At a Glance
- Tasks: Manage payment cycles, process transactions, and ensure financial accuracy.
- Company: Join Oak View Group, a leader in revolutionising live events.
- Benefits: Hybrid work model, competitive salary, and a supportive team environment.
- Other info: Diversity is valued; we welcome applicants from all backgrounds.
- Why this job: Be at the heart of finance operations and make a real impact.
- Qualifications: Detail-oriented with experience in payment processing or financial systems.
The predicted salary is between 32000 - 35000 £ per year.
Oak View Group is reinventing the way the world comes together. Driven by a passion to revolutionise the live events industry with dynamic thinking and an unshakeable dedication to those we serve, OVG turns up the volume on what makes life extraordinary.
Role Purpose
We're looking for a Payments Operations Assistant to help us keep supplier and employee payments accurate, controlled, and compliant. You'll be right at the heart of our payment operations — running payment cycles, posting and reconciling bank transactions, and processing manual payments — all while upholding the financial controls and audit standards that keep the business running smoothly.
What You'll Be Doing
- Payment Run Management
- Prepare scheduled supplier payment runs within Coupa
- Review payment proposals for accuracy and completeness before submission
- Ensure all required approvals are obtained before submitting to your Supervisor
- Follow payment calendars and cut-off times
- Manual & Urgent Payments
- Process manual and ad hoc payments in line with company controls
- Validate supporting documentation and approvals before submission
- Bank Postings & Cash Accounting
- Post and reconcile bank transactions related to supplier and employee payments
- Investigate payment rejections or returned funds, escalating where needed
- Support month-end bank reconciliation processes
- Employee Expenses & Credit Cards
- Process employee expense reimbursements in line with policy, using Concur
- Prepare and reconcile corporate credit card payments via Concur and NetSuite
- Identify discrepancies or policy breaches and escalate as needed
- System Reconciliation & Controls
- Assist in reconciling payment transactions between Coupa and NetSuite
- Maintain clear audit trails for all processed payments
- Escalate unresolved system discrepancies
- Controls & Compliance
- Adhere to payment controls and fraud prevention procedures
- Support audit reviews as required
- Escalate any control breaches or suspicious activity to your Supervisor
Who We're Looking For
- Someone detail-oriented and comfortable working with financial systems and controls
- Experience with payment processing, bank reconciliations, or accounts payable is a plus
- Familiarity with Coupa, NetSuite, and/or Concur is advantageous
- A proactive communicator who knows when to escalate issues
- Strong organisational skills and the ability to work to deadlines and cut-off times
Good to Know
- Please note this role is hybrid, 3 days in the office, 2 from home
- Salary range from 32,000 - 35,000
- This role works closely with the Payments Operations Supervisor and wider finance team
- You'll be handling sensitive financial data, so a strong sense of integrity and confidentiality is essential
- Systems used day-to-day: Coupa, NetSuite, Concur
Our Inclusion Commitments
OVG is for everyone. Diversity drives innovation, strengthens our people, improves our service, and raises our excellence. Wherever you come from, wherever you are going, we’d love to hear from you. If you need any additional support or adjustments with your application, let us know and we will work with you to ensure you have everything you need.
Employee Screening and Eligibility to Work
In line with the requirements of the Asylum & Immigration Act 1996, all applicants must be eligible to live and work in the UK. Documented evidence of eligibility will be required from candidates as part of the recruitment process.
Payments Operations Assistant in London employer: Oak View Group
Oak View Group is an exceptional employer, offering a vibrant work culture in the heart of London where creativity and collaboration thrive. As a Chef de Partie, you will benefit from a competitive hourly wage, a balanced Monday to Friday schedule, and ample opportunities for professional growth within a supportive team environment, making it an ideal place for culinary enthusiasts to flourish.
StudySmarter Expert Advice🤫
We think this is how you could land Payments Operations Assistant in London
✨Tap into Campus Networks
If you're still in uni, don’t forget to engage with your campus's career services and attend finance-related events. Banks often do presentations and recruitment drives on campus, so put yourself out there and make use of these opportunities to show off your passion for the field.
✨Get Certified
Consider pursuing relevant certifications like the CFA or ACCA while you’re job hunting. They not only beef up your CV but also connect you with professional bodies which can lead to networking opportunities and even job openings in banking and financial services.
✨Connect on Professional Platforms
Join finance-focused groups on platforms like LinkedIn and engage in discussions. This can really help you stand out from the crowd, allowing potential employers to see your knowledge and interest in industry trends. Plus, you might stumble upon job postings shared exclusively within the group.
✨Apply Directly and Be Proactive
Don’t shy away from reaching out directly to firms like Oak View Group. Use their websites and apply through them, but also consider following up with a polite email to express your enthusiasm. Being proactive can make a huge difference in getting noticed in the competitive financial services sector.
We think you need these skills to ace Payments Operations Assistant in London
Some tips for your application 🫡
Show Off Your Numbers!:In the banking and financial services world, quantifiable achievements are key. Make sure your CV highlights your grades in relevant subjects, any financial certifications you hold, and specific projects where you've delivered measurable results. Employers love to see how your skills translate into real-world success.
Tailor Your Cover Letter to the Role:When applying for a full-time position, your cover letter should make a direct connection between your experience and the job description. Don't just state your enthusiasm for finance—dive into how your background in banking or financial analysis sets you apart. Let your passion shine through while being specific about what you can bring to Oak View Group.
Include Relevant Financial Software Experience:If you've worked with financial modelling tools or software like Excel, SAP, or specific analytical tools during your studies or internships, bring that up! Highlighting your proficiency can really make your application pop and show you're ready to hit the ground running in a full-time role.
Research and Reflect:Before hitting that 'apply' button on Oak View Group's website, do a little digging. Look up their recent projects, values, and culture. Reflecting their ethos in your application can make a huge difference and show you’re genuinely interested in being part of the team!
How to prepare for a job interview at Oak View Group
✨Brush Up on Financial Analysis Skills
Make sure you're well-versed in financial concepts and analytical techniques relevant to banking and financial services. Get comfortable with tools like Excel for modelling or financial forecasting, as technical questions in this area are common during interviews with Oak View Group.
✨Prepare for Case Studies
Expect to tackle case studies that demonstrate your problem-solving skills in real-world banking scenarios. Familiarise yourself with the types of problems you might face—think risk assessments or investment evaluations—and be ready to articulate your thought process clearly.
✨Show Your Passion for Finance
Since this is a full-time position, employers at Oak View Group will be keen to see your genuine interest in finance. Be prepared to discuss recent industry trends or news articles that excite you, showcasing your enthusiasm and engagement with the field.
✨Network with Industry Professionals
Before your interview, reach out to current or former Oak View Group employees on platforms like LinkedIn. They'll offer unique insights into the company's culture and the interview process, which can give us a delightful edge in showcasing a good fit for the team.
