At a Glance
- Tasks: Provide high-quality admin support and manage multiple projects in a dynamic environment.
- Company: Join a supportive team at Lambwood Heights, dedicated to exceptional care.
- Benefits: Free meals, enhanced leave, cycle scheme, and recognition initiatives await you!
- Other info: Flexible hours with opportunities for personal growth and development.
- Why this job: Be the friendly face that welcomes visitors and supports our community.
- Qualifications: 1 year of office admin experience and strong IT skills required.
The predicted salary is between 13.2 - 13.2 £ per hour.
Are you an organised, friendly and proactive individual looking to join a dynamic and supportive team? We are seeking a part-time Administration Assistant who will provide high-quality administrative support to the Business Administration Manager. If you're self-motivated, flexible, and able to handle multiple projects with ease, we want to hear from you!
We offer some excellent rewards and benefits including:
- 1 free meal per shift.
- Uniform provided.
- Enhanced Bank Holiday pay.
- Increased Annual Leave entitlement - team members who work with us for 3 years or more, get extra annual leave.
- Cycle to Work scheme – save money on commuting costs and improve your health.
- Milestone Birthdays - get EXTRA time off to celebrate that special birthday.
- Company sick pay which is over and above the statutory entitlement (subject to length of service).
- Refer a Friend Scheme for successful referrals - for all permanent roles within Oakland Care (T&C's apply).
- Recognition and staff appreciation initiatives.
- Health Cash Plan (subject to T&Cs).
- Death in Service Benefit (subject to T&Cs).
- Long service awards.
- And much more.
Location: Lambwood Heights, 244 Lambourne Road, Chigwell IG7 6HX
Hours: 24 hours per week
Pay: £13.20 per hour
Contract: Part-time
Shift: Days
This varied and rewarding role sits at the heart of our business operations. Working closely with the Business Administration Manager supporting all administration processes, with occasional Reception cover, being the first point of contact for visitors and relatives.
What you will be doing:
- Support the Business Administrator with recruitment processes.
- Create and maintain resident and employee files.
- Responsible for the thorough screening of all staff within the home in line with safer recruitment processes.
- Support employee and resident lifecycle administration.
- Provide efficient and effective office management service.
- Support financial and regulatory compliance with the service.
- Complete regular reconciliations of accounts including personal allowances, invoices and petty cash.
- Support payroll administration ensuring payroll cut off dates are met.
- Welcome visitors ensuring they receive a professional and friendly experience and support with visitor sign-in.
- Managing incoming calls, emails and general enquiries.
- Develop good relationships with residents, staff, relatives and visitors.
- Responsible for maintaining the Bistro area, keeping it clean and tidy.
What you need:
- At least 1 year of previous experience in office administration.
- Excellent IT skills including the use of Microsoft Word, Excel and Outlook.
- Organised with the ability to manage and co-ordinate multiple projects.
- Self-motivated and flexible.
- Good time management and ability to work to a deadline.
- Flexible to meet the needs of the service.
“Our mission” is to provide exceptional homes for people to live, love and be loved where everyone is part of our family.
Apply now! If you’re ready to start your journey and make a difference, then don’t delay and apply today!
Administration Assistant - PART-TIME - Lambwood Heights-Reception/Admin in Chigwell employer: Oakland Care
At Oakland Care, we pride ourselves on being an excellent employer, offering a supportive and dynamic work environment where every team member is valued. Our part-time Administration Assistant role at Lambwood Heights not only provides competitive pay and generous benefits like enhanced annual leave and a Health Cash Plan, but also fosters personal growth through recognition initiatives and a strong sense of community. Join us to be part of a family-oriented culture that truly cares about your well-being and professional development.
StudySmarter Expert Advice🤫
We think this is how you could land Administration Assistant - PART-TIME - Lambwood Heights-Reception/Admin in Chigwell
✨Tip Number 1
Network like a pro! Reach out to friends, family, or even former colleagues who might have connections in the industry. A personal recommendation can go a long way in landing that Administration Assistant role.
✨Tip Number 2
Prepare for the interview by researching the company and its values. Show us that you understand our mission of providing exceptional homes and how your skills align with that. It’ll make you stand out as a candidate!
✨Tip Number 3
Practice common interview questions and answers. We all know the usual ones, so rehearse your responses to highlight your organisational skills and experience in office administration. Confidence is key!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows us that you’re genuinely interested in the position. Plus, it’s a great chance to reiterate why you’d be a perfect fit!
We think you need these skills to ace Administration Assistant - PART-TIME - Lambwood Heights-Reception/Admin in Chigwell
Some tips for your application 🫡
Show Your Organisational Skills:Make sure to highlight your organisational skills in your application. We want to see how you can manage multiple projects and keep everything running smoothly, just like we do at StudySmarter!
Be Friendly and Proactive:Since this role involves being the first point of contact for visitors, let your friendly and proactive nature shine through in your written application. We love a positive attitude that matches our team spirit!
Tailor Your Application:Don’t just send a generic application! Tailor it to the specific role by mentioning relevant experience and skills that align with what we’re looking for. This shows us you’re genuinely interested in joining our team.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way to ensure your application gets to us directly, and we can’t wait to hear from you!
How to prepare for a job interview at Oakland Care
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like supporting the Business Administration Manager and managing multiple projects. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
As an Administration Assistant, being organised is crucial. Prepare examples from your past experiences where you successfully managed multiple tasks or projects. Highlight your time management skills and how you prioritised tasks to meet deadlines, as this will resonate well with the interviewers.
✨Be Friendly and Approachable
Since this role involves being the first point of contact for visitors, it’s important to convey a friendly and welcoming attitude during your interview. Practice your greeting and body language to ensure you come across as approachable. Remember, they’re looking for someone who can create a positive experience for residents and visitors alike.
✨Prepare Questions to Ask
Interviews are a two-way street, so prepare thoughtful questions to ask at the end. Inquire about the team dynamics, the support provided by the Business Administration Manager, or how success is measured in this role. This shows your genuine interest in the position and helps you determine if it’s the right fit for you.
