HR Coordinator in City of London

We’re recruiting an HR Coordinator on behalf of an organisation with a high-profile mission and a busy, people-focused HR function. This is a varied, hands-on role supporting core HR operations, recruitment administration, HR systems, and learning & development coordination, plus light diary/administrative support for the HR Director.

This is a fantastic opportunity for a highly organised administrator who enjoys being the hub of a team, juggling priorities calmly, and delivering a great service to colleagues at all levels. HR experience is desirable but not essential; strong admin skills, accuracy, initiative, and a collaborative approach are what matter most.

The role

As the first point of contact for HR queries, you’ll help keep the HR function running smoothly day-to-day. Your time will be shared across:

• Operational HR administration
• Recruitment and onboarding support
• L&D coordination
• HR systems (HRIS) support
• Light support to the HR Director (meetings/rooms/admin)

Key responsibilities

HR administration & coordination

• Manage and deliver high-quality HR administrative support across the team
• Oversee the HR inbox: respond, triage, redirect and follow up as needed
• Maintain accurate digital employee files in line with data/retention requirements
• Update employee records in the HRIS and related systems (e.g., changes to details, leave updates)
• Keep org charts, trackers and spreadsheets accurate and up to date
• Support HR and L&D projects/events (logistics, rooms, catering, coordination)
• Handle HR financial admin: purchase orders, supplier onboarding, invoice processing
• Work proactively with other internal teams where HR processes interface
• Keep up to date with relevant employment legislation and HR admin best practice

Recruitment & onboarding administration

• Support recruitment and onboarding, liaising confidently with agencies and candidates
• Draft/review/amend HR letters and documentation (onboarding, probation, induction, etc.)
• Deliver HR inductions for new starters and support exit processes for leavers
• Maintain HR checklists and process documents so they’re current and easy to access
• Own and update recruitment/HR activity trackers for consistency and accuracy

Systems (HRIS & recruitment platform)

• Act as a super-user of the HRIS to enable effective use across HR
• Support staff using the recruitment platform (training/troubleshooting as needed)
• Admin support for HRIS requests, including processing IT requirements for starters/leavers

What we’re looking for

Essential

• Strong, proven administrative experience supporting core business activities
• Excellent interpersonal and communication skills (written and verbal)
• High attention to detail and accuracy
• Highly organised; able to prioritise effectively in a fast-paced environment
• Confident IT user (MS Office, SharePoint; comfortable learning systems quickly)
• Proactive, solution-focused and able to work independently and as part of a team
• Comfortable working to high standards and handling sensitive information appropriately

Desirable

• Experience in an HR team or operational support function
• Experience using HR systems/record keeping systems (HRIS)

Why apply?

This is a great role for someone who enjoys variety and ownership – you’ll be central to HR service delivery, supporting colleagues across the organisation while developing your experience across HR operations, recruitment, L&D and systems.