr
Executive Assistant & HR Operations (12-month Maternity Contract) employer: Obsidian
At Obsidian, we pride ourselves on fostering a collaborative and innovative work culture that empowers our ML Scientists to push the boundaries of machine learning research. Located in a vibrant tech hub, we offer competitive compensation, flexible project-based work, and ample opportunities for professional growth, making us an excellent employer for those looking to make a meaningful impact in the field of AI.
