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- Tasks: Support the Interdisciplinary Team with clerical tasks and take minutes at meetings.
- Company: Join Oakleaf Group, a leader in community-based brain injury rehabilitation.
- Benefits: Enjoy competitive pay, a pension plan, free meals, and up to 25 days annual leave.
- Why this job: Make a real impact while working in a supportive environment with opportunities for growth.
- Qualifications: Strong communication skills and teamwork are essential; note-taking and deadline management experience preferred.
- Other info: Flexibility is key; must be willing to cover additional shifts as needed.
The Oakleaf Group are currently recruiting for a part time Secretary/Administrator, to support the Interdisciplinary Team at Oakleaf’s main site in Hartwell.
The Secretary is responsible for providing high quality clerical and administrative support to the Multidisciplinary Team at Oakleaf. In addition the Secretary will be responsible for specific projects as directed by the Deputy Director.
The Secretary will report directly to the Deputy Director.
This role involves interaction with the resident group at Reception and in the service generally.
The Oakleaf Group has firmly established itself as one of the leading providers of community based brain injury rehabilitation, providing clients with a high standard of nursing care and an intensive therapeutic rehabilitation programme. This is an excellent opportunity to work with an established service for adults who require nursing care, personal care and rehabilitation programs because of their long-term neurological conditions including acquired brain injury.
The role is for 14 hours per week to work Mondays and Fridays. However, the successful applicant will be need to show flexibility and commitment to the role, with the ability to work on other days to support with cover during absence or annual leave., * To arrange and co-ordinate setting residents review meetings, ensuring that all relevant parties (internal and external) are invited to attend.
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To attend resident review meetings and produce accurate and comprehensive minutes/summaries.
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Co-ordinate the assembly and distribution of resident assessment review reports within agreed timescales.
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To attend daily Safety Huddle meetings and produce minutes and action log.
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To attend resident Core Team meetings and Best Interest meeting and produce and distribute minutes.
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To attend ad hoc meetings and produce and distribute minutes.
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To attend weekly Multidisciplinary Team meetings and produce and distribute minutes as directed.
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To provide reception cover.
This is not an exhaustive list of duties. The post holder may be required to undertake other duties following appropriate discussion with their line manager.
Successful candidates will be required to complete an enhanced DBS disclosure prior to commencement of employment, the disclosure expense will be met by the employer.
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Strong communication skills
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Ability to work as part of a team
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Note taking
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Working to deadlines
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Competitive rates of pay
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Company pension
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Free Employee Assistance Programme
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Annual Employee Awards Evening
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Employee Recognition Schemes
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Career progression within the company
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CareTech Foundation – Opportunity to apply for family and friend’s grants
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Free DBS check
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Sickness pay
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Free meals are provided during working hours
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Up to 25 days annual leave (pro-rata for part time)
Part Time Administrator/Minute Taker employer: Oakleaf Group
Contact Detail:
Oakleaf Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part Time Administrator/Minute Taker
✨Tip Number 1
Familiarize yourself with the specific duties of the role, especially around minute-taking and coordinating meetings. This will help you demonstrate your understanding of the position during any discussions or interviews.
✨Tip Number 2
Highlight your communication skills and ability to work in a team. Consider sharing examples from previous experiences where you successfully collaborated with others or effectively communicated important information.
✨Tip Number 3
Show your flexibility and commitment by being open to working additional hours or covering for colleagues when needed. This can set you apart as a candidate who is dedicated to supporting the team.
✨Tip Number 4
Research The Oakleaf Group and their approach to brain injury rehabilitation. Being knowledgeable about their services and values can help you connect better with the team and show your genuine interest in the role.
We think you need these skills to ace Part Time Administrator/Minute Taker
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description for the Part Time Administrator/Minute Taker position. Understand the key responsibilities, such as minute-taking and coordinating meetings, to tailor your application accordingly.
Highlight Relevant Experience: In your CV and cover letter, emphasize any previous experience in administrative roles, particularly those involving minute-taking or working with multidisciplinary teams. Use specific examples to demonstrate your skills.
Showcase Communication Skills: Since strong communication skills are essential for this role, make sure to highlight your ability to interact effectively with various stakeholders. Mention any relevant experiences where you successfully communicated in a team setting.
Tailor Your Cover Letter: Craft a personalized cover letter that reflects your enthusiasm for the role and the organization. Mention why you are interested in working with The Oakleaf Group and how your skills align with their mission of providing high-quality care.
How to prepare for a job interview at Oakleaf Group
✨Show Your Communication Skills
As a Secretary/Administrator, strong communication skills are essential. Be prepared to demonstrate your ability to communicate clearly and effectively during the interview. You might be asked to provide examples of how you've successfully communicated in previous roles.
✨Highlight Your Organizational Abilities
This role involves coordinating meetings and managing schedules. Share specific instances where you successfully organized events or managed multiple tasks simultaneously. This will show that you can handle the responsibilities of the position.
✨Prepare for Note-Taking Scenarios
Since note-taking is a key part of this job, practice summarizing information quickly and accurately. You may be asked to take notes during a mock meeting or summarize a piece of information on the spot, so be ready to showcase this skill.
✨Demonstrate Flexibility and Commitment
The job requires flexibility in working hours. Be honest about your availability and willingness to adapt to the needs of the team. Sharing past experiences where you had to adjust your schedule can help illustrate your commitment.
