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- Tasks: Manage invoices, reconcile accounts, and process payments in a fast-paced environment.
- Company: Join Oasis Business Personnel, a company committed to equal opportunities and employee wellbeing.
- Benefits: Enjoy 27 days of leave, a generous pension, and flexible working options.
- Why this job: Gain valuable experience in accounts payable while supporting a positive workplace culture.
- Qualifications: Previous accounts payable experience and strong interpersonal skills are essential.
- Other info: Opportunities for volunteer leave and employee discounts available.
Accounts Payable Vacancy – based in Northampton NN1 Job Purpose: You will be responsible for accurately tracking what’s owed to suppliers, ensuring payments are properly approved and processing payments. Accurate information on accounts payable is essential to producing an accurate balance sheet. Main Duties and Responsibilities: * Manage the full-cycle Purchase Ledger process, including inputting invoices, credit notes, and debit notes. * Set up and amend accounts on the Purchase Ledger. * Reconcile supplier balances with statements and match invoices to purchase orders and delivery notes. * Handle high-volume invoice processing and ensure accurate entry into the system. * Verify company invoices for accuracy and required backup documentation. * Raise and resolve invoice queries with suppliers. * Manage company expenses, including fuel card mileage queries. * Prepare and manage bi-monthly payment runs for approval. * Process payments via BACS, cheques, or other methods as required. * Ensure credit is received for outstanding memos and issue stop-payments when necessary. * Undertake month-end reconciliations and prepare quarterly payment forecasts. * Liaise with suppliers on queries and discrepancies. * Maintain accounting ledgers and verify account transactions. * Monitor discount opportunities and schedule payments. * Support the Accounts Team with additional commercial, accounting, and administrative tasks. Person Specification: * The ideal candidate will have accounts payable experience. * Excellent interpersonal skills, confident telephone manner, self-assured, self-motivated and able to persuade and influence others. * Ability to work on your own initiative, plan and organise own workload * Ability to build and maintain good business relationships with third parties and internal stakeholders Benefits: * 27 days annual leave (plus bank holidays) and a holiday purchase scheme * Generous pension scheme, with an employer contribution of up to 10.5% * Life Assurance (x4 salary) * Subsidised private medical insurance * Cycle to Work scheme * Employee discounts platform, including gym discounts * 24/7 employee assistance programme supporting your mental wellbeing * 2 days volunteer leave * Equalised maternity, paternity, adoption leave and pay for all new parents * Flexible working If you are interested, please get in touch ASAP or if this is not the exact role you are searching for, please do not hesitate to contact me directly to discuss other opportunities. Disclaimer – Oasis Business Personnel strives to be an equal opportunities employer and is committed to treating all applicants alike. Oasis Business Personnel does not treat any individual on grounds of sex, age, colour, marital status, race, nationality or ethnic or national origin, religion, sexual orientation, disability or membership or non-membership of a trade union, less favourably than others. All vacancies advertised are open to all ages
Accounts Payable Assistant employer: Oasis Business Personnel Ltd
Contact Detail:
Oasis Business Personnel Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Payable Assistant
✨Tip Number 1
Familiarize yourself with the full-cycle Purchase Ledger process. Understanding how to input invoices, credit notes, and debit notes will give you a solid foundation for the role and show us that you're proactive.
✨Tip Number 2
Brush up on your reconciliation skills. Being able to reconcile supplier balances with statements and match invoices to purchase orders is crucial, so practice these tasks to demonstrate your competence.
✨Tip Number 3
Develop your communication skills, especially over the phone. Since you'll be handling invoice queries and liaising with suppliers, being confident and persuasive will help you build strong relationships.
✨Tip Number 4
Show us your organizational skills! Being able to plan and manage your workload effectively is key in this role, so think of examples from your past experiences where you've successfully managed multiple tasks.
We think you need these skills to ace Accounts Payable Assistant
Some tips for your application 🫡
Understand the Role: Make sure you fully understand the responsibilities of an Accounts Payable Assistant. Highlight your relevant experience in managing purchase ledgers, processing invoices, and reconciling accounts in your application.
Tailor Your CV: Customize your CV to reflect the skills and experiences that match the job description. Emphasize your accounts payable experience, interpersonal skills, and ability to work independently.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific examples of how you've successfully handled high-volume invoice processing or resolved supplier queries in the past.
Proofread Your Application: Before submitting, carefully proofread your application materials. Ensure there are no spelling or grammatical errors, as attention to detail is crucial in accounting roles.
How to prepare for a job interview at Oasis Business Personnel Ltd
✨Show Your Accounts Payable Experience
Make sure to highlight your previous experience in accounts payable during the interview. Discuss specific tasks you've handled, such as managing purchase ledgers or processing high-volume invoices, to demonstrate your expertise.
✨Demonstrate Strong Interpersonal Skills
Since the role requires excellent interpersonal skills, be prepared to showcase your ability to communicate effectively. Share examples of how you've built relationships with suppliers or resolved invoice queries in the past.
✨Prepare for Technical Questions
Expect questions related to the technical aspects of accounts payable, such as reconciliation processes and payment methods. Brush up on your knowledge of BACS payments and invoice verification to answer confidently.
✨Discuss Your Organizational Skills
The job requires the ability to plan and organize your workload. Be ready to discuss how you prioritize tasks and manage deadlines, especially when handling month-end reconciliations or preparing payment runs.
