At a Glance
- Tasks: Support C-level executives with administrative tasks and manage complex schedules.
- Company: Dynamic organisation focused on collaboration and excellence.
- Benefits: Gain valuable experience, develop skills, and work in a supportive environment.
- Other info: Opportunity to build relationships and grow within a high-performing team.
- Why this job: Be the backbone of leadership, ensuring smooth operations in a fast-paced setting.
- Qualifications: Experience with C-level support and strong Microsoft Office skills required.
The predicted salary is between 40000 - 50000 £ per year.
Requirements
- Experience working with C-level (or clearly demonstrated ability to immediately step up into such a role)
- Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Experience using Concur or similar tools for expense and travel management
- Exceptional organisational skills and attention to detail — you’ll be the person who spots what others miss
- Excellent written and verbal communication skills
- A calm, solutions-focused approach, even when things get busy
- A positive, collaborative mindset — someone who leads by example and contributes to a supportive team culture
- Discretion, professionalism, and integrity in everything you do
What the job involves
- We’re looking for an experienced Executive Assistant to partner closely with our ExCo members and provide exceptional administrative and operational support
- You’ll play a key role in helping our leaders stay focused on what matters most, ensuring the smooth running of their day-to-day priorities in a fast-moving, dynamic environment
- You’ll need to be proactive, highly organised, and comfortable working with senior stakeholders across multiple time zones
- Act as a trusted partner to the ExCo, ensuring seamless communication between the leadership team, employees, clients, and external partners
- Manage complex diaries and schedules across multiple time zones, navigating competing priorities with confidence and discretion
- Coordinate company-wide logistics such as All Parties Calls, offsites, and leadership events
- Oversee global travel arrangements, including flights, accommodation, and ground transport
- Handle visa applications and travel documentation for ExCo members (e.g. US ESTA and India business visas)
- Prepare and format documents, reports, and presentations for both internal and external audiences
- Manage expenses and reimbursements using Concur, ensuring accuracy and compliance
- Maintain well-organised electronic filing systems and support smooth information flow across teams
- Build strong, collaborative relationships across the business and help foster a connected, high-performing Executive Support team
- Handle sensitive information with the highest level of professionalism and confidentiality
Executive Assistant (Maternity Cover, 5 Month FTC) in London employer: OakNorth
As an Executive Assistant at our dynamic company, you will thrive in a supportive and collaborative work culture that values integrity and professionalism. We offer exceptional employee growth opportunities, including the chance to work closely with C-level executives and develop your skills in a fast-paced environment. Located in a vibrant area, our company provides unique advantages such as flexible working arrangements and a commitment to employee well-being, making it an excellent employer for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant (Maternity Cover, 5 Month FTC) in London
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the lookout for an Executive Assistant role. You never know who might have the inside scoop on opportunities that aren't advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its leaders. Understand their priorities and challenges, so you can demonstrate how your skills in organisation and communication can help them thrive.
✨Tip Number 3
Show off your tech skills! Be ready to discuss your proficiency in Microsoft Office and any tools like Concur. Maybe even bring examples of how you've used these tools to streamline processes in previous roles.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're genuinely interested in joining our team and contributing to our supportive culture.
We think you need these skills to ace Executive Assistant (Maternity Cover, 5 Month FTC) in London
Some tips for your application 🫡
Show Off Your Experience:When you’re writing your application, make sure to highlight any experience you have working with C-level executives. We want to see how you've stepped up in previous roles and what skills you bring to the table that align with our needs.
Nail the Details:Attention to detail is key for this role! As you write your application, double-check for any typos or formatting issues. We’re looking for someone who can spot what others miss, so let’s start strong by keeping it polished.
Be Proactive and Solutions-Focused:In your application, share examples of how you’ve tackled challenges in a busy environment. We love a calm, solutions-focused approach, so let us know how you keep things running smoothly even when the pressure’s on.
Apply Through Our Website:We encourage you to apply through our website for the best chance of getting noticed. It’s the easiest way for us to keep track of your application and ensure it lands in the right hands!
How to prepare for a job interview at OakNorth
✨Know Your C-Level Dynamics
Familiarise yourself with the dynamics of working with C-level executives. Research their backgrounds and understand their priorities. This will help you demonstrate your ability to step into the role seamlessly and show that you can anticipate their needs.
✨Master Microsoft Office
Since strong proficiency in Microsoft Office is a must, brush up on your skills in Word, Excel, PowerPoint, and Outlook. Consider preparing a few examples of how you've used these tools effectively in past roles, especially for creating presentations or managing complex schedules.
✨Showcase Your Organisational Skills
Be ready to discuss specific instances where your exceptional organisational skills made a difference. Prepare to share how you manage competing priorities and ensure smooth operations, especially in fast-paced environments. Use examples that highlight your attention to detail.
✨Communicate with Confidence
Practice your verbal and written communication skills before the interview. Be prepared to articulate your thoughts clearly and concisely. You might even want to prepare a short presentation or document to showcase your ability to format and present information professionally.
