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For Companies At a Glance
- Tasks: Provide top-notch admin support to senior leaders and manage key business operations.
- Company: Join a dynamic team focused on excellence and collaboration.
- Benefits: Enjoy competitive pay, healthcare benefits, and opportunities for growth.
- Why this job: Be at the heart of decision-making and make a real impact in a fast-paced environment.
- Qualifications: Experience as a Personal Assistant or in a similar role is essential.
- Other info: Perfect for those who thrive in a professional, confidential setting with diverse responsibilities.
The predicted salary is between 30000 - 42000 £ per year.
To provide a highly efficient, professional, and confidential administrative and personal support service to the Directors, ensuring the smooth operation of senior leadership activities and supporting the wider business through effective organisation, communication, and compliance management.
Key Duties and Responsibilities
- Act in full compliance with the organisations Mission Statement, Core Values, policies, and procedures at all times.
- Provide high-level administrative and personal support to the Managing Director, Sales Director, Business Development Manager, and wider senior management team.
- Assist with the preparation, management, and submission of tenders.
- Complete and maintain Customer Pre-Qualification Questionnaires (PQQs) accurately and within required deadlines.
- Maintain and update customer portals, ensuring all compliance and contractual information remains current.
- Update accreditation portals as required to support ongoing compliance.
- Support the Business Excellence and Strategy Director with the maintenance and management of company policies, procedures, strategic documents, and appraisal collation and analysis.
- Assist the Sales Director with the preparation and updating of marketing materials, including documents and flyers.
- Support the Managing Director with company insurance renewals and the administration of ongoing insurance claims.
- Administer all company benefits, including healthcare, life assurance, and pension arrangements, ensuring accurate updates and timely renewals.
- Maintain statutory and regulatory company information on relevant external platforms (e.g. Companies House, ICO).
- Manage, maintain, and update the company intranet and website content as required.
- Administer monthly payroll and pension processes accurately and confidentially.
- Coordinate meetings and events, including diary management, preparation of agendas and presentations, travel arrangements, accommodation, and subsistence.
- Produce meeting agendas, minutes, and action logs, ensuring actions are tracked and completed.
- Provide general administrative support to Senior Management as required.
Requirements Experience & Skills
- Proven experience in a Personal Assistant, Executive Assistant, or senior administrative role supporting Directors or senior leadership teams.
- Experience working in a confidential, professional, and fast-paced environment.
- Previous involvement in tender preparation, PQQs, compliance documentation, or governance processes is desirable.
- Experience managing senior stakeholder diaries, meetings, and communications.
- Experience administering payroll, pensions, and employee benefits is advantageous.
- Strong IT skills, including Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Experience managing intranet and website content is beneficial.
- Excellent organisational skills with the ability to manage multiple priorities and deadlines.
- Strong written and verbal communication skills with high attention to detail.
Personal Attributes
- Highly professional with a strong sense of discretion and confidentiality.
- Proactive, flexible, and able to adapt to changing priorities.
- Strong interpersonal skills and the ability to work collaboratively across teams.
- A can-do attitude with a commitment to high standards of work.
Personal Assistant in Chesterfield employer: OBR Group Limited
Contact Detail:
OBR Group Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant in Chesterfield
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Personal Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its leadership team. Familiarise yourself with their mission and values, so you can show how you align with their goals during the chat. It’s all about making that personal connection!
✨Tip Number 3
Practice your communication skills! As a Personal Assistant, you'll need to be clear and concise. Try mock interviews with friends or family to get comfortable talking about your experience and how it relates to the role.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it shows you’re genuinely interested in being part of our team!
We think you need these skills to ace Personal Assistant in Chesterfield
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Personal Assistant role. Highlight your experience supporting senior leadership teams and any relevant skills that match the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that relate to the key duties and responsibilities outlined in the job description. Let us know what makes you stand out!
Showcase Your Organisational Skills: Since this role requires excellent organisational skills, consider including examples of how you've managed multiple priorities or complex schedules in the past. We love seeing how you handle challenges and keep everything running smoothly!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining the StudySmarter family!
How to prepare for a job interview at OBR Group Limited
✨Know Your Directors
Before the interview, take some time to research the Directors you'll be supporting. Understand their roles, backgrounds, and any recent company news. This will help you tailor your responses and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
As a Personal Assistant, organisation is key. Prepare examples of how you've successfully managed multiple priorities or complex schedules in the past. Be ready to discuss specific tools or methods you use to stay organised, as this will demonstrate your capability for the role.
✨Prepare for Compliance Questions
Given the emphasis on compliance in the job description, brush up on relevant regulations and best practices. Be prepared to discuss your experience with compliance documentation, PQQs, and any governance processes you've been involved in. This will show that you understand the importance of these tasks.
✨Demonstrate Discretion and Professionalism
In your interview, highlight situations where you've had to handle sensitive information or maintain confidentiality. Use examples that showcase your professionalism and discretion, as these are crucial attributes for a Personal Assistant supporting senior leadership.
