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- Tasks: Support MD-level executives and manage multiple tasks in a fast-paced environment.
- Company: Join a prestigious organisation in a modern, luxury workspace in London.
- Benefits: Earn £23.00 to £26.00 p/h with flexible hours and full training provided.
- Why this job: Perfect for detail-oriented individuals who thrive on organisation and teamwork.
- Qualifications: Experience in a similar role and strong Microsoft Office skills required.
- Other info: Enjoy a dynamic work culture with opportunities for personal growth.
The predicted salary is between 19 - 22 £ per hour.
Oakley Recruitment is working in partnership with an expanding organisation based in London. This is an excellent opportunity to join the team as an Executive Assistant on a full-time, 6 to 12-month temporary basis.
Culture and Environment
Our client's culture is corporate and professional. The environment is a prestige, modern space, the lobby and restaurant have a five-star hotel feel, and the interior and décor has a modern luxury vibe. It's truly a wonderful place to work every day.
Personality
You will be a detail-driven individual who thrives in a fast-paced environment. If you love keeping things organised and take pride in juggling multiple tasks with ease, this role is for you.
This position provides an excellent opportunity for an experienced, well-organised and hardworking individual to assist in supporting a team, working closely with existing team assistants.
Reward
£23.00 to £26.00 p/h (40 hours a week) Monday to Friday between 8am and 6pm (1 hour lunch break). Flexibility with hours is essential. Immaculate contemporary working space. Full in house and remote training.
Job Role:
- Executive Assistant support to MD-level, whilst supporting the wider team.
- Multiple diary and calendar management.
- Coordinating and scheduling of meetings and conference calls across multiple time zones.
- Managing a high volume of phone calls and emails, relaying information in a timely and accurate manner.
- Coordinating room bookings for internal/external meetings and VCs across multiple locations.
- Coordinating travel arrangements for the team.
- Expense management and preparation.
- Updating and maintaining internal office systems.
- Booking and managing events.
- Taking on ad hoc tasks while maintaining workflow.
- Supporting teams in day-to-day issues, needs and queries.
Skills and experience:
- Experience within a similar role.
- Excellent knowledge of Microsoft Office suite, particularly Outlook, Word, Excel, PowerPoint and SharePoint.
- Professional, positive, can-do attitude to work.
- Strong communication, excellent telephone manner.
- Ability to be proactive, use initiative and multi-task, as well as prioritise.
- Team player with experience of working in a large team with strong interpersonal and organisational skills.
- High level of discretion/confidentiality when handling sensitive and confidential information.
Please Note: We do not contact or write to unsuccessful candidates. If we have not contacted you within 48 hours of your application, you should presume that your application was unsuccessful. By applying for this vacancy, you are permitting for Oakley Recruitment to contact you and retain your details. In compliance with the regulations (April 2004) in place under the Employment Agencies Act, Oakley Recruitment will require proof of identification. A copy of your passport, birth certificate and NI number will be required, as part of your interview process.
Executive Assistant in London employer: Oakley Recruitment Ltd
Contact Detail:
Oakley Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or attend industry events. You never know who might have the inside scoop on an Executive Assistant role that’s not even advertised yet.
✨Tip Number 2
Prepare for those interviews! Research the company culture and be ready to discuss how your skills align with their needs. Show them you’re not just another candidate, but the perfect fit for their team.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in keeping you top of mind. It shows your enthusiasm and professionalism, which is key for an Executive Assistant role.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge over other candidates. Let’s get you that dream job!
We think you need these skills to ace Executive Assistant in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in diary management, communication skills, and any relevant software knowledge. We want to see how you fit into our corporate culture!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're the perfect fit for this fast-paced environment. Let us know how you can juggle multiple tasks with ease.
Showcase Your Organisational Skills: In your application, give examples of how you've successfully managed multiple priorities in previous roles. We love detail-driven individuals who thrive on keeping things organised, so make sure to highlight that!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this fantastic opportunity. We can't wait to hear from you!
How to prepare for a job interview at Oakley Recruitment Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role. Familiarise yourself with the key responsibilities like diary management, coordinating meetings, and handling communications. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires juggling multiple tasks, be prepared to discuss specific examples of how you've successfully managed competing priorities in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your detail-driven approach.
✨Demonstrate Your Tech Savviness
The job requires excellent knowledge of Microsoft Office, especially Outlook and Excel. Brush up on these tools before the interview and be ready to discuss how you've used them in previous roles. If possible, mention any advanced features or shortcuts you’re familiar with to impress your interviewers.
✨Emphasise Your Communication Skills
As an Executive Assistant, you'll need to communicate effectively with various stakeholders. Prepare to share examples of how you've handled difficult conversations or relayed important information clearly and professionally. A positive, can-do attitude will go a long way in showcasing your fit for the corporate culture.
