At a Glance
- Tasks: Support the CEO and leadership team with high-level admin tasks in a fast-paced environment.
- Company: A growing specialty insurance business in the heart of London.
- Benefits: Hybrid work model, competitive salary, and opportunities for professional growth.
- Other info: Fast-paced role requiring adaptability and discretion in handling sensitive information.
- Why this job: Join a dynamic team and make a real impact while developing your skills.
- Qualifications: 5+ years as an Executive Assistant with strong organisational and communication skills.
The predicted salary is between 45000 - 55000 £ per year.
Executive Assistant to CEO & Leadership Team (Mat Cover)
City of London (Hybrid) / Full Time / October 2026 for 12 months
A growing specialty insurance business is seeking an experienced and highly organised Executive Assistant to support its UK CEO and Senior Leadership Team on a 12-month fixed-term contract.
This is an excellent opportunity for a proactive and professional individual who thrives in a fast-paced environment. You will provide high-level administrative and organisational support, managing priorities, coordinating activities, and helping ensure the smooth day-to-day operation of the executive function.
The successful candidate will be a confident communicator with exceptional organisational skills, strong attention to detail, and the ability to handle sensitive information with discretion. You will be comfortable managing multiple priorities while building effective working relationships across the business.
Key Responsibilities
- Provide dedicated support to the UK CEO and additional support to members of the Senior Leadership Team as required.
- Manage complex diaries, scheduling, meetings, and appointments.
- Coordinate communications and ensure the effective flow of information across the business.
- Manage executive travel arrangements, including flights, accommodation, transportation, and itineraries.
- Handle correspondence, emails, calls, and meeting requests on behalf of the CEO.
- Prepare presentations, reports, spreadsheets, and other business documents.
- Maintain and improve administrative processes, filing systems, and operational workflows.
- Monitor and manage executive expenses and related administration.
- Organise internal meetings, team events, and off-site activities.
- Maintain accurate records and manage confidential information with the highest level of professionalism.
- Support ongoing projects and initiatives across the executive team.
Skills and Experience
- Minimum of five years' experience in an Executive Assistant, Personal Assistant, or senior administrative role supporting senior executives.
- Experience managing complex diaries and schedules.
- Proven ability to handle confidential and sensitive information.
- Experience overseeing expenses and executive administration.
- Experience developing and maintaining effective administrative processes and filing systems.
- Excellent written and verbal communication skills.
- Outstanding organisational and time-management abilities.
- Strong attention to detail and problem-solving skills.
- Ability to manage multiple priorities in a fast-paced environment.
- High level of professionalism, discretion, and integrity.
- Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
- Experience using SharePoint and other business systems.
- Adaptable, collaborative, and able to work effectively both independently and as part of a team.
You will be proactive, resourceful professional who can anticipate needs, solve problems independently, and build strong relationships across all levels of the organisation. You will be comfortable working in a dynamic environment where priorities can change quickly and flexibility is essential.
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Personal Assisant to CEO in London employer: Oakleaf Partnership
Oakleaf Partnership is an excellent employer, offering a vibrant work culture in Lincoln that fosters collaboration and growth. With a strong focus on employee development, you will have access to numerous career advancement opportunities within the dynamic sporting industry, all while being part of a supportive team that values your contributions.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assisant to CEO in London
✨Get Involved in Industry Events
Jumping into industry events or leadership conferences can really help boost your visibility. Not only will you meet potential employers, but you’ll also get the chance to connect with other leaders in corporate management. Look for local or even virtual events that focus on leadership—every connection counts!
✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like Oakleaf Partnership.
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When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like Oakleaf Partnership.
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Ensure your LinkedIn profile is specifically tailored to corporate leadership. Highlight achievements, showcase relevant content and engage with posts in management groups. This not only builds your credibility but keeps you on the radar of companies looking for candidates like you as they post full-time opportunities.
We think you need these skills to ace Personal Assisant to CEO in London
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to Oakleaf Partnership.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Oakleaf Partnership. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Oakleaf Partnership
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with Oakleaf Partnership, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Oakleaf Partnership, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for Oakleaf Partnership could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at Oakleaf Partnership as they’re likely seeking a candidate who can enhance their workplace culture.
