At a Glance
- Tasks: Support recruitment, manage files, and ensure a welcoming environment for visitors.
- Company: Join a caring team at Lambwood Heights, dedicated to providing excellent service.
- Benefits: Enjoy free meals, enhanced leave, and recognition initiatives.
- Other info: Flexible hours with opportunities for growth and appreciation.
- Why this job: Make a difference in people's lives while developing your admin skills.
- Qualifications: 1 year of office admin experience and strong IT skills required.
The predicted salary is between 13.2 - 13.2 £ per hour.
Location: Lambwood Heights, 244 Lambourne Road, Chigwell IG7 6HX
Hours: 24 hours per week
Pay: £13.20 per hour
Contract: Part-time
Shift: Days
Responsibilities
- Support the Business Administrator with recruitment processes.
- Create and maintain resident and employee files.
- Responsible for the thorough screening of all staff within the home in line with safer recruitment processes.
- Support employee and resident lifecycle administration.
- Provide efficient and effective office management service.
- Support financial and regulatory compliance with the service.
- Complete regular reconciliations of accounts including personal allowances, invoices and petty cash.
- Support payroll administration ensuring payroll cut off dates are met.
- Welcome visitors ensuring they receive a professional and friendly experience and support with visitor sign‑in.
- Managing incoming calls, emails and general enquiries.
- Develop good relationships with residents, staff, relatives and visitors.
- Responsible for maintaining the Bistro area, keeping it clean and tidy.
Qualifications
- At least 1 year of previous experience in office administration.
- Excellent IT skills including the use of Microsoft Word, Excel and Outlook.
- Organised with the ability to manage and co‑ordinate multiple projects.
- Self‑motivated and flexible.
- Good time management and ability to work to a deadline.
- Flexible to meet the need of the service.
Benefits
- One free meal per shift.
- Uniform provided.
- Enhanced bank holiday pay.
- Increased annual leave entitlement for team members who work 3 years or more.
- Cycle to Work scheme.
- Milestone birthdays - extra time off.
- Company sick pay over statutory entitlement (subject to length of service).
- Refer a Friend scheme for permanent roles within the organisation (T&C's apply).
- Recognition and staff appreciation initiatives.
- Health Cash Plan (subject to T&Cs).
- Death in Service Benefit (subject to T&Cs).
- Long service awards.
Administration Assistant - PART-TIME - Lambwood Heights-Reception/Admin employer: Oakland Care
At Lambwood Heights, we pride ourselves on being an exceptional employer that values our staff and fosters a supportive work culture. With flexible part-time hours, competitive pay, and a range of benefits including enhanced annual leave and a Health Cash Plan, we are committed to the growth and well-being of our employees. Our welcoming environment encourages strong relationships among staff, residents, and visitors, making it a truly rewarding place to work.
StudySmarter Expert Advice🤫
We think this is how you could land Administration Assistant - PART-TIME - Lambwood Heights-Reception/Admin
✨Get Involved in Local HR Events
Check out local HR networking events or workshops in your area. These are great opportunities to meet industry professionals, learn about the latest trends in human resources, and potentially get leads on part-time roles like the one at Oakland Care.
✨Join HR Communities Online
Platforms like SHRM Connect or HR-specific LinkedIn groups are gold mines for job leads and industry discussions. Engaging in conversations can put your name out there and might just catch the eye of someone from Oakland Care looking for a part-time star!
✨Utilise University Career Services
If you're studying or have recently graduated, don’t forget about your university's career services. They often have contacts in the HR world that can help you score a part-time gig, plus you can access exclusive job boards!
✨Direct Applications Through Our Website
When you find the part-time role you're excited about, apply directly through our website. This not only shows your enthusiasm but also helps us streamline the hiring process. Make your application stand out with a tailored approach!
We think you need these skills to ace Administration Assistant - PART-TIME - Lambwood Heights-Reception/Admin
Some tips for your application 🫡
Showcase Your People Skills:In human resources, it’s all about connecting with people. Make sure your CV highlights any relevant experience in recruitment, employee relations, or conflict resolution. If you’ve got any certifications in HR or related fields, don’t forget to flaunt them!
Tailor Your Cover Letter to Shine Bright:When applying for a part-time HR role at Oakland Care, your cover letter should reflect your motivation and enthusiasm for the position. Discuss your passion for people management and how you can contribute to their team, even on a part-time basis.
Demonstrate Flexibility and Availability:Since it's a part-time role, be clear in your application about your availability. HR often requires a balance of flexibility and commitment, so outline any existing commitments and how you plan to manage your time effectively.
Include Real-Life Examples:When describing your experience, use specific examples that illustrate your competency in HR tasks. Whether it’s handling employee onboarding or managing records, these anecdotes can make your application stand out to Oakland Care.
How to prepare for a job interview at Oakland Care
✨Know Your HR Basics Inside Out
As we're diving into a part-time HR role, let’s brush up on key HR concepts like recruitment processes, employment law, and employee engagement strategies. Prepare to explain how you've handled various HR scenarios in the past or how you'd approach them in the future – this shows you can hit the ground running!
✨Get Creative with Your HR Portfolio
Bring along a portfolio showcasing your HR projects, like recruitment plans or engagement activities you've designed. This isn't just for show; it helps us illustrate our hands-on experience and creativity, making us stand out to Oakland Care. Plus, it’s a tangible way to discuss our achievements!
✨Brush Up on Behavioural Interview Techniques
Expect a mix of traditional and behavioural interview questions. Prepare STAR answers (Situation, Task, Action, Result) on how you've resolved conflicts or improved team dynamics. Since HR is all about people, our ability to communicate effectively will be under the spotlight.
✨Show Flexibility and Enthusiasm
In a part-time HR role, demonstrating a flexible approach to working hours and responsibilities can make us more appealing to Oakland Care. Expressing our eagerness to learn and contribute to the team will demonstrate that we're not just filling a position, but genuinely excited to be part of their journey!
