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For Companies At a Glance
- Tasks: Support the CEO with diary management, communication, and travel coordination.
- Company: Join an international organisation in the medical sector with a supportive culture.
- Benefits: Enjoy a competitive salary, private medical insurance, and a dog-friendly office.
- Why this job: Be at the heart of operations, making a real impact in a fast-paced environment.
- Qualifications: Experience as an Executive Assistant with strong organisational and communication skills.
- Other info: Potential for hybrid work and excellent career growth opportunities.
The predicted salary is between 40000 - 50000 £ per year.
We are working with an international organisation within the medical sector to recruit a charismatic, highly organised and commercially astute Executive Assistant to support their CEO. This role combines traditional executive support with commercial coordination, operational excellence and trusted personal assistance in a fast‑paced, growing environment.
Role Details
- Office‑based role in Wembley, Monday–Friday, 8:30 am–5:00 pm (future hybrid potential)
- Supportive, sociable office environment
- Opportunity to support CFO, HR Manager and wider leadership team
- Dog‑friendly office
- Excellent benefits package including private medical insurance and pension
Responsibilities
- Proactive, pre‑emptive diary management for a demanding CEO
- Full inbox management and stakeholder liaison
- Attendance at leadership and commercial meetings
- Preparation of board packs, reports, investor materials and data insights
- Proofreading and quality‑checking executive communications
- Managing communication flow between leadership and stakeholders
- Coordinating complex domestic and international travel
- Booking accommodation, conferences and meeting logistics
- Processing expenses, invoices and receipts
- Managing hospitality and meeting rooms
- Supporting with household/property administration and contractors
- Handling personal tasks discreetly and efficiently
- Occasional dog walking
What We’re Looking For
- Proven administrative or Executive Assistant experience in fast‑paced environments
- Strong organisational and prioritisation skills
- Advanced Microsoft Office proficiency
- Excellent attention to detail and accuracy
- Professional communication and stakeholder management skills
- High levels of discretion and confidentiality
- Experience supporting senior leadership
If you are interested in this role, please apply today with your CV.
Executive Assistant in Wembley employer: OA
Contact Detail:
OA Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Wembley
✨Tip Number 1
Network like a pro! Reach out to your connections in the medical sector or related fields. A friendly chat can lead to insider info about job openings that might not even be advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its leadership team. Knowing their values and recent projects will help you tailor your responses and show you're genuinely interested in supporting the CEO.
✨Tip Number 3
Practice your organisational skills! Consider setting up mock scenarios where you manage a busy schedule or handle complex travel arrangements. This will boost your confidence and showcase your abilities during interviews.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Executive Assistant in Wembley
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in fast-paced environments and any specific skills that match the job description, like diary management and stakeholder liaison.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're the perfect fit for supporting the CEO. Mention your organisational skills and attention to detail.
Showcase Relevant Experience: When detailing your work history, focus on roles where you’ve supported senior leadership or managed complex tasks. This will demonstrate your capability to handle the demands of the position.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep track of your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at OA
✨Master the Art of Diary Management
Since the role involves proactive diary management for a demanding CEO, be prepared to discuss your strategies for prioritising tasks and managing schedules. Think about examples where you've successfully handled complex calendars and how you ensured nothing fell through the cracks.
✨Showcase Your Communication Skills
As an Executive Assistant, you'll need to liaise with various stakeholders. During the interview, highlight your experience in professional communication. Share specific instances where your communication skills made a difference, especially in high-pressure situations.
✨Demonstrate Attention to Detail
With responsibilities like proofreading executive communications and preparing board packs, attention to detail is crucial. Bring examples of your work that showcase your meticulousness, and be ready to discuss how you ensure accuracy in your tasks.
✨Be Ready for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. Prepare for questions about handling last-minute changes in travel plans or managing conflicting priorities. Think through your approach and be ready to explain your thought process.
