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For Companies At a Glance
- Tasks: Support executives with administrative tasks and ensure smooth office operations.
- Company: Join a growing organisation in Birmingham known for its professional culture.
- Benefits: Enjoy a modern work environment with potential for permanent employment after 12 months.
- Why this job: Be part of a prestigious team and develop your skills in a corporate setting.
- Qualifications: No specific qualifications required; enthusiasm and a willingness to learn are key.
- Other info: This role offers a fantastic opportunity for career growth in a supportive environment.
The predicted salary is between 28800 - 43200 £ per year.
Oakley Recruitment is working in partnership with an expanding organisation based in Birmingham. This is an excellent opportunity to join the team as a Executive Administrator initially on a 12 Month FTC with the opportunity of a permanent position
Culture and Environment
Our clients culture is corporate and professional. The environment is prestige, modern with the most amazing work spaces and breakout areas, it has a luxury hotel feel about the space.
Personality
You will be responsible for providing extensive support to Associate and Junior VP individuals. This role will suit someone who is highly proactive, competent and driven with a can-do attitude will thrive in this role. It is a demanding role therefore an individual with experience in dealing with a high-volume workload is essential.
Reward
- 18.00 per hour
- Monday to Friday 40 hours per week between 8am – 6pm
- Overtime paid, £27.00p/h after 40 hours per week
- Immaculate contemporary working space in city centre location
- Opportunity to secure a permanent position
Job Role
- Providing administrative support to executives across multiple cities in a team-oriented environment
- Flexibility to support varying teams and cover where necessary
- Managing calendars across multiple time zones
- Prioritizing meeting requests, including coordination of complex meetings and phone/video conference calls
- Managing a high volume of incoming phone calls
- Taking detailed and accurate messages while interacting with high level business leaders and clients in a professional manner
- Coordinating domestic and international travel arrangements as required
- Arranging meetings, booking conference rooms, ensuring materials organised
- Performing general administrative duties
- Handling highly confidential and sensitive client information with utmost discretion
- Acting as an integral member of the support team
- Maintaining a high level of awareness of current priorities
- Adhering to Compliance regulations and gaining the relevant approvals
Skills and experience:
- Minimum of 1-2 years within a similar role
- Excellent Microsoft Word, Excel and Outlook skills
- Ability to manage competing time-sensitive priorities and tasks
- Demonstrates dependability and high attention to detail
- Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email, various levels
- Comfortable working with people at all organisational levels, internally and externally
- Team player with a positive attitude
- Can work well under pressure within a changing environment
- Flexible and adaptable to work and support across multiple teams
- Be resourceful and able to use own initiative in solving issues
Please Note: We do not contact or write to unsuccessful candidates. If we have not contacted you within 48 hours of your application, you should presume that your application was unsuccessful. By applying for this vacancy, you are permitting for Oakley Recruitment to contact you and retain your details. In compliance with the regulations (April 2004) in place under the Employment Agencies Act, Oakley Recruitment will require proof of identification. A copy of your passport, birth certificate and NI number will be required, as part of your interview process.
Executive Administrator employer: Oakley Recruitment
Contact Detail:
Oakley Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Administrator
✨Tip Number 1
Familiarise yourself with the corporate culture of the organisation. Research their values and mission statement to understand what they prioritise in their employees. This will help you align your approach during interviews.
✨Tip Number 2
Network with current or former employees on platforms like LinkedIn. They can provide insights into the work environment and expectations, which can be invaluable when preparing for your interview.
✨Tip Number 3
Prepare specific examples from your past experience that demonstrate your organisational skills and ability to manage multiple tasks. As an Executive Administrator, showcasing your efficiency and problem-solving skills will be crucial.
✨Tip Number 4
Stay updated on industry trends relevant to the role. Being knowledgeable about the latest developments in administration and corporate practices can set you apart from other candidates during discussions.
We think you need these skills to ace Executive Administrator
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the responsibilities and requirements of the Executive Administrator position. Tailor your application to highlight how your skills and experiences align with what the company is looking for.
Craft a Professional CV: Create a CV that reflects a corporate and professional tone, suitable for the environment described. Include relevant experience, skills, and achievements that demonstrate your capability as an Executive Administrator.
Write a Compelling Cover Letter: Your cover letter should express your enthusiasm for the role and the organisation. Mention specific aspects of the company culture that resonate with you and explain why you would be a great fit for their team.
Proofread Your Application: Before submitting, thoroughly proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for an Executive Administrator role.
How to prepare for a job interview at Oakley Recruitment
✨Research the Company Culture
Before your interview, take some time to understand the corporate and professional culture of the organisation. Familiarise yourself with their values and work environment, as this will help you align your answers with what they are looking for.
✨Prepare for Common Executive Administrator Questions
Anticipate questions related to your organisational skills, time management, and experience with administrative tasks. Be ready to provide specific examples from your past roles that demonstrate your capabilities in these areas.
✨Dress Professionally
Given the prestige of the work environment, ensure you dress appropriately for the interview. A smart, professional appearance will make a positive first impression and show that you take the opportunity seriously.
✨Ask Insightful Questions
Prepare a few thoughtful questions to ask at the end of the interview. This shows your interest in the role and helps you gauge if the company is the right fit for you. Consider asking about team dynamics or opportunities for professional development.
