At a Glance
- Tasks: Provide top-notch administrative support to executives in a dynamic, team-oriented environment.
- Company: Join an expanding organisation in Birmingham with a prestigious corporate culture.
- Benefits: Earn £18.00 p/h, enjoy overtime pay, and work in a luxury office space.
- Other info: Opportunity for permanent position and excellent career growth in a modern workspace.
- Why this job: Make a real impact while developing your skills in a fast-paced, professional setting.
- Qualifications: 1-2 years of admin experience and strong Microsoft Office skills required.
The predicted salary is between 31200 - 46800 £ per year.
Oakley Recruitment is working in partnership with an expanding organisation based in Birmingham. This is an excellent opportunity to join the team as a Executive Administrator initially on a 12 month fixed term contract with the opportunity of a permanent position
Culture and Environment
Our client’s culture is corporate and professional. The environment is prestige, modern with the most amazing work spaces and breakout areas, it has a luxury hotel feel about the space.
Personality
You will be responsible for providing extensive support to Associate and Junior VP individuals. This role will suit someone who is highly proactive, competent and driven with a ‘can-do’ attitude will thrive in this role. It is a demanding role therefore an individual with experience in dealing with a high-volume workload is essential.
Reward
- 18.00 p/h
- Monday to Friday 40 hours per week between 8am - 6pm
- Overtime paid, £27.00p/h after 40 hours per week
- Immaculate contemporary working space in city centre location
- Opportunity to secure a permanent contract
Job Role
- Providing administrative support to executives across multiple cities in a team-oriented environment
- Flexibility to support varying teams and cover where necessary
- Managing calendars across multiple time zones
- Prioritizing meeting requests, including coordination of complex meetings and phone/video conference calls
- Managing a high volume of incoming phone calls
- Taking detailed and accurate messages while interacting with high level business leaders and clients in a professional manner
- Coordinating domestic and international travel arrangements as required
- Arranging meetings, booking conference rooms, ensuring materials organised
- Performing general administrative duties
- Handling highly confidential and sensitive client information with utmost discretion
- Acting as an integral member of the support team
- Maintaining a high level of awareness of current priorities
- Adhering to Compliance regulations and gaining the relevant approvals
Skills and experience
- Minimum of 1-2 years within a similar role
- Excellent Microsoft Word, Excel and Outlook skills
- Ability to manage competing time-sensitive priorities and tasks
- Demonstrates dependability and high attention to detail
- Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels
- Comfortable working with people at all organisational levels, internally and externally
- Team player with a positive attitude
- Can work well under pressure within a changing environment
- Flexible and adaptable to work and support across multiple teams
- Be resourceful and able to use own initiative in solving issues
Executive Administrator in Birmingham employer: Oakley Recruitment Ltd
Join a forward-thinking organisation in Tamworth as an Operations Support Team Leader, where innovation and collaboration are at the heart of our vibrant work culture. We prioritise employee development with structured training and support, ensuring you have the tools to thrive in a modern workspace designed for inspiration and teamwork. Enjoy a competitive benefits package, including generous holiday entitlement, healthcare options, and a commitment to your professional growth within a dynamic and ambitious environment.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Administrator in Birmingham
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Executive Administrator role. You never know who might have the inside scoop on openings!
✨Tip Number 2
Prepare for those interviews! Research the company culture and be ready to discuss how your proactive attitude and experience with high-volume workloads make you the perfect fit. Practice common interview questions to boost your confidence.
✨Tip Number 3
Show off your skills! If you get the chance, bring examples of your work or even a portfolio that highlights your Microsoft Office expertise. This will help you stand out as a competent candidate who can handle the demands of the role.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the team. Don’t forget to follow up after applying; a little persistence goes a long way!
We think you need these skills to ace Executive Administrator in Birmingham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Administrator role. Highlight your experience in providing administrative support, managing high volumes of work, and your proficiency with Microsoft Office. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your proactive attitude and ability to handle complex tasks. Let us know why you’re excited about this opportunity and how you can contribute to our team.
Be Professional and Concise:When filling out your application, keep it professional but also concise. We appreciate clear communication, so make sure your points are direct and relevant to the role. Remember, first impressions count!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss any important updates. Plus, it’s super easy!
How to prepare for a job interview at Oakley Recruitment Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Administrator role. Familiarise yourself with the key responsibilities like managing high volumes of calls and coordinating meetings. This will help you demonstrate your knowledge and show that you're proactive.
✨Showcase Your Communication Skills
Since this role involves interacting with high-level business leaders, practice articulating your thoughts clearly and professionally. Prepare examples of how you've effectively communicated in past roles, whether in person, over the phone, or via email.
✨Demonstrate Your Organisational Skills
Be ready to discuss how you manage competing priorities and stay organised under pressure. You might want to share specific tools or methods you use to keep track of tasks and deadlines, as this is crucial for the role.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and adaptability. Think of scenarios where you've had to handle sensitive information or coordinate complex meetings, and be prepared to explain your thought process and actions.
