At a Glance
- Tasks: Process supplier invoices and support reconciliation in a dynamic team.
- Company: Join Oak View Group, revolutionising the live events industry.
- Benefits: Hybrid work model, competitive salary, and a focus on diversity.
- Other info: Great opportunity for career growth in a supportive environment.
- Why this job: Be part of a team that values innovation and attention to detail.
- Qualifications: Detail-oriented with experience in AP systems; strong communication skills.
The predicted salary is between 32000 - 35000 £ per year.
Oak View Group is reinventing the way the world comes together. Driven by a passion to revolutionise the live events industry with dynamic thinking and an unshakeable dedication to those we serve, OVG turns up the volume on what makes life extraordinary. From inspired development to curated hospitality, from brand innovation to premium for all, OVG is setting new standards and redefining expectations for everyone.
Role Purpose
We're looking for a Transactions Operations Assistant to join our Accounts Payable function. You'll be responsible for the accurate and timely processing of supplier invoices, ensuring everything runs smoothly through the right systems, workflows, and approvals — while supporting reconciliation and query resolution across the team.
What You'll Be Doing
- Invoice Processing
- Process supplier invoices accurately in Adaco, NetSuite, and Coupa
- Ensure correct coding, cost centre allocation, and VAT treatment
- Follow approval workflows in line with delegated authority policies
- Monitor assigned invoice queues to meet processing SLAs
- System & Data Integrity
- Resolve invoice matching exceptions where possible
- Flag system errors to the Supervisor/Manager
- Maintain accurate and complete supporting documentation
- Ensure invoices are processed in the correct accounting period and to the correct expense accounts
- Supplier & Query Management
- Monitor the shared AP inbox and respond to supplier queries
- Assist with supplier statement reconciliations
- Investigate and clear aged or unmatched items
- Escalate unresolved discrepancies in a timely manner
- Controls & Compliance
- Adhere strictly to segregation of duties principles
- Maintain accurate audit trails for all invoice processing activities
- Follow fraud prevention and internal control procedures
- Ensure compliance with AP policies and governance standards
- Month End Support
- Assist with invoice cut-off procedures
- Support accrual information gathering where required
- Ensure all assigned invoices are processed prior to close deadlines
Who We're Looking For
- Someone with strong attention to detail and a methodical approach to invoice processing
- Experience with AP systems such as Adaco, NetSuite, or Coupa is a plus
- Good working knowledge of VAT treatment and cost centre coding is advantageous
- Confident communicator, comfortable liaising with suppliers and resolving queries
- A team player who understands the importance of controls, compliance, and segregation of duties
Good to Know
- This is a hybrid role — 3 days in the office, 2 days from home
- Salary range: £32,000 - £35,000
- You'll work closely with the Transactions Operations Manager and wider AP team
- Systems used day-to-day: Adaco, NetSuite, and Coupa
Our Inclusion Commitments
OVG is for everyone. Diversity drives innovation, strengthens our people, improves our service, and raises our excellence. Wherever you come from, wherever you are going, we’d love to hear from you. If you need any additional support or adjustments with your application, let us know and we will work with you to ensure you have everything you need.
Employee Screening and Eligibility to Work
In line with the requirements of the Asylum & Immigration Act 1996, all applicants must be eligible to live and work in the UK. Documented evidence of eligibility will be required from candidates as part of the recruitment process.
Transaction Operations Assistant in London employer: Oak View Group
Oak View Group is an exceptional employer, offering a vibrant work culture in the heart of London where creativity and collaboration thrive. As a Chef de Partie, you will benefit from a competitive hourly wage, a balanced Monday to Friday schedule, and ample opportunities for professional growth within a supportive team environment, making it an ideal place for culinary enthusiasts to flourish.
StudySmarter Expert Advice🤫
We think this is how you could land Transaction Operations Assistant in London
✨Tap into Campus Networks
If you're still in uni, don’t forget to engage with your campus's career services and attend finance-related events. Banks often do presentations and recruitment drives on campus, so put yourself out there and make use of these opportunities to show off your passion for the field.
✨Get Certified
Consider pursuing relevant certifications like the CFA or ACCA while you’re job hunting. They not only beef up your CV but also connect you with professional bodies which can lead to networking opportunities and even job openings in banking and financial services.
✨Connect on Professional Platforms
Join finance-focused groups on platforms like LinkedIn and engage in discussions. This can really help you stand out from the crowd, allowing potential employers to see your knowledge and interest in industry trends. Plus, you might stumble upon job postings shared exclusively within the group.
✨Apply Directly and Be Proactive
Don’t shy away from reaching out directly to firms like Oak View Group. Use their websites and apply through them, but also consider following up with a polite email to express your enthusiasm. Being proactive can make a huge difference in getting noticed in the competitive financial services sector.
We think you need these skills to ace Transaction Operations Assistant in London
Some tips for your application 🫡
Show Off Your Numbers!:In the banking and financial services world, quantifiable achievements are key. Make sure your CV highlights your grades in relevant subjects, any financial certifications you hold, and specific projects where you've delivered measurable results. Employers love to see how your skills translate into real-world success.
Tailor Your Cover Letter to the Role:When applying for a full-time position, your cover letter should make a direct connection between your experience and the job description. Don't just state your enthusiasm for finance—dive into how your background in banking or financial analysis sets you apart. Let your passion shine through while being specific about what you can bring to Oak View Group.
Include Relevant Financial Software Experience:If you've worked with financial modelling tools or software like Excel, SAP, or specific analytical tools during your studies or internships, bring that up! Highlighting your proficiency can really make your application pop and show you're ready to hit the ground running in a full-time role.
Research and Reflect:Before hitting that 'apply' button on Oak View Group's website, do a little digging. Look up their recent projects, values, and culture. Reflecting their ethos in your application can make a huge difference and show you’re genuinely interested in being part of the team!
How to prepare for a job interview at Oak View Group
✨Brush Up on Financial Analysis Skills
Make sure you're well-versed in financial concepts and analytical techniques relevant to banking and financial services. Get comfortable with tools like Excel for modelling or financial forecasting, as technical questions in this area are common during interviews with Oak View Group.
✨Prepare for Case Studies
Expect to tackle case studies that demonstrate your problem-solving skills in real-world banking scenarios. Familiarise yourself with the types of problems you might face—think risk assessments or investment evaluations—and be ready to articulate your thought process clearly.
✨Show Your Passion for Finance
Since this is a full-time position, employers at Oak View Group will be keen to see your genuine interest in finance. Be prepared to discuss recent industry trends or news articles that excite you, showcasing your enthusiasm and engagement with the field.
✨Network with Industry Professionals
Before your interview, reach out to current or former Oak View Group employees on platforms like LinkedIn. They'll offer unique insights into the company's culture and the interview process, which can give us a delightful edge in showcasing a good fit for the team.
