Facilities Administration Assistant in London

The Governors are seeking to appoint a motivated and enthusiastic Facilities Administration Assistant. The successful candidate will be responsible for the delivery of technical administration in support of the Facilities Management Team. Responsibilities include maintaining records related to statutory testing, risk assessments, planned property maintenance, reactive maintenance, and health and safety. The role will also include administration for school lettings and Health & Safety duties.

Principal Responsibilities:

• Health and Safety: Coordinate the day-to-day administration of all documentation and records related to compliance with the Health & Safety at Work Act, Fire Emergency Evacuation procedures, COSHH, Electricity at Work Act, Asbestos Management, Legionella management, and other statutory requirements. Act as the secretary to the School's Health and Safety Committee and ensure the main Health and Safety noticeboard is kept up to date. Undertake the duties of a fire marshal and maintain an up-to-date list of fire marshals. Maintain the register of all risk assessments held in the school and advise departments of risk assessments due for review.
• Premises: Maintain the register of rolling programme of planned and preventive maintenance, liaising with the M&E Contractor helpdesk staff as appropriate. Ensure that the reactive maintenance/defect reporting system is maintained according to site-wide priorities. Assist the site team in undertaking all required statutory testing and maintain records of all statutory testing.
• Management and Use of Site: Assist the Site Team in the administration of the physical arrangements for on-site activities beyond the school day, including managing all lettings and ensuring they are booked onto the room booker.
• Contracts: Maintain a record of all contracts, service level agreements, leases, and hiring of goods, services, and equipment.

About You:

• Essential: 4 GCSEs (or equivalent) 5-9 and above (including Maths and English)
• Good knowledge of Health and Safety legislation
• Skilled at paying attention to accuracy and detail
• Good verbal and written communication skills
• Demonstrate the ability to organise workload and prioritise tasks
• Good IT skills
• Displays commitment to the protection and safeguarding of children

Desirable:

• Knowledge of maintenance activities
• Ability to assist students if required
• Willingness to train as Fire Warden/First Aider

Additional Information: All staff will be required to complete and obtain a clear Enhanced DBS. All applicants must evidence Right to Work.

Closing Date: Sunday 28th June 2026 5pm

Interviews: 1st, 2nd, or 3rd July 2026

Please note that once you have applied for the role you will be sent an email with an application form to fill in. This form will need to be fully completed and returned for your application to be considered.

Candidates with experience of Facilities Maintenance, School Caretaking, or Estates Management are encouraged to apply.