At a Glance
- Tasks: Support C-level executives with administrative tasks and manage complex schedules.
- Company: Dynamic organisation focused on collaboration and excellence.
- Benefits: Gain valuable experience, develop skills, and work in a fast-paced environment.
- Other info: Join a supportive team culture and enhance your professional network.
- Why this job: Be the backbone of leadership, ensuring smooth operations and impactful communication.
- Qualifications: Experience with C-level support, strong Microsoft Office skills, and exceptional organisational abilities.
The predicted salary is between 40000 - 50000 £ per year.
Requirements
- Experience working with C-level (or clearly demonstrated ability to immediately step up into such a role)
- Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Experience using Concur or similar tools for expense and travel management
- Exceptional organisational skills and attention to detail — you’ll be the person who spots what others miss
- Excellent written and verbal communication skills
- A calm, solutions-focused approach, even when things get busy
- A positive, collaborative mindset — someone who leads by example and contributes to a supportive team culture
- Discretion, professionalism, and integrity in everything you do
What the job involves
- We’re looking for an experienced Executive Assistant to partner closely with our ExCo members and provide exceptional administrative and operational support
- You’ll play a key role in helping our leaders stay focused on what matters most, ensuring the smooth running of their day-to-day priorities in a fast-moving, dynamic environment
- You’ll need to be proactive, highly organised, and comfortable working with senior stakeholders across multiple time zones
- Act as a trusted partner to the ExCo, ensuring seamless communication between the leadership team, employees, clients, and external partners
- Manage complex diaries and schedules across multiple time zones, navigating competing priorities with confidence and discretion
- Coordinate company-wide logistics such as All Parties Calls, offsites, and leadership events
- Oversee global travel arrangements, including flights, accommodation, and ground transport
- Handle visa applications and travel documentation for ExCo members (e.g. US ESTA and India business visas)
- Prepare and format documents, reports, and presentations for both internal and external audiences
- Manage expenses and reimbursements using Concur, ensuring accuracy and compliance
- Maintain well-organised electronic filing systems and support smooth information flow across teams
- Build strong, collaborative relationships across the business and help foster a connected, high-performing Executive Support team
- Handle sensitive information with the highest level of professionalism and confidentiality
Executive Assistant (Maternity Cover, 5 Month FTC) employer: OakNorth
As an Executive Assistant at our dynamic company, you will thrive in a supportive and collaborative work culture that values discretion, professionalism, and integrity. We offer exceptional employee growth opportunities, including the chance to work closely with C-level executives and develop your skills in a fast-paced environment. Located in a vibrant area, our team enjoys a positive atmosphere where every contribution is recognised, making it an excellent place for meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant (Maternity Cover, 5 Month FTC)
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the lookout for an Executive Assistant role. You never know who might have the inside scoop on opportunities that aren't advertised.
✨Tip Number 2
Practice your pitch! When you get the chance to meet potential employers or recruiters, be ready to showcase your skills and experience. Highlight your proficiency in Microsoft Office and your knack for managing complex schedules.
✨Tip Number 3
Stay calm under pressure! In interviews, demonstrate your solutions-focused approach by sharing examples of how you've handled busy situations in the past. This will show them you can thrive in a fast-paced environment.
✨Tip Number 4
Apply through our website! We love seeing applications come directly from candidates who are excited about joining us. Make sure to tailor your application to highlight your organisational skills and ability to work with senior stakeholders.
We think you need these skills to ace Executive Assistant (Maternity Cover, 5 Month FTC)
Some tips for your application 🫡
Show Off Your Experience:When you're writing your application, make sure to highlight any experience you've had working with C-level executives. We want to see how you've stepped up in similar roles and what you can bring to the table!
Nail the Details:Attention to detail is key for this role! As you write your application, double-check for any typos or errors. We’re looking for someone who spots what others miss, so let’s start strong!
Be Proactive and Solutions-Focused:In your application, share examples of how you've tackled challenges in a busy environment. We love a calm, solutions-focused approach, so let us know how you keep things running smoothly!
Apply Through Our Website:We encourage you to apply through our website for the best chance of getting noticed. It’s the easiest way for us to keep track of your application and ensure it gets into the right hands!
How to prepare for a job interview at OakNorth
✨Know Your C-Level Dynamics
Familiarise yourself with the dynamics of working with C-level executives. Research their backgrounds and understand their priorities. This will help you demonstrate your ability to step into the role seamlessly and show that you can anticipate their needs.
✨Master Microsoft Office
Since strong proficiency in Microsoft Office is a must, brush up on your skills in Word, Excel, PowerPoint, and Outlook. Consider preparing a sample presentation or report to showcase your abilities during the interview. Being able to discuss specific features or shortcuts can impress your interviewers.
✨Showcase Your Organisational Skills
Prepare examples that highlight your exceptional organisational skills and attention to detail. You might want to share a story about how you managed a complex schedule or coordinated a successful event. This will illustrate your proactive approach and ability to handle competing priorities.
✨Communicate with Confidence
Practice your verbal and written communication skills before the interview. Be ready to articulate your thoughts clearly and concisely. You could even prepare a brief email or message as a mock exercise to demonstrate your professionalism and integrity in communication.
